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Track Shopify orders in Google Sheets and send Discord notifications

moosamoosa
711 views
2/3/2026
Google SheetsGoogle DriveAutomationData ExtractionUtilities
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This workflow tracks new Shopify orders in real-time and logs them to a Google Sheet, while also sending a structured order summary to a Discord channel. Perfect for keeping your team and records updated without checking your Shopify admin manually.

✅ Features:

  • Trigger: Listens to orders/create event via the Shopify Trigger node
  • Authentication: Uses Shopify Access Token, generated via a custom/private Shopify app
  • Google Sheets Logging: Automatically appends order details to a sheet with the following columns:
    • Order Number
    • Customer Email
    • Customer Name
    • City
    • Country
    • Order Total
    • Currency
    • Subtotal
    • Tax
    • Financial Status
    • Payment Gateway
    • Order Date
    • Line Item Titles
    • Line Item Prices
    • Order Link
  • Discord Alerts: Sends a clean and formatted summary to your Discord server
  • Line Item Extraction: Breaks down item titles and prices into readable format using code
  • Multi-currency Compatible: Displays currency type dynamically (not hardcoded)

🧩 Nodes Used:

  • Shopify Trigger (Access Token)
  • Code — extract line_item_titles and line_item_prices
  • Google Sheets — Append row
  • Code (JavaScript) — Format Discord message
  • Discord — Send message

📒 Sticky Notes:

  • 🛠️ Use your own Google Sheet link and Discord webhook
  • 🔄 You can duplicate and adapt this for orders/updated or refunds/create events
  • 🔐 No hardcoded API keys — credentials managed via UI

🖼️ Sample Outputs

📄 Google Sheet Entry

| Order Number | Customer Email | Customer Name | City | Country | Order Total | Currency | Subtotal | Tax | Financial Status | Payment Gateway | Order Date | Line Item Titles | Line Item Prices | Order Link | |--------------|------------------|----------------|-----------|----------|--------------|----------|----------|--------|-------------------|------------------|------------------------------|----------------------------------------------------------------------------------------------------|----------------------------------|------------| | 1003 | abc123@gmail.com | test name | test city | Pakistan | 2522.77 | PKR | 2174.8 | 347.97 | paid | bogus | 2025-07-31T13:45:35-04:00 | Selling Plans Ski Wax, The Complete Snowboard, The Complete Snowboard, The Collection Snowboard: Liquid | 24.95, 699.95, 699.95, 749.95 | View Order |

💬 Discord Message Preview

image.png

> Tested with Shopify's "Bogus" gateway — works without real card info in a development store.

Track Shopify Orders in Google Sheets and Send Discord Notifications

This n8n workflow automates the process of tracking new Shopify orders by logging them into a Google Sheet and sending a notification to a Discord channel. It ensures that your team is always up-to-date with new sales and provides a centralized record for order management.

What it does

This workflow performs the following actions:

  1. Listens for New Shopify Orders: It acts as a webhook listener, waiting for new order events from your Shopify store.
  2. Extracts Order Details: Upon receiving a new order, it extracts key information such as the order ID, customer details, total price, and items purchased.
  3. Formats Data for Google Sheets: It processes the extracted data into a structured format suitable for a Google Sheet row.
  4. Appends to Google Sheet: It adds the formatted order details as a new row in a specified Google Sheet.
  5. Sends Discord Notification: It constructs a message with essential order information and posts it to a designated Discord channel.

Prerequisites/Requirements

To use this workflow, you will need:

  • n8n Account: An active n8n instance (cloud or self-hosted).
  • Shopify Account: A Shopify store with webhook access.
  • Google Account: Access to Google Sheets to create and manage your order tracking spreadsheet.
  • Discord Account: A Discord server and channel where notifications will be sent, along with a webhook URL for that channel.

Setup/Usage

  1. Import the Workflow:
    • Download the provided JSON file for this workflow.
    • In your n8n instance, click "New" in the workflows section.
    • Click the "Import from JSON" button and paste the workflow JSON or upload the file.
  2. Configure Credentials:
    • Shopify Trigger:
      • Click on the "Shopify Trigger" node.
      • Add or select your Shopify API credentials. You'll need your Shopify store URL and an API key/password or access token.
      • After configuring, n8n will provide a Webhook URL. Copy this URL.
      • In your Shopify admin, go to Settings > Notifications > Webhooks.
      • Click "Create webhook" and select "Order creation" as the event.
      • Paste the n8n Webhook URL into the URL field.
      • Set the format to JSON and save the webhook.
    • Google Sheets Node:
      • Click on the "Google Sheets" node.
      • Add or select your Google Sheets API credentials (OAuth2 is recommended).
      • Specify the "Spreadsheet ID" and "Sheet Name" where you want to log the orders. Ensure the sheet has appropriate headers (e.g., Order ID, Customer Name, Total Price, Items).
    • Discord Node:
      • Click on the "Discord" node.
      • Add or select your Discord API credentials. This typically involves providing a Webhook URL from your Discord channel.
      • To get a Discord Webhook URL: In Discord, go to your server settings, then "Integrations," then "Webhooks." Create a new webhook for the desired channel and copy its URL.
  3. Activate the Workflow:
    • Once all credentials are set and configurations are complete, click the "Activate" toggle in the top right corner of the n8n workflow editor to start listening for new Shopify orders.

Now, whenever a new order is created in your Shopify store, n8n will automatically add it to your Google Sheet and send a notification to your Discord channel.

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