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Customer support & lead collection chatbot with RAG, GPT-4o, Sheets & Telegram

Karol OtrębaKarol Otręba
575 views
2/3/2026
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Who’s it for

This template is designed for small and medium businesses, startups, and agencies that want to automate customer inquiries, provide instant support, and capture leads without losing valuable conversations. It’s especially useful for teams that get many repetitive questions about products, services, or locations but don’t want to miss out on collecting contact details for follow-up.

What it does / How it works

The workflow creates a 24/7 AI-powered chatbot that answers company-related questions and collects customer information. It uses: • GPT-4o for natural conversations • Pinecone Vector Store for Retrieval-Augmented Generation (RAG) with your company knowledge base • Google Sheets to store structured lead data • Telegram to instantly notify your team

When a customer asks about products, services, or hours, the AI answers using the Pinecone database. Afterwards, it politely asks for their name, email, phone number, and interest. The details are saved to Google Sheets and your team receives a Telegram message with a summary.

How to set up 1. Connect your OpenAI account. 2. Create a Pinecone index with company FAQs, documents, or policies. 3. Link your Google Sheet with columns: Name, Email, Phone, Interested in. 4. Add your Telegram bot token and chat/group ID. 5. Replace [INSERT_YOUR_COMPANY_NAME_HERE] in the system prompt with your company name.

Requirements • OpenAI API key • Pinecone account • Google Sheets access • Telegram bot & chat ID

How to customize • Change the system prompt to match your brand’s tone. • Update the Pinecone namespace and embeddings model if needed. • Add extra fields in Google Sheets (e.g., “Budget” or “Preferred product”). • Extend the flow with CRM integrations or automated email follow-ups.

With this setup, you get a smart, RAG-powered chatbot that not only answers questions but also turns every conversation into a potential lead.

Customer Support & Lead Collection Chatbot with RAG (GPT-4o, Pinecone)

This n8n workflow automates a sophisticated customer support and lead collection chatbot using Retrieval Augmented Generation (RAG) with GPT-4o and Pinecone, designed to provide intelligent responses and gather user information.

What it does

This workflow sets up a conversational AI agent that can interact with users, answer questions using a knowledge base (Pinecone), and maintain a conversational history.

  1. Listens for Chat Messages: The workflow is triggered whenever a new chat message is received from a user.
  2. Manages Conversational Memory: It maintains a short-term memory of the conversation to provide context for AI responses.
  3. Utilizes a Vector Store for RAG: It connects to a Pinecone vector store, enabling the AI to retrieve relevant information from a predefined knowledge base to answer user questions accurately (RAG).
  4. Generates Responses with OpenAI Chat Model: It uses an OpenAI Chat Model (e.g., GPT-4o) to process user input, incorporate context from memory and the vector store, and generate natural language responses.
  5. Embeds Data for Vector Store: It uses OpenAI Embeddings to convert text into numerical vectors, which are then used by the Pinecone vector store for efficient similarity search.
  6. Acts as an AI Agent: The core of the workflow is an AI Agent that orchestrates the interaction between the chat model, memory, and vector store tool to provide comprehensive and contextually aware responses.

Prerequisites/Requirements

To use this workflow, you will need:

  • n8n Instance: A running n8n instance.
  • OpenAI API Key: For the OpenAI Chat Model and Embeddings.
  • Pinecone Account: With an existing index for your knowledge base.
  • Langchain Credentials: Configured within n8n for OpenAI and Pinecone.
  • A Chat Service: (e.g., Telegram, Slack, Discord) configured with the Chat Trigger node to receive messages.

Setup/Usage

  1. Import the Workflow: Download the provided JSON and import it into your n8n instance.
  2. Configure Credentials:
    • OpenAI Chat Model: Configure your OpenAI API Key credentials.
    • Embeddings OpenAI: Configure your OpenAI API Key credentials.
    • Pinecone Vector Store: Configure your Pinecone API Key and environment credentials. Ensure your Pinecone index is populated with your knowledge base data.
  3. Configure Chat Trigger: Set up the "When chat message received" node to connect to your desired chat service (e.g., Telegram Bot, Slack App).
  4. Activate the Workflow: Save and activate the workflow.

The chatbot will now be ready to receive messages from your configured chat service, provide answers from its knowledge base, and maintain conversational context.

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