Search Outlook emails with natural language queries using GPT-4o
This workflow allows you to search your Outlook mailbox with natural language. You type what you’re looking for (e.g., “invoice from last week”), and the workflow:
- Uses OpenAI to generate a search query.
- Searches Outlook emails and ranks them by relevance.
- Outputs results in a simple table with score + link to each email.
👉 The number of results can be changed (default: 5).
⚙️ Setup Instructions
1️⃣ Set Up OpenAI Connection
- Go to OpenAI Platform
- Navigate to OpenAI Billing
- Add funds to your billing account
- Copy your API key into the OpenAI credentials in n8n
2️⃣ Set Up Outlook Connection
- In n8n → Credentials → New → Microsoft Outlook OAuth2 API
- Log in with your Outlook account & approve access
- Attach this credential to the Search Outlook node in the workflow
- (Optional) Change the
limitparameter in the node if you want more/less than 5 results
📬 Contact Information
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Search Outlook Emails with Natural Language Queries Using GPT-4o
This n8n workflow allows you to search your Microsoft Outlook emails using natural language queries, powered by an AI Agent (GPT-4o). It simplifies finding specific emails by understanding your conversational requests and translating them into actionable search parameters.
What it does
This workflow automates the following steps:
- Listens for a chat message: It acts as a conversational interface, waiting for a user's natural language query.
- Initializes an AI Agent: Sets up an AI agent (using GPT-4o) with a simple memory to understand the context of the conversation.
- Defines a structured output for the AI: Instructs the AI to extract specific search parameters (like sender, subject, body keywords, date range) from the natural language query.
- Searches Microsoft Outlook: Uses the extracted parameters to perform a targeted search within your Outlook emails.
- Aggregates search results: Collects all found emails into a single output.
- Merges results: (Though not explicitly connected in the provided JSON, a Merge node is present, implying a potential for combining results from multiple sources or refining the output.)
Prerequisites/Requirements
To use this workflow, you will need:
- n8n instance: A running n8n instance.
- Microsoft Outlook Account: Configured as a credential in n8n.
- OpenAI API Key: To use the GPT-4o chat model, configured as a credential in n8n.
Setup/Usage
- Import the workflow: Download the provided JSON and import it into your n8n instance.
- Configure Credentials:
- Set up your Microsoft Outlook credential.
- Set up your OpenAI API Key credential.
- Activate the workflow: Once credentials are set, activate the workflow.
- Send a chat message: Use the "When chat message received" trigger to initiate a query. For example, send a message like:
- "Find emails from John Doe about project updates last week."
- "Show me emails with 'invoice' in the subject from January 2023."
- "What emails did I get from Sarah Miller today?"
The AI Agent will interpret your query, search Outlook, and return the relevant email results.
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