Auto File Organizer for Google Drive: Sort PDFs, Images & Documents by Type

This n8n workflow provides a framework for automatically organizing files in Google Drive. It helps categorize and manage your documents, images, and other file types by setting up conditional logic to route files to appropriate folders.

What it does

This workflow is designed to be a starting point for a Google Drive file organization system. While the provided JSON defines the structure, the specific logic for file type detection and folder movement needs to be configured within the "If" nodes and "Google Drive" nodes.

1. Manual Trigger: The workflow is initiated manually, allowing you to run it on demand.
2. Loop Over Items: It includes a "Loop Over Items" node, suggesting it's intended to process multiple files or items in batches. This would typically follow a node that lists files from Google Drive.
3. Conditional Logic (If): An "If" node is present, enabling you to define conditions to differentiate between various file types (e.g., PDFs, images, documents).
4. Google Drive Operations: A "Google Drive" node is included, which would be used to perform actions like moving files to specific folders based on the conditions defined in the "If" node.
5. Sticky Note: A "Sticky Note" is included for documentation or reminders within the workflow.

Prerequisites/Requirements

• n8n Instance: A running n8n instance (self-hosted or cloud).
• Google Account: A Google account with access to Google Drive.
• Google Drive Credentials: OAuth2 credentials configured in n8n for Google Drive.

Setup/Usage

1. Import the Workflow:
   • In your n8n instance, go to "Workflows".
   • Click "New" -> "Import from JSON".
   • Paste the provided JSON into the import dialog.
2. Configure Google Drive Credentials:
   • Locate the "Google Drive" node.
   • Click on the "Credential" field and select an existing Google Drive OAuth2 credential or create a new one. Follow the n8n documentation for setting up Google Drive OAuth2 credentials if needed.
3. Expand the Workflow Logic:
   • List Files: Before the "Loop Over Items" node, add a "Google Drive" node configured to "List" files from a specific folder you want to organize.
   • Define Conditions: In the "If" node, configure conditions to check for file types. For example:
     • To identify PDFs: {{ $json.mimeType === 'application/pdf' }}
     • To identify images: {{ $json.mimeType.startsWith('image/') }}
     • To identify documents (e.g., Word): {{ $json.mimeType === 'application/vnd.openxmlformats-officedocument.wordprocessingml.document' }}
   • Move Files: Connect the "True" and "False" outputs of the "If" node to additional "Google Drive" nodes. Configure these nodes to "Move" the files to specific destination folders (e.g., "PDFs", "Images", "Documents").
   • Create Folders: Ensure the destination folders exist in your Google Drive, or add "Google Drive" nodes to create them if they don't.
4. Activate the Workflow:
   • Once configured, activate the workflow by toggling the "Active" switch in the top right corner.
5. Execute:
   • Click "Execute Workflow" on the "Manual Trigger" node to run the workflow.

This workflow provides a flexible foundation. You can extend it with more "If" nodes for additional file types, integrate with other services, or schedule it to run automatically using a "Cron" trigger instead of the "Manual Trigger".