Send multiple emails in Gmail directly via Google Sheets
Send multiple emails in Gmail directly via Google Sheets [Video for workflow process](https://www.canva.com/design/DAF8VnLBBQA/BKog1CSHs7goAYse3mEzQ/watch?utmcontent=DAF8VnLBBQA&utmcampaign=designshare&utmmedium=link&utm_source=editor ) In today's fast-paced digital world, businesses are constantly seeking ways to streamline their processes and enhance customer engagement. One powerful tool that facilitates these goals is n8n, an automation platform that allows users to create workflows to automate tasks and workflows. Benefits of the Workflow: Efficiency: By automating the process of sending emails to customers based on data from Google Sheets, this n8n workflow significantly reduces manual effort and saves time. Accuracy: The workflow ensures that emails are sent to the right recipients at the right time by filtering items based on specific conditions and the current date. Personalization: Personalized emails can be sent to customers based on the information provided in the Google Sheet, resulting in enhanced customer engagement. Real-time Updates: The workflow updates the Google Sheet with the status of the sent emails, providing real-time insights into the communication process. Consistency: Through automation, this workflow helps maintain consistency in communication with customers, ensuring a seamless experience. Workflow Overview: The workflow begins with the "Google Sheets Trigger" node, which monitors a specified Google Sheet for new row additions. Upon detection of a new row, the workflow progresses to the "Filter Status (Waiting for sending)" node, where items are filtered based on specific conditions. Subsequently, the workflow moves to the "Filter Items by Current Date" node, which filters items based on the current date. Items matching the current date are then processed further. The filtered items are then forwarded to the "Gmail" node, where personalized emails are composed and sent to recipients based on the Google Sheet data. Finally, the workflow updates the Google Sheet using the "Google Sheets" node with the status of the sent emails and other relevant information. Copy this template to get started : Google Sheets Workflow Nodes Documentation: Schedule Trigger Filter Items by Current Date Gmail Google Sheets Filter Status (Waiting for sending) Set data Merge feild Conclusion: In conclusion, this n8n workflow presents a powerful solution for automating email communication processes based on Google Sheets data. By leveraging automation, businesses can enhance their operational efficiency, accuracy, and customer engagement. The seamless integration of nodes in this workflow streamlines the communication process and ensures timely and personalized interactions with customers. As businesses continue to prioritize efficiency and customer satisfaction, n8n workflows offer a versatile and effective means to achieve these objectives.
By AlQaisiCreate, update and send a message to a channel in Microsoft Teams
Companion workflow for Microsoft Teams node docs
By amudhanAutomated LinkedIn lead generation, scoring & communication with AI-Agent
⚠️ DISCLAIMER: This workflow uses the AnySite LinkedIn community node, which is only available on self-hosted n8n instances. It will not work on n8n.cloud. Overview This workflow automates the entire LinkedIn lead generation process from finding prospects that match your Ideal Customer Profile (ICP) to sending personalized messages. It uses AI to analyze lead data, score potential clients, and prioritize your outreach efforts. Key Features AI-Driven Lead Generation: Convert ICP descriptions into LinkedIn search parameters Comprehensive Data Enrichment: Analyze company websites, LinkedIn posts, and news Intelligent Lead Scoring: Prioritize leads based on AI analysis of intent signals Automated Outreach: Connect with prospects and send personalized messages Requirements Self-hosted n8n instance with the AnySite LinkedIn community node installed OpenAI API access (for GPT-4o) Google Sheets access AnySite API key (available at anysite.io) LinkedIn account Setup Instructions Install Required Nodes Ensure the AnySite LinkedIn community node is installed on your n8n instance Command: npm install n8n-nodes-hdw (or use this instruction) Configure Credentials OpenAI: Add your OpenAI API key Google Sheets: Set up Google account access AnySite LinkedIn: Configure your API key from AnySite.io Set Up Google Sheet Create a new Google Sheet with the following columns (or copy template): Name, URN, URL, Headline, Location, Current company, Industry, etc. The workflow will populate these columns automatically Customize Your ICP Use chat to provide the AI Agent with your Ideal Customer Profile Example: "Target marketing directors at SaaS companies with 50-200 employees" Adjust Scoring Criteria Modify the lead scoring prompt in the "Company Score Analysis" node to match your specific product/service Tune the evaluation criteria based on your unique business needs Configure Message Templates Update the AnySite LinkedIn Send Message node with your custom message How It Works ICP Translation: AI converts your ICP description into LinkedIn search parameters Lead Discovery: Workflow searches LinkedIn using these parameters Data Collection: Results are saved to Google Sheets Enrichment: System collects additional data about each lead: Company website analysis Lead's LinkedIn posts Company's LinkedIn posts Recent company news Intent Analysis: AI analyzes all data to identify buying signals Lead Scoring: Leads are scored on a 1-10 scale based on likelihood of interest Connection Requests: Top-scoring leads receive connection requests Follow-Up: When connections are accepted, automated messages are sent Customization Search Parameters: Adjust the AI Agent prompt to refine your target audience Scoring Criteria: Modify scoring prompts to highlight indicators relevant to your product Message Content: Update message templates for personalized outreach Schedule: Configure when connection requests and messages are sent Rate Limits & Best Practices LinkedIn has connection request limits (approximately 100-200 per week) The workflow includes safeguards to avoid exceeding these limits Consider spacing your outreach for better response rates Note: Always use automation tools responsibly and in accordance with LinkedIn's terms of service.
