Automated workshop certificate system with JotForm, email verification & Google Workspace
Workshop Certificate Pre-Issuance System
🎯Description
Transform your event registration process with this comprehensive automation that eliminates manual certificate creation and ensures only verified attendees receive credentials.
✨ What This Workflow Does
This powerful automation takes workshop/event registrations from Jotform and:
- Validates Email Addresses - Real-time verification using VerifiEmail API to prevent bounced emails and spam registrations
- Generates Professional PDF Certificates - Creates beautifully designed certificates with attendee name, event details, and unique QR code
- Saves to Google Drive - Automatically organizes all certificates in a dedicated folder with searchable filenames
- Sends Confirmation Emails - Delivers professional HTML emails with embedded certificate preview and download link
- Maintains Complete Records - Logs all successful and failed registrations in Google Sheets for reporting and follow-up
🎯 Perfect For
- Workshop Organizers - Pre-issue attendance confirmations
- Training Companies - Automate enrollment certificates
- Conference Managers - Streamline attendee credentialing
- Event Planners - Reduce check-in time with QR codes
- Educational Institutions - Issue course registration confirmations
- Webinar Hosts - Send instant confirmation certificates
💡 Key Features
🔒 Email Verification
- Validates deliverability before issuing certificates
- Detects disposable/temporary emails
- Prevents spam and fake registrations
- Reduces bounce rates to near-zero
🎨 Beautiful PDF Certificates
- Professional Georgia serif design
- Customizable colors and branding
- Unique QR code for event check-in
- Unique certificate ID for tracking
- Print-ready A4 format
📧 Professional Email Delivery
- Mobile-responsive HTML design
- Embedded QR code preview
- Direct link to Google Drive PDF
- Branded confirmation message
- Event details and instructions
📊 Complete Tracking
- All registrations logged in Google Sheets
- Separate tracking for failed validations
- Export data for check-in lists
- Real-time registration counts
- Deduplication by email
⚡ Lightning Fast
- Average execution: 15-30 seconds
- Instant delivery after registration
- No manual intervention required
- Scales automatically
🔧 Technical Highlights
- Conditional Logic - Smart routing based on email validity
- Data Transformation - Clean formatting of form data
- Error Handling - Graceful handling of invalid emails
- Merge Operations - Combines form data with verification results
- Dynamic QR Codes - Generated with verification URLs
- Secure Storage - Certificates backed up in Google Drive
📦 What You'll Need
Required Services:
- Jotform - For registration forms
- VerifiEmail API - Email verification service
- Google Account - For Gmail, Drive, and Sheets
- HTMLCSStoPDF - PDF generation service
Estimated Setup Time: 20 minutes
🚀 Use Cases
Workshop Series
- Issue certificates immediately after registration
- Reduce no-shows with professional confirmation
- Easy check-in with QR code scanning
Virtual Events
- Instant confirmation for webinar attendees
- Digital certificates for participants
- Automated follow-up communication
Training Programs
- Pre-enrollment certificates
- Attendance confirmations
- Course registration verification
Conferences & Meetups
- Early bird confirmation certificates
- Attendee badge preparation
- Venue capacity management
📈 Benefits
✅ Save Hours of Manual Work - No more creating certificates one by one ✅ Increase Attendance - Professional confirmations boost show-up rates ✅ Prevent Fraud - Email verification stops fake registrations ✅ Improve Experience - Instant delivery delights attendees ✅ Stay Organized - All data tracked in one central location ✅ Scale Effortlessly - Handle 10 or 10,000 registrations the same way
🎨 Customization Options
The workflow is fully customizable:
- Certificate Design - Modify HTML template colors, fonts, layout
- Email Template - Adjust branding and messaging
- Form Fields - Adapt to your specific registration needs
- QR Code Content - Customize verification data
- Storage Location - Choose different Drive folders
- Tracking Fields - Add custom data to Google Sheets
🔐 Privacy & Security
- Email addresses verified before certificate issuance
- Secure OAuth2 authentication for all Google services
- No sensitive data stored in workflow
- GDPR-compliant data handling
- Certificates stored in private Google Drive
📱 Mobile Responsive
- Professional emails display perfectly on all devices
- QR codes optimized for mobile scanning
- Certificates viewable on phones and tablets
- Download links work seamlessly everywhere
🏆 Why This Workflow Stands Out
Unlike basic registration confirmations, this workflow:
- Validates emails before generating certificates (saves resources)
- Creates actual PDF documents (not just email confirmations)
- Includes QR codes for event check-in (reduces venue queues)
- Maintains dual tracking (successful + failed attempts)
- Provides shareable Drive links (easy resending)
- Works 24/7 automatically (no manual intervention)
🎓 Learning Opportunities
This workflow demonstrates:
- Conditional branching based on API responses
- Data merging from multiple sources
- HTML to PDF conversion
- Dynamic content generation
- Error handling and logging
- Professional email template design
- QR code integration
- Cloud storage automation
💬 Support & Customization
Perfect for n8n beginners and experts alike:
- Detailed sticky notes explain every step
- Clear node naming makes it easy to understand
- Modular design allows easy modifications
- Well-documented code in function nodes
- Example data included for testing
🌟 Get Started
- Import the workflow JSON
- Connect your credentials (Jotform, VerifiEmail, Google)
- Create your registration form
- Customize the certificate design
- Test with a sample registration
- Activate and watch it work!
