Daily meeting summaries with Google Calendar & Gemini for Slack-Discord-WhatsApp
This workflow automatically summarizes your team's daily meetings from multiple Google Calendars daily at 9AM and sends the digest to your preferred communication channels. It uses AI to identify and format meeting details, making it easy to see your schedule at a glance.
Good to Know
- Multi-Calendar Support: This workflow is designed to pull events from any number of Google Calendars you've connected, providing a single, consolidated summary.
- AI-Powered Summaries: The AI Agent, powered by Google Gemini, is instructed to format the output with key details like title, time, duration, and a link to join the meeting. This saves you from sifting through calendar invites.
How It Works
- A Schedule Trigger starts the workflow at a set time each day e.g at 9 AM (or any other time you choose).
- An AI Agent with access to the Google Calendar tool is prompted to fetch today's events from all connected calendars.
- The Google Calendar nodes retrieve all meetings for the current day.
- The AI Agent processes this information and generates a clean, structured summary.
- Finally, the formatted summary is sent to your team's chosen communication platforms: Slack, Discord, and WhatsApp.
How to Use
- Set the Schedule: Adjust the Schedule Trigger to run at a time that works best for your team—for example, every morning before the workday begins.
- Connect Your Accounts: Add your Google Calendar credentials to connect all the calendars you want to monitor.
- Choose Your Channels: Connect the appropriate Slack, Discord, and/or WhatsApp nodes and configure them to send the message to your desired channels or groups.
Requirements
- Google Gemini account: A Google Gemini account is needed for the AI Agent and Chat Model to function.
- Google Calendar account(s): You'll need to connect the Google Calendar accounts you wish to pull data from.
- Communication platform account(s): Credentials for the communication apps you want to use (Slack, Discord, WhatsApp).
Customizing This Workflow
- Modify the Trigger: You can change the Schedule Trigger to a different interval or even trigger the workflow manually with a webhook.
- Adjust the AI Prompt: Fine-tune the AI Agent's prompt to change the summary format, include more details, or even ask it to highlight the most important meetings of the day.
- Add More Platforms: Easily add more communication nodes to send the daily summary to other platforms like Microsoft Teams, email, or even a custom CRM.
Daily Meeting Summaries with Google Calendar & Gemini for Slack/Discord/WhatsApp
This n8n workflow automates the generation and distribution of daily meeting summaries. It leverages Google Calendar to fetch meeting details and Google Gemini's AI capabilities to create concise summaries, which are then posted to your preferred communication channel (Slack, Discord, or WhatsApp).
What it does
- Schedules Daily Execution: The workflow is triggered once every weekday morning (Monday to Friday) at a specified time.
- Fetches Google Calendar Events: It retrieves all events from your Google Calendar for the current day.
- Generates AI Summaries: For each meeting, it uses the Google Gemini Chat Model to generate a concise summary based on the meeting title and description.
- Distributes Summaries: The generated summaries are then posted to your chosen communication platform:
- Slack: Posts the summary to a specified Slack channel.
- Discord: Sends the summary as a message to a Discord channel.
- WhatsApp Business Cloud: Sends the summary as a template message via WhatsApp.
Prerequisites/Requirements
- n8n Instance: A running n8n instance.
- Google Calendar Account: Authenticated Google Calendar credentials in n8n.
- Google Gemini API Key: Access to the Google Gemini API, configured as a credential in n8n.
- Communication Platform Account:
- Slack: A Slack workspace and a Slack API token configured in n8n.
- Discord: A Discord bot token and channel ID, configured as credentials in n8n.
- WhatsApp Business Cloud: A WhatsApp Business Account and a configured credential in n8n.
Setup/Usage
- Import the Workflow: Import the provided JSON into your n8n instance.
- Configure Credentials:
- Google Calendar: Set up your Google Calendar OAuth2 credentials.
- Google Gemini Chat Model: Configure your Google Gemini API key.
- Communication Platform: Choose your desired output node (Slack, Discord, or WhatsApp Business Cloud) and configure its respective credentials. Disable or remove the other output nodes.
- Customize Schedule Trigger: Adjust the "Schedule Trigger" node to your preferred execution time and days.
- Configure Google Calendar Node:
- Specify the calendar you want to fetch events from.
- Adjust the time range if needed (the default is usually for the current day).
- Customize AI Agent: You may want to refine the prompt in the "AI Agent" node to get summaries exactly how you like them.
- Configure Output Node:
- Slack: Specify the target channel where summaries should be posted.
- Discord: Enter the Discord channel ID.
- WhatsApp Business Cloud: Configure the recipient phone number and the message template.
- Activate the Workflow: Save and activate the workflow.
This workflow will now automatically fetch your daily meetings, summarize them using AI, and send them to your chosen communication platform, helping you stay informed and prepared.
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