PollupAI
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Rss feed news processing and distribution workflow
Who is this for? This workflow is designed for professionals and teams who need to monitor multiple RSS feeds, filter the latest content, and distribute actionable updates as a Trello comment. Ideal for content managers, marketers, and team leads managing news or content pipelines. What problem is this workflow solving? Manually monitoring RSS feeds and keeping track of the latest content can be time-consuming. This workflow automates the aggregation, filtering, and distribution of news, ensuring that only relevant and timely updates are shared with your team or audience. What this workflow does: Aggregates RSS Feeds: Pulls data from up to three RSS feeds simultaneously. Filters Content: Filters articles based on their publication date (default: last 7 days). Organizes and Sorts: Sorts filtered articles by date for clarity. Formats Updates: Transforms news items into Markdown format for better readability. Publishes and Notifies: Posts comments to Trello cards and sends an email to a moderator to check the comment. Setup: Connect your RSS feeds by configuring the RSS Read nodes. Link your Trello and Gmail accounts for seamless integration. Adjust the schedule trigger to set how often the workflow should run (e.g., daily, weekly). Test the workflow to ensure all connections and configurations are correct. How to customize this workflow to your needs: Change the Number of RSS Feeds: Add or remove RSS Read nodes and update the merge configuration accordingly. Adjust the Date Filter: Modify the date logic in the “Filter by date” node to include more or fewer days. Limit the Number of Articles: Adjust the limit in the “Limit news to x” node. Custom Formatting: Update the Transform node to format the news items differently. Alternative Notifications: Replace Trello and Gmail with other integrations, such as Slack or Microsoft Teams. This workflow ensures your team stays informed with minimal effort and delivers content updates in an organized and professional manner.
By PollupAIEnrich Linkedin profiles from Google Sheets via RapidAPI
LinkedIn Profile Enrichment Workflow Who is this for? This workflow is ideal for recruiters, sales professionals, and marketing teams who need to enrich LinkedIn profiles with additional data for lead generation, talent sourcing, or market research. What problem is this workflow solving? Manually gathering detailed LinkedIn profile information can be time-consuming and prone to errors. This workflow automates the process of enriching profile data from LinkedIn, saving time and ensuring accuracy. What this workflow does Input: Reads LinkedIn profile URLs from a Google Sheet. Validation: Filters out already enriched profiles to avoid redundant processing. Data Enrichment: Uses RapidAPI's Fresh LinkedIn Profile Data API to retrieve detailed profile information. Output: Updates the Google Sheet with enriched profile data, appending new information efficiently. Setup Google Sheet: Create a sheet with a column named linkedin_url and populate it with the profile URLs to enrich. RapidAPI Account: Sign up at RapidAPI and subscribe to the Real-Time Data Enrichment API. API Integration: Replace the x-rapidapi-key and x-rapidapi-host values with your credentials from RapidAPI. Run the Workflow: Trigger the workflow and monitor the updates to your Google Sheet. How to customize this workflow Filter Criteria: Modify the filter step to include additional conditions for processing profiles. API Configuration: Adjust API parameters to retrieve specific fields or extend usage. Output Format: Customize how the enriched data is appended to the Google Sheet (e.g., format, column mappings). Error Handling: Add steps to handle API rate limits or missing data for smoother automation. This workflow streamlines LinkedIn profile enrichment, making it faster and more effective for data-driven decision-making.
