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Personalized thank-you emails with website scraping, GPT-4o, and Gmail

Abdul MirAbdul Mir
840 views
2/3/2026
AI VisionMulti-ModalGenerative AIImage AnalysisGoogle Gemini
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Overview

Impress your leads with ultra-personalized “thank you” emails that look hand-written — sent automatically seconds after they submit your intake form.

This workflow instantly scrapes the prospect's website, extracts meaningful copy, and uses AI to write a custom thank-you message referencing something specific from their site. It gives the impression you immediately reviewed their business and crafted a thoughtful reply — without lifting a finger.

Who’s it for

  • Agencies and consultants using intake forms
  • Freelancers booking discovery calls
  • B2B businesses that want high-touch first impressions
  • Sales teams automating initial follow-ups

How it works

  • Triggered when a form (e.g. Tally, Typeform) is submitted
  • Scrapes the website URL provided in the form
  • Converts HTML to Markdown and extracts plain copy
  • Uses AI to write a personalized thank-you message referencing the site
  • Waits briefly to simulate real typing delay
  • Sends the message via Gmail (or any email provider)

Example use case

> Prospect submits a form with their website: coolstartup.ai
>
> 30 seconds later, they receive:
>
> “Thanks for reaching out! I just checked out Cool Startup’s homepage — love the clean UX and mission around AI for teams. Looking forward to diving into how we might collaborate!”

How to set up

  1. Connect your form tool (e.g. Tally or Typeform)
  2. Connect Gmail or another email provider
  3. Customize the AI prompt to match your tone
  4. Set the wait time (e.g. 30 seconds) for a realistic delay
  5. Update your website scraping logic if needed

Requirements

  • Form tool with webhook support
  • OpenAI (or other LLM) credentials
  • Email sending integration (Gmail, Mailgun, Postmark, etc.)

How to customize

  • Edit the email tone (casual, formal, funny, etc.)
  • Add CRM integration to log form submission and response
  • Trigger additional workflows like lead scoring or Slack alerts
  • Add fallback logic if the website doesn’t scrape cleanly

Personalized Thank You Emails with Website Scraping, GPT-4o, and Gmail

This n8n workflow automates the process of sending personalized thank-you emails to new Typeform respondents. It leverages AI to analyze a user's website, extract key information, and then generate a tailored thank-you message before sending it via Gmail.

What it does

This workflow streamlines the post-submission process for Typeform, ensuring each respondent receives a unique and thoughtful thank-you email.

  1. Triggers on Typeform Submission: The workflow starts whenever a new submission is received via a configured Typeform.
  2. Scrapes Website Content: It uses an HTTP Request node to visit the website URL provided in the Typeform submission and retrieve its content.
  3. Analyzes Website with OpenAI (GPT-4o): The scraped website content is then sent to OpenAI (using the GPT-4o model) to extract key information and generate a personalized thank-you message draft.
  4. Waits for Review (Human-in-the-Loop): A "Wait" node pauses the workflow, allowing for manual review and approval of the generated email content. This is a crucial human-in-the-loop step.
  5. Sends Personalized Email via Gmail: Once approved, the workflow sends the personalized thank-you email to the respondent using Gmail.
  6. Generates Markdown Output (for debugging/logging): A Markdown node processes the generated email content, likely for logging or debugging purposes to easily view the output.
  7. Adds Sticky Notes for Context: Sticky notes are used throughout the workflow to provide context and instructions for specific nodes.

Prerequisites/Requirements

To use this workflow, you will need:

  • n8n Instance: A running n8n instance.
  • Typeform Account: A Typeform account with a form configured to trigger this workflow.
  • OpenAI API Key: An OpenAI API key with access to the GPT-4o model.
  • Gmail Account: A Gmail account configured as an n8n credential to send emails.

Setup/Usage

  1. Import the Workflow:
    • Download the provided JSON file.
    • In your n8n instance, click on "Workflows" in the left sidebar.
    • Click "New" -> "Import from JSON" and upload the downloaded file.
  2. Configure Credentials:
    • Typeform Trigger: Configure the Typeform Trigger node with your Typeform credentials and select the form you want to monitor.
    • OpenAI Node: Set up your OpenAI credential with your API key.
    • Gmail Node: Configure your Gmail credential, typically using OAuth2, to allow n8n to send emails on your behalf.
  3. Activate the Workflow: Once all credentials are set and the Typeform trigger is configured, activate the workflow by toggling the "Active" switch in the top right corner of the workflow editor.

The workflow will now automatically trigger for every new submission to your specified Typeform, generating and sending personalized thank-you emails after a brief review period.

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