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Startup Founder Discovery and AI-Powered Outreach with CrunchBase and Gmail

Yaron BeenYaron Been
937 views
2/3/2026
Data IngestionParserJSONData TransformationCSV
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🚀 Automated Founder Discovery: CrunchBase to Gmail Outreach Workflow!

Workflow Overview

This cutting-edge n8n automation is a sophisticated founder intelligence and outreach tool designed to transform startup research into actionable networking opportunities. By intelligently connecting CrunchBase, OpenAI, and Gmail, this workflow:

  1. Discovers Startup Founders:

    • Automatically retrieves founder profiles
    • Tracks latest company updates
    • Eliminates manual research efforts

  2. Intelligent Profile Processing:

    • Extracts key professional information
    • Filters most relevant details
    • Prepares comprehensive founder insights

  3. AI-Powered Summarization:

    • Generates professional email-ready summaries
    • Crafts personalized outreach content
    • Ensures high-quality communication

  4. Seamless Email Distribution:

    • Sends automated founder digests
    • Integrates with Gmail
    • Enables rapid professional networking

Key Benefits

  • 🤖 Full Automation: Zero-touch founder research
  • 💡 Smart Profiling: Intelligent founder insights
  • 📊 Comprehensive Intelligence: Detailed professional summaries
  • 🌐 Multi-Platform Synchronization: Seamless data flow

Workflow Architecture

🔹 Stage 1: Founder Discovery

  • Manual Trigger: Workflow initiation
  • CrunchBase API Integration: Profile retrieval
  • Intelligent Filtering:
    • Identifies key startup founders
    • Prepares for detailed analysis

🔹 Stage 2: Profile Extraction

  • Detailed Information Capture
  • Key Field Mapping
  • Structured Data Preparation

🔹 Stage 3: AI Summarization

  • OpenAI GPT Processing
  • Professional Summary Generation
  • Contextual Insight Creation

🔹 Stage 4: Email Distribution

  • Gmail Integration
  • Automated Outreach
  • Personalized Communication

Potential Use Cases

  • Venture Capitalists: Startup scouting
  • Sales Teams: Lead generation
  • Recruitment Specialists: Talent discovery
  • Networking Professionals: Strategic connections
  • Startup Ecosystem Researchers: Market intelligence

Setup Requirements

  1. CrunchBase API

    • API credentials
    • Configured access permissions
    • Founder tracking setup

  2. OpenAI API

    • GPT model access
    • Summarization configuration
    • API key management

  3. Gmail Account

    • Connected email
    • Outreach email configuration
    • Appropriate sending permissions

  4. n8n Installation

    • Cloud or self-hosted instance
    • Workflow configuration
    • API credential management

Future Enhancement Suggestions

  • 🤖 Advanced founder scoring
  • 📊 Multi-source intelligence gathering
  • 🔔 Customizable alert mechanisms
  • 🌐 Expanded networking platform integration
  • 🧠 Machine learning insights generation

Technical Considerations

  • Implement robust error handling
  • Use secure API authentication
  • Maintain flexible data processing
  • Ensure compliance with API usage guidelines

Ethical Guidelines

  • Respect professional privacy
  • Maintain transparent outreach practices
  • Ensure appropriate communication
  • Provide opt-out mechanisms

Hashtag Performance Boost 🚀

#StartupNetworking #FounderDiscovery #AIOutreach #ProfessionalNetworking #TechInnovation #BusinessIntelligence #AutomatedResearch #StartupScouting #ProfessionalGrowth #NetworkingTech

Workflow Visualization

[Manual Trigger]
    ⬇️
[Updated Profiles List]
    ⬇️
[Founder Profiles]
    ⬇️
[Extract Key Fields]
    ⬇️
[AI Summarization]
    ⬇️
[Send Email]

Connect With Me

Ready to revolutionize your professional networking?

📧 Email: Yaron@nofluff.online

🎥 YouTube: @YaronBeen

💼 LinkedIn: Yaron Been

Transform your founder research with intelligent, automated workflows!

Startup Founder Discovery and AI-Powered Outreach with Crunchbase and Gmail

This n8n workflow automates the process of discovering startup founders using Crunchbase data, generating personalized outreach emails with AI, and sending them via Gmail. It streamlines lead generation and initial contact for sales, marketing, or recruiting efforts.

What it does

  1. Triggers Manually: The workflow is initiated manually, allowing you to control when the founder discovery process begins.
  2. Fetches Crunchbase Data (Placeholder): An HTTP Request node is included, acting as a placeholder for fetching data from Crunchbase or a similar data source. Note: The current JSON does not specify the Crunchbase API details, so this step needs configuration.
  3. Prepares Data for AI (Edit Fields): A Set node is used to manipulate and prepare the incoming data, likely extracting relevant founder information and company details, to be used as context for the AI agent.
  4. Generates Outreach Email with AI: An AI Agent node (powered by LangChain) uses an OpenAI Chat Model to generate a personalized outreach email based on the processed founder and company data.
  5. Parses AI Output: A Structured Output Parser node processes the AI-generated email to ensure it's in a usable format, likely extracting the subject, body, and recipient details.
  6. Sends Email via Gmail: The generated and parsed email is then sent to the founder using the Gmail node.

Prerequisites/Requirements

  • n8n Instance: A running n8n instance.
  • Crunchbase API Key: (Assumed) Access to Crunchbase API for fetching company and founder data. This needs to be configured in the HTTP Request node.
  • OpenAI API Key: For the AI Agent and OpenAI Chat Model nodes to generate email content.
  • Gmail Account: Configured as a credential in n8n to send emails.

Setup/Usage

  1. Import the Workflow: Download the provided JSON and import it into your n8n instance.
  2. Configure Credentials:
    • Gmail: Set up your Gmail OAuth2 or API key credentials in n8n.
    • OpenAI: Set up your OpenAI API key credentials in n8n.
  3. Configure HTTP Request (Crunchbase):
    • Edit the "HTTP Request" node (ID: 19).
    • Add the necessary URL, headers, and body to query the Crunchbase API for founder data. This will likely involve dynamic expressions to fetch specific company or founder profiles.
    • Ensure the output of this node provides the data needed for the "Edit Fields" node.
  4. Configure Edit Fields:
    • Review and adjust the "Edit Fields" (Set) node (ID: 38) to correctly extract and format the data from the Crunchbase API response for use by the AI Agent.
  5. Configure AI Agent and OpenAI Chat Model:
    • Ensure the "AI Agent" (ID: 1119) and "OpenAI Chat Model" (ID: 1153) nodes are correctly configured with your OpenAI credentials.
    • You might need to adjust the prompt within the "AI Agent" to guide it in generating the desired outreach email style and content.
  6. Configure Structured Output Parser:
    • Adjust the "Structured Output Parser" (ID: 1179) to match the expected JSON or structured output format from your AI Agent, ensuring the Gmail node receives the correct to, subject, and body fields.
  7. Configure Gmail Node:
    • Edit the "Gmail" node (ID: 356).
    • Map the To, Subject, and Body fields from the previous "Structured Output Parser" node to the corresponding fields in the Gmail node.
    • Select your configured Gmail credential.
  8. Activate the Workflow: Once all configurations are complete, activate the workflow.
  9. Execute Manually: Click "Execute Workflow" on the "Manual Trigger" node to run the workflow.

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