By PollupAILog meal nutrients from Telegram to Google Sheets using an AI agent
Who is this for? This workflow is ideal for individuals focused on nutrition tracking, meal planning, or diet optimization—whether you’re a health-conscious individual, fitness coach, or developer working on a healthtech app. It also fits well for anyone who wants to capture their meal data via voice or text, without manually entering everything into a spreadsheet. What problem is this workflow solving? Manually logging meals and breaking down their nutritional content is time-consuming and often skipped. This workflow automates that process using Telegram for input, OpenAI for natural language understanding, and Google Sheets for structured tracking. It enables users to record meals by typing or sending voice messages, which are transcribed, analyzed for nutrients, and automatically stored for tracking and review. What this workflow does This n8n automation lets users send either a text or voice message to a Telegram bot describing their meal. The workflow then: Receives the Telegram message Checks if it’s a voice message • If yes: Downloads the audio file and transcribes it using OpenAI • If no: Uses the text input directly Sends the meal description to OpenAI to extract a structured list of ingredients and nutritional details Parses and stores the results in Google Sheets Responds via Telegram with a personalized confirmation message A testing interface also allows you to simulate prompts and view structured outputs for development or debugging. Setup Create a Telegram bot via BotFather and note the API token. Create an empty Google Sheet and store the sheet ID in the environment. Set up your OpenAI credentials in the n8n credential manager. Customize the “List of Ingredients and Nutrients” node with your prompt if needed. (Optional) Use the “Testing” section to simulate messages and refine outputs before going live. How to customize this workflow to your needs • Enhance prompts in the OpenAI node to improve the structure and accuracy of responses. • Add new fields in the Google Sheet and corresponding logic in the parser if you want more detail. • Adjust the Telegram response to provide motivational feedback, dietary tips, or summaries. • Upgrade to the “Pro” version mentioned in the contact section for USDA database integration and complete nutrient breakdowns. This is a lightweight, AI-powered meal logging automation that transforms voice or text into actionable nutrition data—perfect for making healthy eating easier and more data-driven. See my other workflows here
By PollupAIImport Google Keep notes to Google Sheets using OpenAI and Google Drive
This n8n workflow automates the import of your Google Keep notes into a structured Google Sheet, using Google Drive, OpenAI for AI-powered processing, and JSON file extraction. It's perfect for users who want to turn exported Keep notes into a searchable, filterable spreadsheet – optionally enhanced by AI summarization or transformation. Who is this for? Researchers, knowledge workers, and digital minimalists who rely on Google Keep and want to better organize or analyze their notes. Anyone who regularly exports Google Keep notes and wants a clean, automated workflow to store them in Google Sheets. Users looking to apply AI to process, summarize, or extract insights from raw notes. What problem is this workflow solving? Exporting Google Keep notes via Google Takeout gives you unstructured .json files that are hard to read and manage. This workflow solves that by: Filtering relevant .json files Extracting note content (Optionally) applying AI to analyze or summarize each note Writing the result into a structured Google Sheet What this workflow does Google Drive Search: Looks for .json files inside a specified "Keep" folder. Loop: Processes files in batches of 10. File Filtering: Filters by .json extension. Download + Extract: Downloads each file and extracts note content from JSON. Optional Filtering: Only keeps non-archived notes or those meeting content criteria. AI Processing (optional): Uses OpenAI to summarize or transform the note content. Prepare for Export: Maps note fields to be written. Google Sheets: Appends or updates the target sheet with the note data. Setup Export your Google Keep notes using Google Takeout: Deselect all, then choose only Google Keep. Choose “Send download link via email”. Unzip the downloaded archive and upload the .json files to your Google Drive. Connect Google Drive, OpenAI, and Google Sheets in n8n. Set the correct folder path for your notes in the “Search in ‘Keep’ folder” node. Point the Google Sheet node to your spreadsheet How to customize this workflow to your needs Skip AI processing: If you don't need summaries or transformations, remove or disable the OpenAI Chat Model node. Filter criteria: Customize the Filter node to extract only recent notes, or those containing specific keywords. AI prompts: Edit the Tools Agent or Chat Model node to instruct the AI to summarize, extract tasks, categorize notes, etc. Field mapping: Adjust the “Set fields for export” node to control what gets written to the spreadsheet. Use this template to build a powerful knowledge extraction tool from your Google Keep archive – ideal for backups, audits, or data-driven insights.