Tags: #events #certificates #automation #email-verification #pdf-generation #registration #workshops #training #conferences #qr-codes
Category: Marketing & Events
Difficulty: Intermediate
Automated Workshop Certificate System with Jotform & Google Workspace
This n8n workflow automates the process of generating and delivering workshop certificates, including an email verification step, leveraging Jotform, Google Sheets, Google Drive, and Gmail. It ensures that only participants who have completed the workshop and verified their email receive their personalized certificates.
What it does
This workflow streamlines the certificate generation and delivery process through the following steps:
- Triggers on New Jotform Submission: Listens for new submissions to a specified Jotform, indicating a participant has completed the workshop.
- Records Submission in Google Sheets: Appends the participant's details from the Jotform submission to a designated Google Sheet, serving as a record.
- Generates Unique Verification Link: Creates a unique verification link for each participant, incorporating their email address.
- Sends Verification Email: Dispatches an email to the participant containing the unique verification link.
- Waits for Email Verification: Pauses the workflow execution until the participant clicks the verification link.
- Generates Certificate from Google Slides Template: Upon successful verification, it makes a copy of a Google Slides template, personalizes it with the participant's name, and saves it as a PDF in Google Drive.
- Sends Certificate via Email: Attaches the newly generated PDF certificate to an email and sends it to the verified participant.
Prerequisites/Requirements
To use this workflow, you will need:
- n8n Account: A running instance of n8n.
- Jotform Account: A Jotform form configured to collect participant information (e.g., name, email).
- Google Account:
- Google Sheets: A spreadsheet to log participant submissions.
- Google Drive: A folder to store generated certificates and a Google Slides template for the certificate.
- Gmail: To send verification emails and final certificates.
- Google Cloud Project: With Google Drive, Google Sheets, and Gmail APIs enabled for n8n to access.
- n8n Credentials: Configured for Jotform, Google Sheets, Google Drive, and Gmail.
Setup/Usage
- Import the workflow: Import the provided JSON into your n8n instance.
- Configure Credentials:
- Set up your Jotform API Key credential.
- Set up your Google OAuth2 credential for Google Sheets, Google Drive, and Gmail. Ensure the necessary scopes are granted for each service.
- Configure Jotform Trigger:
- Select your Jotform credential.
- Choose the specific Jotform that participants will submit after completing the workshop.
- Configure Google Sheets Node:
- Select your Google Sheets credential.
- Specify the Spreadsheet ID and Sheet Name where participant data should be logged.
- Map the Jotform fields to the corresponding columns in your Google Sheet.
- Configure HTTP Request (Verification Link):
- This node will likely contain the base URL for your n8n webhook and parameters for the participant's email. Ensure the URL is correctly set up to trigger the verification branch of the workflow.
- Configure Gmail (Verification Email):
- Select your Gmail credential.
- Set the recipient email to the participant's email address from the Jotform submission.
- Craft the email subject and body, including the dynamically generated verification link.
- Configure If Node (Verification Check):
- This node will likely check a specific query parameter from the verification link to confirm the email has been verified.
- Configure Google Drive (Certificate Generation):
- Select your Google Drive credential.
- Specify the File ID of your Google Slides certificate template.
