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Backup n8n workflows with versioning and Notion tracking

Stéphane HeckelStéphane Heckel
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2/3/2026
AirtableOrdersShopifyE-commerceData Sync
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Copy n8n workflows to a slave n8n repository

Inspired by Alex Kim's workflow, this version adds the ability to keep multiple versions of the same workflow on the destination instance. Each copied workflow’s name is prefixed with the date (YYYY_MM_DD_), enabling simple version tracking. Process details and workflow counts are recorded centrally in Notion.

How it works

  • Workflows from the source n8n instance are copied to the destination using the n8n API node.
  • On the destination, each workflow name is prefixed with the current date (e.g., 2025_08_03_PDF Summarizer), so you can keep multiple daily versions.
  • The workflow tracks and saves:
    • The date of execution.
    • Number of workflows processed.
    • Both details are recorded in Notion.

Rolling retention policy example:

  • Day 1: Workflows are saved with 2025_08_03_ prefix.
  • Day 2: New set saved with 2025_08_04_.
  • Day 3: Day 1’s set is deleted, new set saved as 2025_08_05_.
  • To keep more days, adjust the “Subtract From Date” node.

How to use

  1. Create a Notion database with one page and three fields:

    • sequence: Should contain "prefix".
    • Value: Today's date as YYYY_MM_DD_.
    • Comment: Number of saved workflows.

  2. Configure the Notion node:

    • Enter your Notion credentials.
    • Link to the created database/page.

  3. Update the "Subtract From Date" node:

    • Set how many days’ versions you want to keep (default: 2 days).
    • Set the limit to 1 in the "Limit" node for testing.

  4. Input credentials for both source and destination n8n instances.

Requirements

  • Notion for tracking execution date and workflow count.
  • n8n API Keys for both source and destination instances. Ensure you have the necessary API permissions (read, create, delete workflows)
  • n8n version this workflow was tested on 1.103.2 (Ubuntu)

Need Help?

n8n Workflow: Empty Workflow with Core Nodes

This n8n workflow serves as a basic template or starting point, containing a selection of core n8n nodes. It does not perform any specific automation out-of-the-box but demonstrates the inclusion of common flow control, data transformation, and integration nodes.

What it does

This workflow is currently empty in terms of active connections and configuration, but it includes the following nodes, demonstrating their availability and potential use:

  1. Manual Trigger: Allows you to manually initiate the workflow execution.
  2. If: A conditional logic node to branch the workflow based on data evaluation.
  3. No Operation, do nothing: A placeholder node that performs no action, useful for debugging or as a temporary endpoint.
  4. Loop Over Items (Split in Batches): Designed to process items in batches, often used for iterating over lists of data.
  5. Date & Time: A utility node for manipulating or formatting date and time values.
  6. Notion: An integration node for interacting with the Notion API (e.g., creating pages, updating databases).
  7. Wait: A node to pause the workflow for a specified duration.
  8. Sticky Note: A documentation node for adding comments or notes within the workflow canvas.
  9. n8n: A core node for interacting with the n8n instance itself, such as triggering other workflows or accessing execution data.
  10. Filter: A node to filter items based on specified conditions.
  11. Limit: A node to limit the number of items passed through the workflow.
  12. Split Out: A node to split an array of items into individual items.

Prerequisites/Requirements

  • n8n Instance: An active n8n instance where you can import and run workflows.
  • Notion Account (Optional): If you intend to configure and use the Notion node, you will need a Notion account and an integration token.

Setup/Usage

  1. Import the workflow: Copy the provided JSON and import it into your n8n instance.
  2. Activate the workflow: Toggle the workflow to "Active" in your n8n dashboard.
  3. Configure Nodes (Optional): To make this workflow functional, you would need to:
    • Connect the nodes to create a logical flow.
    • Configure the parameters and credentials for each node (e.g., set conditions for the "If" node, specify Notion database IDs for the "Notion" node).
    • Add or remove nodes as needed for your specific automation task.
  4. Execute: Trigger the workflow manually using the "Manual Trigger" node, or configure a different trigger if desired.

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