Store Gmail email details in MySQL database
This workflow processes emails received in Gmail and saves detailed information about each email to a MySQL database.
Before using, you need to have:
- Gmail credentials
- MySQL database credentials
- A table in your database with the following columns:
- messageId (Gmail message ID)
- threadId
- snippet
- sender_name (nullable)
- sender_email
- recipient_name (nullable)
- recipient_email
- subject (nullable)
How it works:
- The Gmail Trigger listens for new emails (checked every minute).
- A Code Node extracts the following fields from each email:
- Sender's name and email
- Recipient's name and email
- The MySQL Node inserts the extracted data into your database.
- If an entry with the same sender email already exists, it updates the record with the new details.
How to use:
- Make sure your database table has all required columns listed above.
- Select the appropriate table and configure the matching column (e.g., id) to avoid duplicates.
Customizing this Workflow:
- You can further modify the workflow to store attachments, timestamps, labels, or any other Gmail metadata as needed.
n8n Workflow: Store Gmail Email Details in MySQL Database
This n8n workflow automates the process of extracting details from new emails received in Gmail and storing them in a MySQL database. It's designed to help you keep a structured record of important email information for analysis, reporting, or integration with other systems.
What it does
This workflow performs the following key steps:
- Triggers on New Gmail Emails: It continuously monitors your specified Gmail account for new incoming emails.
- Extracts Email Data: When a new email arrives, it extracts relevant details such as sender, subject, body, and timestamp.
- Transforms Data: A
Codenode is used to process and format the extracted email data into a structure suitable for database insertion. - Inserts into MySQL: The processed email details are then inserted as a new record into a configured MySQL database table.
Prerequisites/Requirements
To use this workflow, you will need:
- n8n Instance: A running instance of n8n.
- Gmail Account: A Gmail account configured as a credential in n8n, with access granted for n8n to read emails.
- MySQL Database: Access to a MySQL database, with a table prepared to store email details. You will need to configure a MySQL credential in n8n.
Setup/Usage
- Import the Workflow:
- Download the provided JSON content.
- In your n8n instance, go to "Workflows" and click "New Workflow".
- Click the "Import from JSON" button and paste the workflow JSON.
- Configure Credentials:
- Gmail Trigger: Click on the "Gmail Trigger" node. You will need to select or create a Google OAuth2 credential that has access to your Gmail account.
- MySQL Node: Click on the "MySQL" node. You will need to select or create a MySQL credential with the necessary database connection details (host, port, user, password, database name).
- Prepare MySQL Table:
- Ensure your MySQL database has a table structured to receive email data. A typical table might look like this (adjust column names and types as needed):
CREATE TABLE emails ( id INT AUTO_INCREMENT PRIMARY KEY, sender VARCHAR(255), subject VARCHAR(255), body TEXT, received_at DATETIME ); - In the "MySQL" node, configure the "Table Name" and map the incoming data fields from the "Code" node to your database columns.
- Ensure your MySQL database has a table structured to receive email data. A typical table might look like this (adjust column names and types as needed):
- Customize the Code Node (Optional):
- The "Code" node currently extracts basic email details. You might want to modify the JavaScript code within this node to:
- Extract specific parts of the email body.
- Apply additional filtering or parsing logic.
- Add more data fields to be stored in MySQL.
- The "Code" node currently extracts basic email details. You might want to modify the JavaScript code within this node to:
- Activate the Workflow:
- Once all credentials and configurations are set, click the "Activate" toggle in the top right corner of the n8n editor to start the workflow. It will now automatically process new emails.
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