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Capture website form submissions to Notion CRM database

David OlusolaDavid Olusola
1138 views
2/3/2026
Zoho CRMAutomationData ExtractionCRM IntegrationPDF Processing
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⚡️ How It Works

This workflow captures form submissions from your website, formats the data, and automatically creates a new entry in your Notion CRM database. It eliminates manual copy-pasting and keeps your leads or requests organised in one place.

🛠 Setup Steps

1.	Webhook Node
•	Create a webhook in n8n.
•	Connect your website form to POST submissions to this webhook URL.
2.	Code Node
•	Formats the incoming data to match your Notion database structure.
•	You can customise the fields in the code to suit your specific form inputs.
3.	Notion Node (Create Page)
•	Connect your Notion account.
•	Choose your target database.
•	Map each field from the Code node output to your Notion database properties.
4.	Test
•	Submit a test form entry.
•	Confirm the data appears correctly in Notion.

⸻

👥 Who It’s For

✅ Freelancers collecting project inquiries ✅ Agencies managing client onboarding forms ✅ Business owners wanting organised lead capture ✅ Teams that use Notion as their central CRM or task manager ✅ Anyone tired of manually transferring form data into Notion

Capture Website Form Submissions to Notion CRM Database

This n8n workflow provides a robust solution for capturing website form submissions and automatically creating new entries in a Notion CRM database. It simplifies lead management and ensures that every submission is recorded and accessible within your Notion workspace.

What it does

  1. Listens for Form Submissions: The workflow starts with a Webhook node, acting as an API endpoint. This webhook is configured to receive form submission data from your website (e.g., via a <form action="..."> or JavaScript fetch request).
  2. Processes Incoming Data: A Code node is used to process the data received from the webhook. This node can be customized to extract specific fields, reformat data, or perform any necessary transformations before sending it to Notion.
  3. Creates Notion Database Items: The processed data is then sent to a Notion node, which creates a new item (page) in a specified Notion database. This item will contain the captured form submission details, effectively populating your CRM.
  4. Provides Documentation: A Sticky Note node is included to provide inline documentation or important notes directly within the workflow, making it easier to understand and maintain.

Prerequisites/Requirements

  • n8n Instance: A running n8n instance (self-hosted or cloud).
  • Notion Account: A Notion account with a database set up to serve as your CRM.
  • Notion API Integration: An internal Notion API integration with access to your CRM database. You'll need an API token for this.
  • Website Form: A website form configured to send POST requests to the n8n webhook URL.

Setup/Usage

  1. Import the Workflow: Import the provided JSON into your n8n instance.
  2. Configure Webhook:
    • Activate the Webhook node.
    • Copy the "Webhook URL" generated by n8n. This is the URL your website form will submit data to.
  3. Configure Notion Credentials:
    • In the Notion node, select or create new Notion API credentials.
    • You will need to provide your Notion API token.
    • Ensure your Notion integration has access to the specific database you intend to use as your CRM.
  4. Configure Notion Database:
    • In the Notion node, select the "Database" resource.
    • Choose the Notion database where you want to add new form submissions.
    • Map the incoming data fields from the Code node to the properties of your Notion database.
  5. Customize Code Node (Optional but Recommended):
    • Open the Code node.
    • Modify the JavaScript code to parse and transform the incoming webhook data into the format expected by your Notion database properties. For example, if your form sends name, email, and message, you'll extract these and map them to corresponding Notion properties.
  6. Update Website Form:
    • Modify your website's form action or JavaScript submission logic to send a POST request to the n8n webhook URL.
    • Ensure the form data is sent in a format that your Code node is designed to process (e.g., JSON or form-urlencoded).
  7. Activate the Workflow: Once all configurations are complete, activate the workflow.

Now, every time your website form is submitted, n8n will capture the data and create a new entry in your Notion CRM database.

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