By AndreySplit in batches node currentRunIndex example
This workflow demonstrates how to use currentRunIndex to get the running index. Function node: This node generates mock data for the workflow. Replace it with the node whose data you want to split into batches. SplitInBatches node: This node splits the data with the batch size equal to 1. Based on your use-case, set the value of the Batch Size. IF node: This node checks the running index. If the running index equals 5 the node returns true and breaks the loop. The node uses the expression {{$node["SplitInBatches"].context["currentRunIndex"];}}, which returns the running index. Set node: This node prints a message Loop Ended. Based on your use-case, connect the false output of the IF node to the input of the node you want to execute if the condition is false.
By Harshil AgrawalExtract and upload files from zip archives to Google Drive
Extract and Upload Files from Zip to Google Drive How it works This workflow automatically extracts all files from an uploaded zip archive and uploads each file individually to Google Drive. Flow: User submits a zip file via form Zip file is temporarily saved to disk (workaround for compression node limitation) Zip file is read back and decompressed Split Out node separates each file into individual items Each file is uploaded to Google Drive with its original filename Key features: Handles zip files with any number of files dynamically Preserves original filenames from inside the zip No hardcoded file counts - works with 1 or 100 files Set up steps Connect Google Drive: Add your Google Drive OAuth2 credentials to the "Upload to Google Drive" node Select destination folder: In the Google Drive node, choose which folder to upload files to (default is root) Update temp path (optional): Change the temporary file path in "Read/Write Files from Disk" node if needed (default: c:/temp_n8n.zip) Requirements Google Drive account and OAuth2 credentials Write access to local filesystem for temporary zip storage Tags automation, file processing, google drive, zip extraction, file upload
By David SodenBulk verify WhatsApp numbers using Rapiwa API and Google Sheets
WhatsApp Bulk Number Verification in Google Sheets Using Unofficial Rapiwa API Who’s it for This workflow is for marketers, small business owners, freelancers, and support teams who want to automate WhatsApp messaging using a Google Sheet without the official WhatsApp Business API. It’s suitable when you need a budget-friendly, easy-to-maintain solution that uses your personal or business WhatsApp number via an unofficial API service such as Rapiwa. How it works / What it does The workflow looks for rows in a Google Sheet where the Status column is pending. It cleans each phone number (removes non-digits). It verifies the number with the Rapiwa verify endpoint (/api/verify-whatsapp). If the number is verified: The workflow can send a message (optional). It updates the sheet: Verification = verified, Status = sent (or leaves Status for the send node to update). If the number is not verified: It skips sending. It updates the sheet: Verification = unverified, Status = not sent. The workflow processes rows in batches and inserts short delays between items to avoid rate limits. The whole process runs on a schedule (configurable). Key features Scheduled automatic checks (configurable interval; recommended 5–10 minutes). Cleans phone numbers to a proper format before verification. Verifies WhatsApp registration using Rapiwa. Batch processing with limits to control workload (recommended max per run configurable). Short delay between items to reduce throttling and temporary blocks. Automatic sheet updates for auditability (verified/unverified, sent/not sent). Defaults recommended in this workflow Trigger interval: every 5–10 minutes (adjustable). Max items per run: configurable (example: 200 max per cycle). Delay between items: 2–5 seconds (example uses 3 seconds). How to set up Duplicate the sample Google Sheet: ➤ Sample Fill contact rows and set Status = pending. Include columns like WhatsApp No, Name, Message, Verification, Status. In n8n, add and authenticate a Google Sheets node pointed to your sheet. Create an HTTP Bearer credential in n8n and paste your Rapiwa API key. Configure the workflow nodes (Trigger → Google Sheets → Limit/SplitInBatches → Code (clean) → HTTP Request (verify) → If → Update Sheet → Wait). Enable the workflow and monitor first runs with a small test batch. Requirements n8n instance with Google Sheets and HTTP Request nodes enabled. Google Sheets OAuth2 credentials configured in n8n. Rapiwa account and Bearer token (stored in n8n credentials). Google Sheet formatted to match the workflow columns. Why use Rapiwa Cost-effective and developer-friendly REST API for WhatsApp verification and sending. Simple integration via HTTP requests and n8n. Useful when you prefer not to use the official WhatsApp Business API. Note: Rapiwa is an unofficial service — review its terms and risks before production use. How to customize Change schedule frequency in the Trigger node. Adjust maxItems in Limit/SplitInBatches for throughput control. Change the Wait node delay for safer sending. Modify the HTTP Request body to support media or templates if the provider supports it. Add logging or a separate audit sheet to record API responses and errors. Best practices Test with