Automate service booking & payment with WhatsApp and Xendit
⚠️ Disclaimer: This workflow utilizes community nodes that needs self hosted version
Code for UI Form is accessible here
The bykhaisa workflow streamlines makeup service bookings by capturing customer details via webhook, calculating pricing including add-ons and payment types, generating payment invoices with Xendit, and sending personalized WhatsApp booking confirmations.
This powerful combination of n8n, GoWhatsApp API, and Xendit reduces manual work and accelerates payment collection, saving you valuable time and boosting client satisfaction.
💡 Why Use bykhaisa?
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Save Time: Automate booking and payment processes to eliminate hours spent on manual data entry
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Simplify Payments: Generate invoices instantly with Xendit, making it easier for clients to pay securely and promptly
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Enhance Communication: Send automated WhatsApp messages that keep customers informed and engaged without lifting a finger
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Stand Out: Offer a modern, seamless booking experience that elevates your makeup business above competitors still stuck in the stone age
⚡ Perfect For
- Makeup Artists & Studios: Who want a hassle-free booking and payment system
- Beauty Salons: Seeking smooth client communication and invoicing automation
- Freelancers: Looking to appear professional with automated workflows and instant payment requests
- General Business with booking system: to make a seamless booking process
🔧 How It Works
- ⏱ Trigger: Customer sends booking details via Form (a POST request to the webhook)
- 📎 Process: Extract and format booking data, calculate prices with add-ons and urgent fees, and create a unique booking ID
- 🤖 Smart Logic: Calculate whether payment is a Down Payment (DP) or full amount, set invoice expiry, and generate Xendit invoices automatically
- 💌 Output: WhatsApp notification with booking details and payment link sent to customer, complete with friendly typing delays for that human touch
- 🗂 Storage: Booking data enriched with pricing and payment state, ready for follow-up or record-keeping
🔐 Quick Setup
- Import JSON file to your n8n instances
- Add credentials: Xendit API key, GoWhatsApp API credentials
- Customize: Adjust pricing logic, add-on fees, and payment types as needed
- Update: Replace webhook URLs and redirect URLs for payment success/failure pages
- Test: Run the workflow with sample booking data to verify end-to-end automation
🧩 Requirements
- Active n8n instances
- Xendit account & API credentials for invoice generation
- GoWhatsApp API setup for WhatsApp messaging
- Optional: Custom domain for webhook endpoint
🛠️ Level Up Ideas
- Add calendar integration to automatically block booked slots
- Integrate Google Sheets or Airtable for backup and reporting
- Set up payment reminders and follow-ups via WhatsApp automatically
🧠 Nodes Used
- Webhook - Receives booking requests
- Set (Process Booking) - Data transformation and formatting
- Code (Calculate Price) - Custom pricing logic with add-ons
- HTTP Request (Generate Invoice) - Xendit invoice creation
- Respond to Webhook - Send response back to client
- GoWhatsApp - WhatsApp messaging functionality
📋 Workflow Categories
- Category: E-commerce, Bussiness
- Tags: automation, booking, invoicing, payments, whatsapp, makeup
Made by: khaisa Studio
Need custom work? Contact Me
n8n Workflow: Basic Webhook Listener with Data Transformation
This n8n workflow demonstrates a fundamental pattern for receiving data via a webhook, performing a simple data transformation, and then responding to the webhook. It's a foundational setup that can be extended for various integration scenarios.
What it does
This workflow performs the following steps:
- Listens for a Webhook: It acts as an HTTP endpoint, waiting to receive incoming data from any external service that sends a POST or GET request.
- Edits Fields (Set): After receiving the data, it processes the incoming JSON payload. While the current JSON doesn't specify any field modifications, this node is typically used to add, remove, or modify properties of the incoming data.
- Executes Custom Code: It includes a "Code" node, which allows for custom JavaScript logic to be applied to the data. This is where more complex transformations, validations, or calculations can be implemented.
- Waits for a Duration: The workflow introduces a pause using the "Wait" node. This can be useful for rate limiting, allowing external systems to catch up, or simulating a delay for testing purposes.
- Responds to Webhook: Finally, it sends a response back to the service that triggered the webhook, effectively completing the request-response cycle.
Prerequisites/Requirements
- n8n Instance: A running instance of n8n (self-hosted or cloud).
- Webhook Triggering Service: An external service or application capable of sending HTTP requests to a specified URL.
Setup/Usage
- Import the Workflow:
- Copy the provided JSON code.
- In your n8n instance, click "New" in the workflows section.
- Click the "Import from JSON" button and paste the workflow JSON.
- Click "Import".
- Activate the Webhook:
- Locate the "Webhook" node (Node ID:
47). - Click on it to open its settings.
- The "Webhook URL" will be displayed. Copy this URL. This is the endpoint your external service will call.
- Ensure the workflow is "Active" (toggle switch in the top right of the workflow editor).
- Locate the "Webhook" node (Node ID:
- Configure "Edit Fields" (Set) Node (Optional):
- Click on the "Edit Fields" node (Node ID:
38). - By default, it does nothing. You can add properties to set, rename, or remove fields from the incoming data.
- Click on the "Edit Fields" node (Node ID:
- Configure "Code" Node (Optional):
- Click on the "Code" node (Node ID:
834). - Add your custom JavaScript logic within this node to manipulate the data as needed. The output of this node will be passed to the next node.
- Click on the "Code" node (Node ID:
- Configure "Wait" Node (Optional):
- Click on the "Wait" node (Node ID:
514). - Adjust the "Mode" and "Value" to set the desired delay (e.g., wait for 5 seconds).
- Click on the "Wait" node (Node ID:
- Configure "Respond to Webhook" Node (Optional):
- Click on the "Respond to Webhook" node (Node ID:
535). - You can customize the "Response Mode" (e.g., JSON, HTML, Binary) and the "Response Data" that will be sent back to the triggering service.
- Click on the "Respond to Webhook" node (Node ID:
- Test the Workflow:
- Send an HTTP request (e.g., using Postman, curl, or your application) to the "Webhook URL" you copied in step 2.
- Observe the execution in n8n to ensure data flows as expected.
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