Automate Meeting Notes Summaries with Gemini AI & Slack Notifications

This n8n workflow automates the process of generating summaries from meeting transcripts and notifying a Slack channel. It leverages Google Gemini AI to intelligently process meeting notes, extract key information, and deliver concise summaries.

Description

This workflow simplifies the post-meeting process by automatically transforming raw meeting transcripts into structured, actionable summaries. It's designed to save time, ensure consistent note-taking, and keep relevant teams informed without manual effort.

What it does

1. Triggers on a Schedule: The workflow starts at a predefined interval (e.g., daily, weekly) to check for new meeting notes.
2. Fetches Meeting Transcripts (Placeholder): It includes an HTTP Request node, which is a placeholder for fetching meeting transcripts from an external source (e.g., a meeting platform API, a shared drive). You will need to configure this node to connect to your specific meeting notes source.
3. Prepares Data: It uses a Set node to structure the fetched data and a Date & Time node to format timestamps, ensuring the data is ready for AI processing.
4. Splits Out Items: The Split Out node helps process each meeting transcript individually if multiple transcripts are fetched.
5. Generates AI Summary with Google Gemini:
   • An AI Agent node is used to define the overall AI task.
   • A Google Gemini Chat Model node is configured to use Google's Gemini AI to analyze the meeting transcripts.
   • An AI Transform node applies a specific prompt to the Gemini model to extract key information, action items, and a summary.
6. Formats Summary: A Code node takes the AI-generated output and formats it into a clear, readable summary.
7. Notifies Slack: Finally, the Slack node posts the generated meeting summary to a specified Slack channel, keeping your team updated.

Prerequisites/Requirements

• n8n Instance: A running n8n instance (cloud or self-hosted).
• Google Gemini API Key: Access to Google Gemini AI and an associated API key for the Google Gemini Chat Model node.
• Slack Account: A Slack workspace and a Slack API token or webhook URL for the Slack node to post messages.
• Meeting Notes Source: An API endpoint or method to retrieve meeting transcripts (to be configured in the HTTP Request node).

Setup/Usage

1. Import the Workflow: Download the workflow JSON and import it into your n8n instance.
2. Configure Credentials:
   • Google Gemini: Set up your Google Gemini API key as a credential in n8n and link it to the Google Gemini Chat Model node.
   • Slack: Set up your Slack API token or webhook URL as a credential in n8n and link it to the Slack node.
3. Configure HTTP Request:
   • Edit the HTTP Request node (named "HTTP Request") to connect to your meeting notes source. This will involve specifying the URL, method (GET/POST), headers, and any authentication required to fetch your meeting transcripts.
4. Adjust AI Prompts (Optional):
   • Review the AI Transform node (named "AI Transform"). You might want to modify the prompt to fine-tune how Gemini summarizes your meeting notes (e.g., focus on specific types of action items, desired summary length).
5. Configure Schedule Trigger:
   • Adjust the Schedule Trigger node (named "Schedule Trigger") to define how often you want the workflow to run (e.g., every day at a specific time, every hour).
6. Activate the Workflow: Once all configurations are complete, activate the workflow.