- Define the Folder ID where the generated PDF certificates should be saved.
- Configure the node to replace placeholders in the Google Slides template with the participant's name and other details.
- Ensure the output format is set to PDF.
- Configure Gmail (Send Certificate):
- Select your Gmail credential.
- Set the recipient email to the participant's verified email address.
- Craft the email subject and body for the certificate delivery.
- Attach the PDF certificate generated by the Google Drive node.
- Activate the Workflow: Once all nodes are configured, activate the workflow to start automating.
Related Templates
Auto-create TikTok videos with VEED.io AI avatars, ElevenLabs & GPT-4
💥 Viral TikTok Video Machine: Auto-Create Videos with Your AI Avatar --- 🎯 Who is this for? This workflow is for content creators, marketers, and agencies who want to use Veed.io’s AI avatar technology to produce short, engaging TikTok videos automatically. It’s ideal for creators who want to appear on camera without recording themselves, and for teams managing multiple brands who need to generate videos at scale. --- ⚙️ What problem this workflow solves Manually creating videos for TikTok can take hours — finding trends, writing scripts, recording, and editing. By combining Veed.io, ElevenLabs, and GPT-4, this workflow transforms a simple Telegram input into a ready-to-post TikTok video featuring your AI avatar powered by Veed.io — speaking naturally with your cloned voice. --- 🚀 What this workflow does This automation links Veed.io’s video-generation API with multiple AI tools: Analyzes TikTok trends via Perplexity AI Writes a 10-second viral script using GPT-4 Generates your voiceover via ElevenLabs Uses Veed.io (Fabric 1.0 via FAL.ai) to animate your avatar and sync the lips to the voice Creates an engaging caption + hashtags for TikTok virality Publishes the video automatically via Blotato TikTok API Logs all results to Google Sheets for tracking --- 🧩 Setup Telegram Bot Create your bot via @BotFather Configure it as the trigger for sending your photo and theme Connect Veed.io Create an account on Veed.io Get your FAL.ai API key (Veed Fabric 1.0 model) Use HTTPS image/audio URLs compatible with Veed Fabric Other APIs Add Perplexity, ElevenLabs, and Blotato TikTok keys Connect your Google Sheet for logging results --- 🛠️ How to customize this workflow Change your Avatar: Upload a new image through Telegram, and Veed.io will generate a new talking version automatically. Modify the Script Style: Adjust the GPT prompt for tone (educational, funny, storytelling). Adjust Voice Tone: Tweak ElevenLabs stability and similarity settings. Expand Platforms: Add Instagram, YouTube Shorts, or X (Twitter) posting nodes. Track Performance: Customize your Google Sheet to measure your most successful Veed.io-based videos. --- 🧠 Expected Outcome In just a few seconds after sending your photo and theme, this workflow — powered by Veed.io — creates a fully automated TikTok video featuring your AI avatar with natural lip-sync and voice. The result is a continuous stream of viral short videos, made without cameras, editing, or effort. --- ✅ Import the JSON file in n8n, add your API keys (including Veed.io via FAL.ai), and start generating viral TikTok videos starring your AI avatar today! 🎥 Watch This Tutorial --- 📄 Documentation: Notion Guide Need help customizing? Contact me for consulting and support : Linkedin / Youtube
By Dr. FirasAutomate invoice processing with OCR, GPT-4 & Salesforce opportunity creation
PDF Invoice Extractor (AI) End-to-end pipeline: Watch Drive ➜ Download PDF ➜ OCR text ➜ AI normalize to JSON ➜ Upsert Buyer (Account) ➜ Create Opportunity ➜ Map Products ➜ Create OLI via Composite API ➜ Archive to OneDrive. --- Node by node (what it does & key setup) 1) Google Drive Trigger Purpose: Fire when a new file appears in a specific Google Drive folder. Key settings: Event: fileCreated Folder ID: google drive folder id Polling: everyMinute Creds: googleDriveOAuth2Api Output: Metadata { id, name, ... } for the new file. --- 2) Download File From Google Purpose: Get the file binary for processing and archiving. Key settings: Operation: download File ID: ={{ $json.id }} Creds: googleDriveOAuth2Api Output: Binary (default key: data) and original metadata. --- 3) Extract from File Purpose: Extract text from PDF (OCR as needed) for AI parsing. Key settings: Operation: pdf OCR: enable for scanned PDFs (in options) Output: JSON with OCR text at {{ $json.text }}. --- 4) Message a model (AI JSON Extractor) Purpose: Convert OCR text into strict normalized JSON array (invoice schema). Key settings: Node: @n8n/n8n-nodes-langchain.openAi Model: gpt-4.1 (or gpt-4.1-mini) Message role: system (the strict prompt; references {{ $json.text }}) jsonOutput: true Creds: openAiApi Output (per item): $.message.content → the parsed JSON (ensure it’s an array). --- 5) Create or update an account (Salesforce) Purpose: Upsert Buyer as Account using an external ID. Key settings: Resource: account Operation: upsert External Id Field: taxid_c External Id Value: ={{ $json.message.content.buyer.tax_id }} Name: ={{ $json.message.content.buyer.name }} Creds: salesforceOAuth2Api Output: Account record (captures Id) for downstream Opportunity. --- 6) Create an opportunity (Salesforce) Purpose: Create Opportunity linked to the Buyer (Account). Key settings: Resource: opportunity Name: ={{ $('Message a model').item.json.message.content.invoice.code }} Close Date: ={{ $('Message a model').item.json.message.content.invoice.issue_date }} Stage: Closed Won Amount: ={{ $('Message a model').item.json.message.content.summary.grand_total }} AccountId: ={{ $json.id }} (from Upsert Account output) Creds: salesforceOAuth2Api Output: Opportunity Id for OLI creation. --- 7) Build SOQL (Code / JS) Purpose: Collect unique product codes from AI JSON and build a SOQL query for PricebookEntry by Pricebook2Id. Key settings: pricebook2Id (hardcoded in script): e.g., 01sxxxxxxxxxxxxxxx Source lines: $('Message a model').first().json.message.content.products Output: { soql, codes } --- 8) Query PricebookEntries (Salesforce) Purpose: Fetch PricebookEntry.Id for each Product2.ProductCode. Key settings: Resource: search Query: ={{ $json.soql }} Creds: salesforceOAuth2Api Output: Items with Id, Product2.ProductCode (used for mapping). --- 9) Code in JavaScript (Build OLI payloads) Purpose: Join lines with PBE results and Opportunity Id ➜ build OpportunityLineItem payloads. Inputs: OpportunityId: ={{ $('Create an opportunity').first().json.id }} Lines: ={{ $('Message a model').first().json.message.content.products }} PBE rows: from previous node items Output: { body: { allOrNone:false, records:[{ OpportunityLineItem... }] } } Notes: Converts discount_total ➜ per-unit if needed (currently commented for standard pricing). Throws on missing PBE mapping or empty lines. --- 10) Create Opportunity Line Items (HTTP Request) Purpose: Bulk create OLIs via Salesforce Composite API. Key settings: Method: POST URL: https://<your-instance>.my.salesforce.com/services/data/v65.0/composite/sobjects Auth: salesforceOAuth2Api (predefined credential) Body (JSON): ={{ $json.body }} Output: Composite API results (per-record statuses). --- 11) Update File to One Drive Purpose: Archive the original PDF in OneDrive. Key settings: Operation: upload File Name: ={{ $json.name }} Parent Folder ID: onedrive folder id Binary Data: true (from the Download node) Creds: microsoftOneDriveOAuth2Api Output: Uploaded file metadata. --- Data flow (wiring) Google Drive Trigger → Download File From Google Download File From Google → Extract from File → Update File to One Drive Extract from File → Message a model Message a model → Create or update an account Create or update an account → Create an opportunity Create an opportunity → Build SOQL Build SOQL → Query PricebookEntries Query PricebookEntries → Code in JavaScript Code in JavaScript → Create Opportunity Line Items --- Quick setup checklist 🔐 Credentials: Connect Google Drive, OneDrive, Salesforce, OpenAI. 📂 IDs: Drive Folder ID (watch) OneDrive Parent Folder ID (archive) Salesforce Pricebook2Id (in the JS SOQL builder) 🧠 AI Prompt: Use the strict system prompt; jsonOutput = true. 🧾 Field mappings: Buyer tax id/name → Account upsert fields Invoice code/date/amount → Opportunity fields Product name must equal your Product2.ProductCode in SF. ✅ Test: Drop a sample PDF → verify: AI returns array JSON only Account/Opportunity created OLI records created PDF archived to OneDrive --- Notes & best practices If PDFs are scans, enable OCR in Extract from File. If AI returns non-JSON, keep “Return only a JSON array” as the last line of the prompt and keep jsonOutput enabled. Consider adding validation on parsing.warnings to gate Salesforce writes. For discounts/taxes in OLI: Standard OLI fields don’t support per-line discount amounts directly; model them in UnitPrice or custom fields. Replace the Composite API URL with your org’s domain or use the Salesforce node’s Bulk Upsert for simplicity.
