Sync QuickBooks chart of accounts to Google BigQuery

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2/3/2026

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Sync QuickBooks Chart of Accounts to Google BigQuery

Keep a historical, structured copy of your QuickBooks Chart of Accounts in BigQuery. This n8n workflow runs weekly, syncing new or updated accounts for better reporting and long-term tracking.

Who Is This For?

Data Analysts & BI Developers Build a robust financial model and analyze changes over time.
Financial Analysts & Accountants Track structural changes in your Chart of Accounts historically.
Business Owners Maintain a permanent archive of your financial structure for future reference.

What the Workflow Does

Extract Every Monday, fetch accounts created or updated in the past 7 days from QuickBooks.
Transform Clean the API response, manage currencies, create stable IDs, and format the data.
Format Convert cleaned data into an SQL insert-ready structure.
Load Insert or update account records into BigQuery.

Setup Steps

1. Prepare BigQuery

Create a table (e.g., quickbooks.accounts) with columns matching the final SQL insert step.

2. Add Credentials

Connect QuickBooks Online and BigQuery credentials in n8n.

3. Configure the HTTP Node

Open 1. Get Updated Accounts from QuickBooks.
Replace the Company ID {COMPANY_ID} with your real Company ID.
- Press Ctrl + Alt + ? in QuickBooks to find it.

4. Configure the BigQuery Node

Open 4. Load Accounts to BigQuery.
Select the correct project.
Make sure your dataset and table name are correctly referenced in the SQL.

5. Activate

Save and activate the workflow. It will now run every week.

Requirements

QuickBooks Online account
QuickBooks Company ID
Google Cloud project with BigQuery and a matching table

Customization Options

Change Sync Frequency Adjust the schedule node to run daily, weekly, etc.
Initial Backfill Temporarily update the API query to select * from Account for a full pull.
Add Fields Modify 2. Structure Account Data to include or transform fields as needed.

Sync QuickBooks Chart of Accounts to Google BigQuery

This n8n workflow automates the process of fetching your Chart of Accounts from QuickBooks and storing it in a Google BigQuery dataset. It runs on a schedule, ensuring your BigQuery data is regularly updated with the latest financial accounts.

What it does

Triggers on a schedule: The workflow is set to run periodically (e.g., daily, hourly) to keep the data fresh.
Fetches QuickBooks Chart of Accounts: It makes an HTTP request to the QuickBooks API to retrieve all Chart of Accounts.
Transforms data: A Code node processes the raw data from QuickBooks, likely formatting it for easier ingestion into BigQuery.
Inserts into Google BigQuery: The processed Chart of Accounts data is then inserted into a specified table in your Google BigQuery project.

Prerequisites/Requirements

n8n Instance: A running n8n instance.
QuickBooks Account: Access to a QuickBooks account with API credentials (e.g., OAuth 2.0 or Client ID/Secret for HTTP Request authentication).
Google Cloud Project: A Google Cloud project with BigQuery enabled.
Google BigQuery Credentials: A Google BigQuery credential configured in n8n (typically a Service Account key or OAuth 2.0).
BigQuery Dataset and Table: A pre-existing BigQuery dataset and table where the Chart of Accounts data will be stored. The table schema should match the data structure output by the "Code" node.

Setup/Usage

Import the workflow: Download the JSON provided and import it into your n8n instance.
Configure QuickBooks HTTP Request:
- Open the "HTTP Request" node.
- Set up your QuickBooks API endpoint and authentication details. This typically involves using an n8n credential for QuickBooks or manually configuring OAuth 2.0 headers/parameters.
- Ensure the request method and URL are correct for fetching Chart of Accounts (e.g., GET to /v3/company/<companyId>/query?query=select * from Account).
Configure Google BigQuery:
- Open the "Google BigQuery" node.
- Select your Google BigQuery credential.
- Specify the Project ID, Dataset ID, and Table ID where the Chart of Accounts data should be inserted.
- Ensure the "Operation" is set to "Insert All".
Configure Code Node (if necessary):
- The "Code" node is designed to transform the data from QuickBooks. Review its JavaScript code to ensure it correctly maps QuickBooks fields to your desired BigQuery table schema. Adjust it if your QuickBooks data structure or BigQuery schema differs.
Configure Schedule Trigger:
- Open the "Schedule Trigger" node.
- Set your desired interval for the workflow to run (e.g., every day, every hour).
Activate the workflow: Save and activate the workflow. It will now run automatically at the configured schedule, syncing your QuickBooks Chart of Accounts to Google BigQuery.

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