a small batch first. Keep the sheet headers exact and consistent. Store API keys in n8n credentials (do not hardcode). Increase Wait time or reduce batch size if you see rate limits. Keep a log sheet of verified/unverified rows for troubleshooting. Example HTTP verify body (n8n HTTP Request node) json { "number": "{{ $json['WhatsApp No'] }}" } Notes and best practices Test with a small batch before scaling. Store the Rapiwa token in n8n credentials, not in node fields. Increase Wait delay or reduce batch size if you see rate limits or temporary blocks. Keep the sheet headers consistent; the workflow matches columns by name. Log API responses or errors for troubleshooting. --- Optional Add a send-message HTTP Request node after verification to send messages. Append successful and failed rows to separate sheets for easy review. Support & Community Need help setting up or customizing the workflow? Reach out here: WhatsApp: Chat with Support Discord: Join SpaGreen Server Facebook Group: SpaGreen Community Website: SpaGreen Creative Envato: SpaGreen Portfolio
By SpaGreen CreativeDynamically send out-of-office / vacation message using Gmail & Google Calendar
What it Does Automatically checks your Google Calendar to determine if you're officially off work for the rest of today. If so, it auto-sends a personalized out‑of‑office reply via Gmail, telling senders when you’ll be back—based on your next calendar entry within the next 2 weeks. Prerequisites To use this template, you'll need: Gmail credentials (for the trigger and reply nodes) Google Calendar credentials (for both calendar checks) A dedicated work calendar selected in the Calendar nodes Workflow Logic Gmail Trigger Monitors incoming emails every minute Can be filtered (e.g., labels or VIP senders) Calendar Check 1 Inspects if any events remain today Calendar Check 2 If no remaining events, scan the next 14 days for the next event Function Node Formats the return date as Weekday, Month D, YYYY (e.g., “Thursday, July 24, 2025”) Gmail Send Sends a customized out‑of‑office email, using the formatted date Optionally includes n8n attribution (editable) User Setup Instructions Gmail Trigger: Connect your Gmail account and add any desired filters (labels, senders). Google Calendar Nodes: Connect your calendar account and select your “work” calendar in both nodes. Function Node: No changes needed unless you prefer a different date format. Gmail Send Node: Edit the message template and toggle attribution as desired. Customization - Options Edit the final email content and tone in the Send node Adjust calendar lookahead in Calendar Check 2 (default is 14 days) Add Gmail filters to restrict auto-replies (e.g. only specific senders or labels) Why It's Useful Ideal for freelancers, consultants, or remote workers who don’t follow a strict 9–5, yet want automated responses aligned with their actual availability, not a static setting. It’s dynamic, real-time, and easy to tweak. Classification Use Case: Calendar-driven out-of-office automation Recommended audience: Business professionals, freelancers, remote employees
By Rosh RagelTrack coupon points with Google Sheets, Drive Storage, and Gmail weekly summary
Simple Coupon Points Tracker with Google Sheets and Weekly Summary Email Take full control of your expected loyalty points. This workflow helps you log every coupon and the points you should receive, store proof of purchase, and get a weekly summary so you can quickly spot any points that haven’t been credited and follow up with the program if needed. Who’s it for Ideal for frequent coupon users or anyone collecting loyalty points from programs like Payback, Miles & More, or similar reward systems. If you want a centralized, reliable way to track expected points, organize screenshots, and make sure nothing goes missing, this workflow is built for you. How it works Log coupon details and screenshots: Submit your coupon info via an n8n form. Screenshots are automatically saved in a Google Drive folder, and coupon data is appended to a Google Sheet. Weekly points summary: Every week, a scheduled trigger scans your sheet for coupons that are due to have points credited. It generates a clear summary email via Gmail so you can easily see which points are expected and follow up if the program hasn’t credited them. How to set up Google credentials: Configure OAuth2 credentials in n8n for Google Drive, Sheets, and Gmail. Google Drive: Create a folder for storing screenshots and link it in the workflow. Google Sheets: Create a sheet with these columns, or use the Google Sheets Template and then set the sheet ID and name in the workflow nodes. Coupon Name | Account Used to Buy | Program | Points | Bonus Points | Purchase Date | Redeem Delay (days) | Claimable Date | Coupon Screen Email node: Configure Gmail credentials and recipient address for weekly summaries. Form trigger: Open the form URL to submit coupon data from any device. Schedule trigger: Runs weekly to send the summary; timing can be adjusted. Requirements n8n instance with Google OAuth2 credentials for Drive, Sheets, and Gmail Google Drive folder ID for screenshots Google Sheets ID and sheet name for logging points Gmail account for sending summary emails Stay on top of your expected points, ensure no reward slips through the cracks, and keep proof safely stored automatically. Happy tracking!
By Remko Stas