Automate Job Posting Creation with Forms, Dropbox, and Foxit PDF Generation

This n8n workflow streamlines the process of creating job postings by integrating a web form, Dropbox for file storage, and an external API for PDF generation. It simplifies the entire lifecycle from form submission to the final PDF document.

What it does

This workflow automates the following steps:

1. Listens for Form Submissions: It starts by waiting for a new submission from a custom n8n form. This form is expected to collect all the necessary information for a job posting.
2. Generates PDF via HTTP Request: Upon receiving form data, the workflow makes an HTTP POST request to an external API. This API is responsible for generating a PDF document based on the submitted job posting details.
3. Converts API Response to File: The binary data (the PDF) received from the HTTP request is then converted into a file format that n8n can handle.
4. Extracts File Content: The file content is then extracted, preparing it for storage.
5. Uploads PDF to Dropbox: Finally, the generated PDF job posting is uploaded to a specified folder in Dropbox, making it accessible for further review or distribution.

Prerequisites/Requirements

To use this workflow, you will need:

• n8n Instance: A running n8n instance to host and execute the workflow.
• n8n Form Trigger: The workflow uses an n8n Form Trigger, which you will need to configure with the appropriate fields for your job posting data.
• Dropbox Account: A Dropbox account and an n8n Dropbox credential configured to allow file uploads.
• PDF Generation API: Access to an external API capable of generating PDF documents from input data (e.g., Foxit PDF Generation API or a similar service). You will need the API endpoint and any necessary authentication details.

Setup/Usage

1. Import the Workflow: Download the provided JSON and import it into your n8n instance.
2. Configure Credentials:
   • Dropbox: Set up your Dropbox credential in n8n.
   • HTTP Request: Configure the HTTP Request node (HTTP Request) with the URL of your PDF generation API, the request method (likely POST), and any required headers (e.g., Content-Type, Authorization for API keys). The body of the request should map to the data received from the form.
3. Configure the Form Trigger:
   • Open the On form submission node.
   • Define the fields for your job posting (e.g., jobTitle, jobDescription, requirements, location, salary). Ensure these field names match what your PDF generation API expects.
   • Activate the form to get its public URL.
4. Configure Dropbox Upload:
   • Open the Dropbox node.
   • Select your Dropbox credential.
   • Specify the Folder Path where the generated PDFs should be uploaded (e.g., /Job Postings/).
   • Set the File Name expression to dynamically name the PDF, for example, ={{ $json.jobTitle }}.pdf.
5. Test the Workflow:
   • Save and activate the workflow.
   • Submit data through the n8n form URL you obtained.
   • Check your Dropbox folder for the newly generated PDF job posting.