Interview Scheduling Automation with Google Sheets, Calendar, Gmail & GPT-4o'
SEO-Optimized Description:
Streamline your interview scheduling process with this intelligent n8n automation template powered by Google Calendar, Google Sheets, and GPT-4. This workflow reads candidate information from a spreadsheet, automatically schedules interviews in Google Calendar, and sends personalized interview invitation emails—all without manual input.
What This Template Does:
📋 Monitors a Google Sheet for new candidate entries every minute 🕒 Auto-selects the next available interview slot (Mon/Wed/Fri at 3 PM) 📅 Creates a calendar invite in your Google Calendar ✍️ Uses GPT-4 to generate personalized emails based on candidate data 📧 Sends the email invite with the interview link via Gmail
Built-in logic ensures:
- Candidates never get same-day interviews
- AI-generated emails are concise, polite, and professionally formatted
- Scheduling remains conflict-free and easy to manage
Requirements:
- Google Calendar API credentials
- Google Sheets with candidate info (Name, Email, Background)
- Gmail account with OAuth2
- Azure OpenAI API (GPT-4o recommended)
Perfect For:
Startups, HR teams, and recruiters looking to automate interview scheduling, eliminate back-and-forth emails, and deliver a professional candidate experience—all with zero hassle.
Interview Scheduling Automation with Google Sheets, Calendar, Gmail, and GPT-4o
This n8n workflow automates the process of scheduling interviews, from detecting new interview requests in a Google Sheet to creating calendar events and sending personalized email confirmations. It leverages the power of GPT-4o to intelligently extract information and generate human-like responses, streamlining a typically time-consuming administrative task.
What it does
This workflow simplifies interview scheduling by performing the following steps:
- Monitors Google Sheet: Triggers when a new row is added to a specified Google Sheet, indicating a new interview request.
- Extracts Interview Details with AI: Uses a Basic LLM Chain (powered by Azure OpenAI Chat Model) and a Structured Output Parser to extract key information from the Google Sheet row, such as candidate name, email, desired interview date/time, and other relevant details.
- Creates Google Calendar Event: Schedules an interview event in Google Calendar using the extracted details.
- Sends Confirmation Email: Dispatches a personalized confirmation email to the candidate via Gmail, including all relevant interview details.
Prerequisites/Requirements
To use this workflow, you will need:
- n8n Instance: A running n8n instance.
- Google Account: With access to Google Sheets, Google Calendar, and Gmail.
- Google Sheets Credential: Configured in n8n to allow access to your spreadsheet.
- Google Calendar Credential: Configured in n8n to allow event creation.
- Gmail Credential: Configured in n8n to allow sending emails.
- Azure OpenAI Account:
- Azure OpenAI Chat Model Credential: Configured in n8n for the LLM Chain. This workflow specifically uses the Azure OpenAI Chat Model.
Setup/Usage
- Import the Workflow: Download the workflow JSON and import it into your n8n instance.
- Configure Credentials:
- Set up your Google Sheets Trigger node with the appropriate Google Sheets credential and specify the spreadsheet and sheet name to monitor.
- Configure your Google Calendar node with your Google Calendar credential.
- Configure your Gmail node with your Gmail credential.
- Set up your Azure OpenAI Chat Model node with your Azure OpenAI credential.
- Customize the LLM Chain (Optional but Recommended):
- Review the Code node and the Basic LLM Chain node. You may need to adjust the prompt or the expected output structure in the Structured Output Parser to match the specific format of your Google Sheet input and the information you want to extract.
- Activate the Workflow: Once all credentials are set and configurations are complete, activate the workflow. It will now automatically process new rows added to your specified Google Sheet.
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