Daily import validated contacts from NocoDB to Brevo

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2/3/2026

Calendly Customer Interview Automation Webhooks CRM

Overview

Automate your daily contact imports from NocoDB to Brevo.The workflow updates the record status in NocoDB at each step.

For every email campaign, it’s essential to keep your Brevo contact list updated so you can send personalized and targeted emails. This flow automates that process.

✅ Tasks

⏰ Runs automatically every day 🗂 Fetches only new/unimported records from NocoDB 🔍 Checks for missing required fields 🚫 Filters out disposable/temporary emails 📬 Creates contacts in Brevo 📝 Updates NocoDB status after each step

🛠 How to Use

1️⃣ Set your schedule

The Schedule Trigger node runs the flow daily adjust to your preferred time.

2️⃣ Prepare your table in NocoDB

Your NocoDB table should contain at least:

id
first_name
last_name
email
status (default: 0-not-imported)

3️⃣ Configure your credentials

Connect your NocoDB API Token in the NocoDB nodes.
Connect your Brevo API Key in the Brevo node.

4️⃣ Map your fields

In the Brevo: Create Contact node, make sure first name, last name, and email match your NocoDB column names.

📌 Notes

🛡 Make sure your NocoDB project/table IDs match the ones in this template.

🚀 This workflow processes contacts one-by-one to avoid heavy API calls and rate limit issues with Brevo.

✅ status values:

0-not-imported → new record 1-empty-fields → missing required fields 2-disposal-email → disposable email detected 3-contact-created → successfully created in Brevo

Daily Import Validated Contacts from NocoDB to Brevo

This n8n workflow automates the daily synchronization of validated contact records from a NocoDB base to Brevo (formerly Sendinblue). It ensures that only contacts marked as "validated" are added or updated in your Brevo contact list, streamlining your marketing and communication efforts.

What it does

Triggers Daily: The workflow is scheduled to run automatically once every day.
Fetches Contacts from NocoDB: It connects to your NocoDB instance and retrieves all records from a specified table.
Filters Validated Contacts: It then processes these records, applying a condition to identify only those contacts that are marked as "validated".
Loops Through Validated Contacts: For each validated contact found, the workflow processes them individually.
Adds/Updates Contacts in Brevo: It sends the validated contact information to Brevo, creating a new contact or updating an existing one if the email address already exists.

Prerequisites/Requirements

n8n Instance: A running n8n instance.
NocoDB Account: Access to a NocoDB base with a table containing contact information.
Brevo Account: An active Brevo account with API access.
NocoDB Credentials: Configured NocoDB credentials in n8n.
Brevo Credentials: Configured Brevo (Sendinblue) credentials in n8n.

Setup/Usage

Import the Workflow:
- Download the provided JSON file for this workflow.
- In your n8n instance, go to "Workflows" and click "New".
- Click the "Import" button (up arrow icon) and select the downloaded JSON file.
Configure Credentials:
- Locate the "NocoDB" node and configure its credentials to connect to your NocoDB instance. Make sure to specify the correct base and table.
- Locate the "Brevo" node and configure its credentials to connect to your Brevo account.
Customize NocoDB Table and Validation Logic:
- In the "NocoDB" node, ensure the correct "Table" is selected.
- In the "If" node, review and adjust the condition to match how you mark contacts as "validated" in your NocoDB table (e.g., {{ $json.is_validated === true }}).
Customize Brevo Contact Fields:
- In the "Brevo" node, map the fields from your NocoDB output to the corresponding contact attributes in Brevo (e.g., email, first name, last name).
Activate the Workflow:
- Once configured, activate the workflow by toggling the "Active" switch in the top right corner of the workflow editor. The workflow will then run daily according to its schedule.

This workflow provides a robust solution for keeping your Brevo contact lists updated with validated contacts from your NocoDB database.

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