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Analyze trending YouTube videos with Apify, OpenAI, and Google Sheets

LeeWeiLeeWei
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2/3/2026
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⚙️ Trending YouTube Videos Research Workflow:

🧑‍💻 Author: [Leewei]

  • Automates scraping trending videos based on a keyword, filters high-potential ones, analyzes thumbnails and transcripts with AI, generates optimized titles and outlines, and updates a Google Sheet for content ideas.

🚀 Steps to Connect:

  1. Apify API Token

    • Sign up for a free account at Apify and generate your API token.
    • Paste the token into the two HTTP Request nodes (replace <token> in the Authorization header).
    • 💡 This enables scraping YouTube video data and transcripts—setup takes about 5 minutes.

  2. OpenAI API Key

    • Go to OpenAI and generate your API key.
    • Add it to the credentials for the YouTube Title Generator, Analyze Thumbnail, and Outline Generator nodes.
    • 💡 Use models like GPT-4o-mini for thumbnail analysis and title/outline generation.

  3. Google Sheets Credentials

    • Set up OAuth2 credentials in n8n for Google Sheets with access to your Drive.
    • Update the documentId in the Step 1 Results, Find Duplicate Entries, and Update Rows nodes to your own Google Sheet ID (clone the provided sheet if needed).
    • 💡 This stores filtered video data, AI-generated titles, and outlines—expect 10-15 minutes for auth setup.

  4. (Optional) Customize Form Trigger

    • If deploying publicly, no changes needed—the form prompts for "Keyword or Topic" to start the search.
    • Test with a sample keyword like "AI automation" to see results in your sheet.

Analyze Trending YouTube Videos with Apify, OpenAI, and Google Sheets

This n8n workflow automates the process of fetching trending YouTube videos, analyzing their content with OpenAI, and storing the results in a Google Sheet. It simplifies the task of monitoring YouTube trends and gaining insights into video performance and sentiment.

What it does

This workflow performs the following key steps:

  1. Triggers on form submission: The workflow starts when an n8n form is submitted. This likely initiates the process of fetching and analyzing videos.
  2. Fetches Trending YouTube Videos: It uses an HTTP Request node, presumably configured to interact with a service like Apify or directly with the YouTube API, to retrieve a list of trending videos.
  3. Analyzes Video Data with OpenAI: The fetched video data is then passed to an OpenAI node. This node is likely used to perform tasks such as:
    • Summarizing video descriptions.
    • Extracting keywords or topics.
    • Analyzing sentiment of titles or descriptions.
    • Generating insights based on video content.
  4. Conditional Processing: An "If" node is used to introduce conditional logic, allowing the workflow to branch based on certain criteria (e.g., if the OpenAI analysis yields specific results, or if certain video properties are met).
  5. Merges Data: A "Merge" node is included, suggesting that data from different branches or processing stages might be combined before the final output.
  6. Stores Results in Google Sheets: Finally, the processed and analyzed video data is written to a Google Sheet, providing a structured and accessible record of trending videos and their insights.

Prerequisites/Requirements

To use this workflow, you will need:

  • n8n Instance: A running n8n instance (cloud or self-hosted).
  • n8n Form Trigger: The n8n Form Trigger node is used to initiate the workflow.
  • HTTP Request Node: Configured to interact with a video data source (e.g., Apify for YouTube scraping, or direct YouTube API access). This may require an API key for the respective service.
  • OpenAI API Key: For the OpenAI node to analyze video content.
  • Google Account: With access to Google Sheets for storing the results.
  • Google Sheets Credential: Configured in n8n to allow the workflow to write data to your Google Sheet.

Setup/Usage

  1. Import the Workflow: Download the provided JSON and import it into your n8n instance.
  2. Configure Credentials:
    • Set up your Google Sheets credential in n8n.
    • Set up your OpenAI API Key credential in n8n.
  3. Configure HTTP Request Node:
    • Update the "HTTP Request" node with the correct URL and parameters for fetching trending YouTube videos from your chosen data source (e.g., Apify or YouTube API). Include any necessary API keys or authentication headers.
  4. Configure OpenAI Node:
    • Review and adjust the prompts or settings in the "OpenAI" node to perform the desired analysis (e.g., summarization, sentiment analysis, keyword extraction).
  5. Configure Google Sheets Node:
    • Specify the Spreadsheet ID and Sheet Name where you want to store the analyzed data.
    • Map the data fields from the previous nodes to the columns in your Google Sheet.
  6. Configure If Node (Optional):
    • Adjust the conditions in the "If" node if you want to filter or branch the workflow based on specific criteria from the video data or OpenAI analysis.
  7. Activate the Workflow: Once configured, activate the workflow.
  8. Trigger the Workflow: Submit the n8n form associated with the "On form submission" trigger node to initiate the process.

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