By PollupAIAnalyze client transcripts & route feedback with GPT-4o Mini, HubSpot, and Gmail
Who is this for? This workflow is designed for Customer Satisfaction Managers (CSM), sales professionals, and operations managers who need to automate the analysis of client transcripts, save summarized notes to HubSpot, and route relevant feedback to the appropriate departments via email. What problem is this workflow solving? / Use Case Manually processing client conversations, extracting key insights, and distributing them to the right teams is time-consuming and error-prone. This workflow automates: Transcript analysis using AI (OpenAI) to identify relevant content. HubSpot integration to log meeting notes against client records. Email routing to ensure feedback reaches the correct departments (e.g., support, sales, product, admin). What this workflow does Input Transcript: Accepts a client conversation transcript (e.g., from emails, calls, or chats). HubSpot Sync: Searches for the client’s HubSpot ID using their email. Uploads a summarized version of the conversation as meeting notes. AI-Powered Routing: Uses an OpenAI model to analyze the transcript and categorize content by department. Triggers emails (via Gmail) to route feedback to the relevant teams. Form Completion: Ends the workflow with optional user confirmation. Setup Prerequisites: n8n instance (cloud or self-hosted). HubSpot API credentials (for contact lookup and notes upload). OpenAI API key (for transcript analysis). Gmail account (for sending emails). Configuration: Replace placeholder nodes (e.g., HubSpot, OpenAI, Gmail) with your authenticated accounts. Define email templates and recipient addresses for routing. Adjust the OpenAI prompt to match your categorization criteria (e.g., "support," "billing"). How to customize this workflow to your needs Transcript Sources: Extend the workflow to pull transcripts from other sources (e.g., Zoom, Slack). Departments: Modify the routing logic to include additional teams or conditions. Notifications: Add Slack/MS Teams alerts for urgent feedback. Error Handling: Introduce retries or fallback actions for failed HubSpot/Gmail steps.
By PollupAIUpdate Hubspot engagement by parsing inbox mail with AI
Who is this for? This workflow is designed for Customer Success Managers (CSM), sales, support, or marketing teams using HubSpot CRM who want to automate customer engagement tracking when new emails arrive. It’s ideal for businesses looking to streamline CRM updates without manual data entry. Problem Solved / Use Case Manually logging email interactions in HubSpot is time-consuming. This workflow automatically parses incoming emails, checks if the sender exists in HubSpot, and either: Creates a new contact + logs the email as an engagement (if the sender is new). Logs the email as an engagement for an existing contact. What This Workflow Does Triggers when a new email arrives in a connected IMAP inbox. Parses the email using AI (OpenAI) to extract structured data. Searches HubSpot for the sender’s email address. Updates HubSpot: Creates a contact (if missing) and logs the email as an engagement. Or logs the engagement for an existing contact. Setup Configure Email Account: Replace the default IMAP node with your email provider HubSpot Credentials: Add your HubSpot API key in the HubSpot nodes. OpenAI Integration: Ensure your OpenAI API key is set for email parsing. Customization Tips Improve AI Prompt: Modify the OpenAI prompt to extract specific email data (e.g., customer intent). Add Filters: Exclude auto-replies or spam by adding a filter node. Extend Functionality: Use the parsed data to trigger follow-up tasks (e.g., Slack alerts, tickets). Need Help? Contact thomas@pollup.net for workflow modifications or help. Discover my other workflows here
By PollupAIPredict customer churn with AI analysis of HubSpot and Google Sheets data
Who it’s for Built for Customer Success and Account Management teams focused on proactive retention. This workflow helps you automatically identify at-risk customers – before they churn – by combining CRM, usage, and sentiment data into one actionable alert. What it does This end-to-end workflow continuously monitors customer health by consolidating data from HubSpot and Google Sheets. Here’s how it works: Fetch deals from HubSpot. Collect context — linked support tickets and feature usage from a Google Sheet. Run sentiment analysis on the tickets to generate a customer health score. Evaluate risk — an AI agent reviews deal age, sentiment score, and usage trends against predefined thresholds. Send alerts — if churn risk is detected, it automatically sends a clear, data-driven email to the responsible team member with next-step recommendations. How to set it up To get started, configure your credentials and parameters in the following nodes: Credentials: HubSpot: Connect your account (HubSpot: Get All Deals). LLM Model: Add credentials for your preferred provider (Config: Set LLM for Agent & Chains). Google Sheets: Connect your account (Tool: Get Feature Usage from Sheets). Email: Set up your SMTP credentials (Email: Send Churn Alert). Tool URLs: In Tool: Calculate Sentiment Score, enter the Webhook URL from the Trigger: Receive Tickets for Scoring node within this same workflow. In Tool: Get HubSpot Data, enter the Endpoint URL for your MCP HubSpot data workflow. (Note: This tool does call an external workflow)*. Google Sheet: In Tool: Get Feature Usage from Sheets, enter the Document ID for your own Google Sheet. Email Details: In Email: Send Churn Alert, change the From and To email addresses. Requirements HubSpot account with Deals API access LLM provider account (e.g. OpenAI) Google Sheets tracking customer feature usage n8n with LangChain community nodes enabled A separate n8n workflow set up to act as an MCP endpoint for fetching HubSpot data (called by Tool: Get HubSpot Data). How to customize it Tailor this workflow to match your business logic: Scoring logic: Adjust the JavaScript in the Code: Convert Sentiment to Score node to redefine how customer scores are calculated. Alert thresholds: Update the prompt in the AI Chain: Analyze for Churn Risk node to fine-tune when alerts trigger (e.g. deal age, score cutoff, or usage drop). Data sources: Swap HubSpot or Google Sheets for your CRM or database of choice — like Salesforce or Airtable. ✅ Outcome: A proactive customer health monitoring system that surfaces risks before it’s too late — keeping your team focused on prevention, not firefighting.