By Le NguyenAutomate RSS to social media pipeline with AI, Airtable & GetLate for multiple platforms
Overview Automates your complete social media content pipeline: sources articles from Wallabag RSS, generates platform-specific posts with AI, creates contextual images, and publishes via GetLate API. Built with 63 nodes across two workflows to handle LinkedIn, Instagram, and Bluesky—with easy expansion to more platforms. Ideal for: Content marketers, solo creators, agencies, and community managers maintaining a consistent multi-platform presence with minimal manual effort. How It Works Two-Workflow Architecture: Content Aggregation Workflow Monitors Wallabag RSS feeds for tagged articles (to-share-linkedin, to-share-instagram, etc.) Extracts and converts content from HTML to Markdown Stores structured data in Airtable with platform assignment AI Generation & Publishing Workflow Scheduled trigger queries Airtable for unpublished content Routes to platform-specific sub-workflows (LinkedIn, Instagram, Bluesky) LLM generates optimized post text and image prompts based on custom brand parameters Optionally generates AI images and hosts them on Imgbb CDN Publishes via GetLate API (immediate or draft mode) Updates Airtable with publication status and metadata Key Features: Tag-based content routing using Wallabag's native system Swappable AI providers (Groq, OpenAI, Anthropic) Platform-specific optimization (tone, length, hashtags, CTAs) Modular design—duplicate sub-workflows to add new platforms in \~30 minutes Centralized Airtable tracking with 17 data points per post Set Up Steps Setup time: \~45-60 minutes for initial configuration Create accounts and get API keys (\~15 min) Wallabag (with RSS feeds enabled) GetLate (social media publishing) Airtable (create base with provided schema—see sticky notes) LLM provider (Groq, OpenAI, or Anthropic) Image service (Hugging Face, Fal.ai, or Stability AI) Imgbb (image hosting) Configure n8n credentials (\~10 min) Add all API keys in n8n's credential manager Detailed credential setup instructions in workflow sticky notes Set up Airtable database (\~10 min) Create "RSS Feed - Content Store" base Add 19 required fields (schema provided in workflow sticky notes) Get Airtable base ID and API key Customize brand prompts (\~15 min) Edit "Set Custom SMCG Prompt" node for each platform Define brand voice, tone, goals, audience, and image preferences Platform-specific examples provided in sticky notes Configure platform settings (\~10 min) Set GetLate account IDs for each platform Enable/disable image generation per platform Choose immediate publish vs. draft mode Adjust schedule trigger frequency Test and deploy Tag test articles in Wallabag Monitor the first few executions in draft mode Activate workflows when satisfied with the output Important: This is a proof-of-concept template. Test thoroughly with draft mode before production use. Detailed setup instructions, troubleshooting tips, and customization guidance are in the workflow's sticky notes. Technical Details 63 nodes: 9 Airtable operations, 8 HTTP requests, 7 code nodes, 3 LangChain LLM chains, 3 RSS triggers, 3 GetLate publishers Supports: Multiple LLM providers, multiple image generation services, unlimited platforms via modular architecture Tracking: 17 metadata fields per post, including publish status, applied parameters, character counts, hashtags, image URLs Prerequisites n8n instance (self-hosted or cloud) Accounts: Wallabag, GetLate, Airtable, LLM provider, image generation service, Imgbb Basic understanding of n8n workflows and credential configuration Time to customize prompts for your brand voice Detailed documentation, Airtable schema, prompt examples, and troubleshooting guides are in the workflow's sticky notes. Category Tags social-media-automation, ai-content-generation, rss-to-social, multi-platform-posting, getlate-api, airtable-database, langchain, workflow-automation, content-marketing
By Mikal Hayden-Gates