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Extract Instagram profile data with Apify and store in Google Sheets

Yaron BeenYaron Been
18148 views
2/3/2026
Price UpdateE-commerceWooCommerceHTTP RequestAPI
Official Page

Workflow Overview

This cutting-edge n8n automation is a powerful social media intelligence gathering tool designed to transform Instagram profile research into a seamless, automated process. By intelligently combining web scraping, data formatting, and cloud storage technologies, this workflow:

  1. Discovers Profile Insights:

    • Automatically scrapes Instagram profile data
    • Captures comprehensive profile metrics
    • Extracts critical social media intelligence

  2. Intelligent Data Capture:

    • Retrieves follower counts
    • Collects biographical information
    • Captures profile picture and external links

  3. Seamless Data Logging:

    • Automatically stores data in Google Sheets
    • Creates a living, updateable database
    • Enables easy analysis and tracking

Key Benefits

  • 🤖 Full Automation: Instant profile intelligence
  • 💡 Comprehensive Insights: Detailed social media metrics
  • 📊 Effortless Tracking: Automated data collection
  • 🌐 Multi-Purpose Research: Flexible data gathering

Workflow Architecture

🔹 Stage 1: Trigger & Input

  • Form-Based Trigger: Manual username submission
  • Webhook Support: Flexible data entry methods
  • User-Driven Initiation

🔹 Stage 2: Web Scraping

  • Apify Integration: Robust Instagram data extraction
  • Comprehensive Profile Scanning:
    • Followers count
    • Following count
    • Profile biography
    • Profile picture URL

🔹 Stage 3: Data Formatting

  • Intelligent Data Mapping
  • Standardized Data Structure
  • Preparation for Storage

🔹 Stage 4: Cloud Logging

  • Google Sheets Integration
  • Persistent Data Storage
  • Easy Access and Analysis

Potential Use Cases

  • Influencer Marketing: Talent identification
  • Competitive Intelligence: Audience research
  • Social Media Analysis: Performance tracking
  • Recruitment: Talent scouting
  • Brand Partnerships: Collaboration opportunities

Setup Requirements

  1. Apify Account

    • Instagram scraping actor
    • API token
    • Configured scraping parameters

  2. Google Sheets

    • Connected Google account
    • Prepared tracking spreadsheet
    • Appropriate sharing settings

  3. n8n Installation

    • Cloud or self-hosted instance
    • Workflow configuration
    • API credential management

Future Enhancement Suggestions

  • 🤖 Advanced profile scoring
  • 📊 Engagement rate calculation
  • 🔔 Real-time change alerts
  • 🌐 Multi-platform profile tracking
  • 🧠 AI-powered insights generation

Technical Considerations

  • Implement robust error handling
  • Use exponential backoff for API calls
  • Maintain flexible data extraction strategies
  • Ensure compliance with platform terms of service

Ethical Guidelines

  • Respect user privacy
  • Use data for legitimate research
  • Maintain transparent data collection practices
  • Provide opt-out mechanisms

Connect With Me

Ready to unlock social media insights?

📧 Email: Yaron@nofluff.online

🎥 YouTube: @YaronBeen

💼 LinkedIn: Yaron Been

Transform your social media research with intelligent, automated workflows!

#InstagramDataScraping #SocialMediaIntelligence #InfluencerMarketing #DataAutomation #AIResearch #MarketingTechnology #SocialMediaAnalytics #ProfileIntelligence #WebScraping #MarketingTech

Extract Instagram Profile Data with Apify and Store in Google Sheets

This n8n workflow automates the process of extracting Instagram profile data using the Apify Instagram Profile Scraper and then storing that data in a Google Sheet. It's designed to be triggered manually via an n8n form, allowing users to input the Instagram profile URL they wish to scrape.

What it does

  1. Triggers on Form Submission: The workflow starts when a user submits a form, providing the Instagram profile URL they want to scrape.
  2. Scrapes Instagram Profile Data: It makes an HTTP request to the Apify Instagram Profile Scraper API, passing the provided Instagram URL to initiate the scraping process.
  3. Transforms Data: It processes the data received from Apify, specifically extracting the url and full_name fields from the item array within the Apify response. This ensures only relevant data is prepared for storage.
  4. Stores Data in Google Sheets: Finally, it appends the extracted Instagram profile URL and full name to a specified Google Sheet.

Prerequisites/Requirements

  • n8n Instance: A running n8n instance to import and execute the workflow.
  • Apify Account & API Key: An Apify account with access to the Instagram Profile Scraper and an associated API token.
  • Google Account: A Google account with access to Google Sheets.
  • Google Sheets Credential in n8n: A Google Sheets OAuth2 or Service Account credential configured in your n8n instance.

Setup/Usage

  1. Import the Workflow:
    • Download the provided JSON file.
    • In your n8n instance, go to "Workflows" and click "New".
    • Click the "Import from JSON" button and paste the workflow JSON or upload the file.
  2. Configure Credentials:
    • HTTP Request (Apify):
      • Edit the "HTTP Request" node.
      • In the URL field, replace YOUR_APIFY_API_TOKEN with your actual Apify API token.
      • Ensure the instagramUrls parameter in the JSON body is correctly mapped to the input from the "On form submission" node (e.g., {{ $('On form submission').item.json.instagramUrl }}).
    • Google Sheets:
      • Edit the "Google Sheets" node.
      • Select or create a Google Sheets credential. If creating a new one, follow the n8n documentation for Google Sheets OAuth2 or Service Account setup.
      • Specify the "Spreadsheet ID" and "Sheet Name" where you want to store the Instagram profile data.
      • Ensure the "Values" are correctly mapped to the output of the "Edit Fields" node (e.g., {{ $json.url }}, {{ $json.full_name }}).
  3. Activate the Workflow:
    • Click the "Activate" toggle in the top right corner of the workflow editor to enable the workflow.
  4. Use the Form Trigger:
    • The "On form submission" node will generate a unique URL. You can access this URL to manually trigger the workflow by submitting an Instagram profile URL.
    • Share this form URL with anyone who needs to trigger the scraping process.

Once configured and activated, submitting an Instagram profile URL via the n8n form will automatically scrape its data using Apify and add the extracted URL and full name to your designated Google Sheet.

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