n8n Personal Assistant Workflow

This n8n workflow acts as a personal assistant, automating the processing of incoming emails and routing them to the appropriate channels or actions. It's designed to help you manage your inbox more efficiently by categorizing emails and responding or escalating them as needed.

What it does

This workflow simplifies email management by:

1. Triggering on New Emails: It continuously checks an IMAP inbox for new emails.
2. Processing Email Content: It can read and process the content of incoming emails, potentially extracting information.
3. Conditional Routing: It uses a Switch node to evaluate email characteristics (e.g., subject, sender, content) and direct them down different paths.
4. Sending Emails: It can send automated email responses or forward emails based on the routing logic.
5. Notifying Slack: It can post messages to a Slack channel for escalation, alerts, or human review.
6. Handling Spreadsheet Data: It has the capability to work with spreadsheet files, suggesting it might process data from email attachments or generate reports.
7. Merging Data: It includes a Merge node, indicating it can combine data from different branches of the workflow.

Prerequisites/Requirements

To use this workflow, you will need:

• IMAP Email Account: Credentials for an IMAP email account that the workflow will monitor.
• SMTP Email Account: Credentials for an SMTP server to send outgoing emails.
• Slack Account: A Slack workspace and an API token to post messages to channels.

Setup/Usage

1. Import the workflow: Download the provided JSON and import it into your n8n instance.
2. Configure Credentials: Set up the necessary credentials for your IMAP, SMTP, and Slack accounts within n8n.
3. Customize Nodes:
   • Email Trigger (IMAP): Configure which email account to monitor and any specific filters (e.g., specific folders, keywords).
   • Switch: Define the conditions for routing emails. This is where you'll implement your logic for categorizing emails (e.g., if subject contains "urgent", go to Slack; if from "newsletter", archive).
   • Send Email: Customize the recipient, subject, and body for any automated email responses.
   • Slack: Configure the Slack channel and message content for notifications.
   • Function, Read Binary File, Spreadsheet File, Merge: These nodes are present in the workflow but not connected in the provided JSON. You will need to connect and configure them based on your specific needs for processing email content, attachments, or data.
4. Activate the Workflow: Once configured, activate the workflow in n8n to start monitoring your emails.