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From Google Drive to Instagram, TikTok & YouTube with AI descriptions & Airtable tracking

Juan Carlos Cavero GraciaJuan Carlos Cavero Gracia
14590 views
2/3/2026
AWS S3Binary DataWebhookImage ProcessingFile Upload
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Description

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This automation template is designed for content creators, social media managers, and influencers who want to streamline their video publishing workflow. It automatically detects new videos uploaded to a specific Google Drive folder, generates AI-powered descriptions based on video audio content, and simultaneously publishes them across Instagram, TikTok, and YouTube while tracking everything in Airtable.

Note: This workflow uses upload-post.com API (free trial no credit card required) for multi-platform video distribution and requires API tokens for each service. The AI-generated descriptions are created using OpenAI's transcription and chat models to analyze video audio content.

Who Is This For?

  • Content Creators & Influencers: Automatically publish your videos across all major social platforms without manual work.
  • Social Media Managers: Maintain consistent posting schedules across multiple platforms with AI-generated, platform-optimized descriptions.
  • Marketing Teams: Scale video content distribution with automated workflows that include tracking and status monitoring.
  • Video Producers: Focus on creating content while the system handles the tedious task of multi-platform publishing and description generation.

What Problem Does This Workflow Solve?

Publishing the same video content across Instagram, TikTok, and YouTube is time-consuming and repetitive. You need to manually upload each video, write unique descriptions, and track publication status. This workflow addresses these challenges by:

  • Automated Video Distribution: Detects new videos in Google Drive and automatically uploads them to all three platforms simultaneously.
  • AI-Powered Content Generation: Uses OpenAI to transcribe video audio and generate engaging, platform-appropriate descriptions automatically.
  • Centralized Tracking: Maintains detailed records in Airtable including upload status, URLs, and metadata for each platform.
  • Error Monitoring: Provides real-time error notifications via Telegram to ensure you're always aware of any issues.

How It Works

  1. Video Upload Detection: The workflow monitors a specific Google Drive folder for new video uploads using automated triggers.
  2. Content Analysis: Downloads the video, extracts audio, and uses OpenAI to transcribe and generate compelling descriptions.
  3. Airtable Integration: Creates and updates records to track video metadata, descriptions, and publication status.
  4. Multi-Platform Publishing: Simultaneously uploads the video to Instagram, TikTok, and YouTube using the upload-post.com API.
  5. Status Tracking: Updates Airtable records with publication status and platform-specific URLs for each successful upload.

Setup

  1. Google Drive Configuration:
    • Set up the Google Drive trigger to monitor your specific folder
    • Configure OAuth2 credentials for Google Drive access
  2. OpenAI Integration: Add your OpenAI API key to enable audio transcription and description generation
  3. Airtable Setup:
    • Create an Airtable base with fields for Video Name, Description, Platform Status, URLs, and Upload Date
    • Add your Airtable API token and configure base/table IDs in the "Set Variables" node
  4. Upload-Post.com Account:
    • Create an account at upload-post.com to get your API token
    • Configure the token in the HTTP request nodes for each platform
    • Set your user ID in the variables section
  5. Platform Accounts: Ensure your Instagram, TikTok, and YouTube accounts are connected to upload-post.com
  6. Error Notifications: (Optional) Configure Telegram bot credentials for error notifications

Requirements

  • Accounts: Google Drive, OpenAI, Airtable, upload-post.com, Telegram (optional)
  • API Keys & Credentials: Google Drive OAuth2, OpenAI API Key, Airtable API Token, upload-post.com API Token
  • Platform Setup: Instagram, TikTok, and YouTube accounts connected to upload-post.com

Transform your video publishing workflow from hours of manual work to a fully automated system that handles everything from content analysis to multi-platform distribution and tracking.

n8n Workflow: Google Drive to Social Media Publisher with AI Descriptions and Airtable Tracking

This n8n workflow automates the process of publishing new media files from Google Drive to various social media platforms (Instagram, TikTok, YouTube) with AI-generated descriptions, and tracks the publishing status in Airtable. It also includes error handling and notifications via Telegram.

What it does

This workflow streamlines your content publishing pipeline by performing the following steps:

  1. Monitors Google Drive: Listens for new files added to a specified Google Drive folder.
  2. Retrieves File Content: Downloads the newly added file from Google Drive.
  3. Generates AI Description: Sends the file (presumably its metadata or a prompt derived from it) to OpenAI to generate a suitable description for social media.
  4. Prepares for Social Media: Sets up the necessary data, including the AI-generated description, for posting to social media platforms.
  5. Posts to Social Media (Conditional):
    • If the file is an image, it is posted to Instagram.
    • If the file is a video, it is posted to TikTok and YouTube.
  6. Tracks in Airtable: Updates an Airtable base with the publishing status, including the file name, AI description, and links to the social media posts.
  7. Error Handling: If any part of the main workflow fails, an error workflow is triggered to send a notification via Telegram.
  8. File Management: Writes the binary file temporarily and then reads it for processing (this might be for local storage or further manipulation within n8n).

Prerequisites/Requirements

To use this workflow, you will need the following accounts and credentials:

  • Google Drive Account: With a designated folder for new media uploads.
  • OpenAI API Key: For generating AI descriptions.
  • Airtable Account: With a base and table configured to track your posts.
  • Instagram Account: For image posts.
  • TikTok Account: For video posts.
  • YouTube Account: For video posts.
  • Telegram Bot Token and Chat ID: For receiving error notifications.
  • n8n Instance: Running and accessible.

Setup/Usage

  1. Import the Workflow: Download the provided JSON and import it into your n8n instance.
  2. Configure Credentials:
    • Set up your Google Drive credentials.
    • Add your OpenAI API Key credentials.
    • Configure your Airtable credentials, specifying the Base ID and Table Name.
    • Set up your Instagram, TikTok, and YouTube credentials.
    • Configure your Telegram credentials with your Bot Token and Chat ID for error notifications.
  3. Google Drive Trigger: Configure the "Google Drive Trigger" node to monitor the specific folder where you upload your media files.
  4. OpenAI Node: Ensure the OpenAI node is correctly configured to generate descriptions based on your requirements. You might need to adjust the prompt.
  5. Airtable Node: Verify the Airtable node is set up to write to the correct table and fields for tracking.
  6. Social Media Nodes: Configure the Instagram, TikTok, and YouTube nodes with the correct settings for posting (e.g., captions, privacy settings).
  7. Activate the Workflow: Once all credentials and configurations are set, activate the workflow.

Now, whenever a new file is added to your specified Google Drive folder, the workflow will automatically process it, generate an AI description, publish it to the relevant social media platforms, and log the activity in Airtable. If any issues occur, you'll receive a Telegram notification.

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