By PollupAIAutomate LinkedIn contact requests & icebreaker with Unipile and Google sheets
Automate your LinkedIn Contact Requests and send them an Icebreaker Disclaimer: this workflow only works on self-hosted instances due to the file system usage. Who is this for? This n8n template is designed for professionals, recruiters, and marketers who must automate LinkedIn data population and contact request processes. It is particularly useful for those looking to streamline their outreach efforts and manage LinkedIn connections more efficiently. What problem is this workflow solving? / Use Case The workflow addresses the challenge of manually managing LinkedIn connections and sending contact requests. By automating these tasks, users can save time, reduce errors, and ensure consistent follow-ups with potential clients, partners, or candidates. What this workflow does This template automates the process of populating LinkedIn data and sending contact requests. After the connection request has been accepted, it sends a predefined "icebreaker". Please note that you are limited to 150 invitations per week from a free LinkedIn account, but you can set up to 10 accounts for $55 / month. Setup You will have to create an account at Unipile. You can use this link to create it: Create your account Import the Template: Import the provided template into your n8n instance. Make a copy of the Google sheet into your Google account. you can find a template here Set Up: Follow the instructions inside the workflow to create and configure the Workflow as needed. Test the Workflow: Create a LinkedIn user and run the workflow to ensure it populates data and sends contact requests correctly. How to customize this workflow to your needs Customize Contact Messages: Personalize the contact request or Icebreaker messages to increase engagement. Integrate with Other Tools: Add additional nodes to integrate with CRM systems or other marketing tools for enhanced functionality. Monitor and Optimize: Regularly review the workflow's performance and make adjustments to improve efficiency and effectiveness. By following this setup and customization guide, users can leverage this n8n template to enhance their LinkedIn outreach and connection management processes.
By PollupAICreate workflow inventory dashboard with n8n API and Google Sheets
This workflow provides a powerful way to automatically document and maintain an inventory of all your n8n workflows in a Google Sheet. By running on a schedule or manually, it fetches details about every workflow on your instance, processes the key information, and then populates a spreadsheet. This creates a centralized, up-to-date dashboard for auditing, monitoring, and understanding your automation landscape. Who is this for? This workflow is ideal for n8n administrators, developers, and teams who manage multiple workflows. If you need a clear and simple way to track all your automations, their components, and their statuses without manually checking each one, this template is for you. It's particularly useful for maintaining technical documentation, auditing node usage across your instance, and quickly finding specific workflows. What problem is this workflow solving? As the number of workflows on an n8n instance grows, it becomes challenging to keep track of them all. Questions like "Which workflows use the HubSpot node?", "Which workflows are inactive?", or "When was this workflow last updated?" become difficult to answer. This workflow solves that problem by creating a single source of truth in a Google Sheet. It automates the process of cataloging your workflows, saving you time and ensuring your documentation is always current. What this workflow does Triggers Execution: The workflow can be initiated either on a set schedule (via the Scheduled Start node) or manually (via the Manual Start node). Fetches All Workflows: The Get All Workflows node connects to your n8n instance via the API to retrieve a complete list of your workflows and their associated data. Processes Workflows Individually: The Loop Through Each Workflow node iterates through each retrieved workflow one by one so they can be processed individually. Extracts Key Information: The Extract Workflow Details node uses custom code to process the data for each workflow, extracting essential details like its name, ID, tags, and a unique list of all node types it contains. Updates Google Sheet: The Add/Update Row in Google Sheet node then takes this information and appends or updates a row in your designated spreadsheet, using the workflow ID as a unique key to prevent duplicates. Waits and Repeats: The Pause to Avoid Rate Limits node adds a short delay to prevent issues with API limits before the loop continues to the next workflow. Setup Configure Get All Workflows Node: Select the Get All Workflows node. In the 'Credentials' section, provide your n8n API credentials to allow the workflow to access your instance's data. Prepare Your Google Sheet: Create a new Google Sheet. Set up the following headers in the first row: id, title, link, tags, nodes, CreatedAt, UpdatedAt, Active, Archived. Configure Add/Update Row in Google Sheet Node: Select the Add/Update Row in Google Sheet node. Authenticate your Google account in the 'Credentials' section. In the 'Document ID' field, enter the ID of your Google Sheet. You can find this in the sheet's URL (e.g., .../spreadsheets/d/THISISTHE_ID/edit). Select your sheet from the 'Sheet Name' dropdown. Under 'Columns', ensure the id field is set as the 'Matching Columns' value. This is crucial for updating existing rows correctly. Activate the Workflow: Choose your preferred trigger. You can enable the Schedule Trigger to run the sync automatically at regular intervals. Save and activate the workflow. How to customize this workflow to your needs Track Different Data: You can modify the Extract Workflow Details node to extract other pieces of information from the workflow JSON. For example, you could parse the settings object or count the total number of nodes. Remember to add a corresponding column in your Google Sheet and map it in the Google Sheets node. Add Notifications: Add a notification node (like Slack, Discord, or Email) after the Loop Through Each Workflow node (in the second output) to be alerted when the sync is complete or if an error occurs. Filter Workflows: You can add an IF node after the Loop Through Each Workflow node to filter which workflows get added to the sheet. For instance, you could choose to only log active workflows ({{ $('Loop Through Each Workflow').item.json.active }} is true) or workflows containing a specific tag. Adjust Wait Time: The Pause to Avoid Rate Limits node is set to pause between each entry. You can adjust this time or remove it entirely if you have a small number of workflows and are not concerned about hitting API rate limits.
By PollupAIAutomate multi-step onboarding with Google Sheets, Forms and Gmail notifications
This n8n workflow enables teams to automate and standardize multi-step onboarding or messaging workflows using Google Sheets, Forms, Gmail, and dynamic logic powered by Code and Switch nodes. It ensures the right email is sent at the right step, tracks progress in Google Sheets, and handles errors or escalations. --- 🧑💼 Who is this for? HR and PeopleOps teams managing candidate or employee onboarding processes Customer success or onboarding teams handling structured, step-based journeys Any team using Google Sheets as a lightweight CRM or workflow tracker --- 🧩 What problem is this workflow solving? Coordinating multi-step onboarding or communication flows using spreadsheets and email can quickly become error-prone. This workflow: Dynamically detects the current step and status from a Google Sheet Sends the right message at the right time Updates statuses and creates next steps Handles errors with escalation logic --- ⚙️ What this workflow does Trigger via Form or Manual Execution Users can fill a web form or run the workflow manually. Read Google Sheets Retrieves step definitions and user progress from two sheets: One for message templates One for user step/status tracking Generate Message Table Uses custom JavaScript to parse and structure message templates based on step and message type (sent, completed, error). Determine User Step A Switch node checks the user’s current step and status. Logic branches into the correct flow for message sending and verification. Send Message Message variables are replaced using a Code node. Final message is sent via Gmail or another workflow (using Execute Workflow). Update Sheets Marks the step as completed or passed. Creates the next step in the sheet with updated status. Handle Errors If the step fails, an error message is sent to the responsible admin. --- 🛠️ Setup Connect Google Sheets and Gmail: Ensure credentials are configured in n8n. Prepare Sheets: One sheet for messages with steps/types/subjects/content. You can copy the one from here One sheet for tracking users and their current step/status. You can copy the one from here Customize Webform: Use the provided form to capture First Name, Last Name, and Email. Connect to Your Email Templates: Ensure your message structure follows the expected JSON format by step and type. --- ✏️ How to customize this workflow to your needs Add More Steps: Expand the Switch logic and template sheet for more steps. Use Different Channels: Replace Gmail with Slack, Telegram, or another messaging node. Change Form Fields: Adjust the FormTrigger node to match your onboarding fields. Custom Error Logic: Customize escalation emails, including admin routing or Slack alerts. Integrate with Databases: Swap Google Sheets with Airtable, PostgreSQL, or Notion. --- This workflow is ideal for automating repetitive, step-based processes involving human communication. It’s modular, extensible, and powered by spreadsheet-driven logic.
By PollupAIAutomate LinkedIn requests & icebreaker with Browserflow and Google sheets
Disclaimer: As this workflow uses a Community node, it is available only to self-hosted installation of n8n Who is this for? This n8n template is designed for professionals, recruiters, and marketers who need to automate LinkedIn data population and contact request processes. It is particularly useful for those looking to streamline their outreach efforts and manage LinkedIn connections more efficiently. What problem is this workflow solving? / Use Case The workflow addresses the challenge of manually managing LinkedIn connections and sending contact requests followed by an AI generated ice-breaker. By automating these tasks, users can save time, reduce errors, and ensure consistent follow-ups with potential clients, partners, or candidates. What this workflow does: This template extract LinkedIn adresses from a google sheet, check if they already are connected to you, and send them a contact request if hey are not. Then it sends to them an AI generated Ice breaker messages, which take into account the personal and company posts, and your company description, to find common points of interest. You can contact up to 50 persons for free. Setup Copy this google sheet to your Google account Enter your data in "Set your Data Here": Google sheet URL: Paste here the URL of your google sheet Your activity: Define here what your company is about (used to match your activity with the users activity) Your name: Enter your name (used to sign your mail) Your company: Enter here your company name Your email: Used to send your email Maxitems: The number of maximum posts to download from LinkedIn Set an account on Rapid API, you are allowed for free to 50 credits (5$ for 500) and most of the calls cost 1 credit. Setup an account at Browserflow You will benefit from a 7 days free trial. And then you will have to pay $17.95. With this account you'll be able to send 1920 connection invites and 3204 messages. Install n8n-nodes-browserflow from your n8n Settings > Community Nodes. (it means for now that you'll need a self-hosted installation of n8n). and paste the API key you copied earlier as a credential. Execute it regularly to check if your connections have accepted your connection request. How to customize this workflow to your needs Customize Contact Messages: Personalize the AI agent prompt that generates the icebreaker Integrate with Other Tools: Add additional nodes to integrate with CRM systems or other marketing tools for enhanced functionality. Monitor and Optimize: Regularly review the workflow's performance and make adjustments to improve efficiency and effectiveness. By following this setup and customization guide, users can leverage this n8n template to enhance their LinkedIn outreach and connection management processes.
By PollupAICSV to HubSpot Uploader with Dynamic Field Mapping and Google Sheets Integration
Who is this for? This n8n workflow is designed for Customer Success Managers (CSM), marketers, sales teams, and data administrators who need to automate the process of uploading and processing CSV data in HubSpot. It is ideal for users who regularly import contact lists, update CRM records, or sync data between systems. What problem does this workflow solve? Manually uploading and processing CSV files in HubSpot can be time-consuming and error-prone, especially when dealing with large datasets or complex field mappings. This workflow automates data validation, indexing, and field mapping, reducing manual effort and ensuring data consistency. What this workflow does Generating the list of the fields directly from Hubspot API Indexing: Organizes and prepares CSV data for HubSpot import. Data Processing: Cleanses and transforms data. Field Mapping: Maps CSV columns to HubSpot fields dynamically. Import Execution: Uploads processed data to HubSpot Setup Prerequisites: HubSpot API credentials (Private App token). Google sheets credentials. n8n instance (cloud or self-hosted). Installation: Import the workflow JSON into n8n. Configure the HubSpot nodes and the Google Sheets nodes with your API credentials. Upload your CSV file to the workflow via the form. Customization Data Filters: Add nodes to filter/transform data (e.g., deduplication, formatting). Fields Filters: according to your needs Add a Hubspot Object: To the list in "Define array of objects" node Workflow Triggers: Set up triggers (e.g., schedule, webhook) for automated runs.
By PollupAI