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Automatically create Trello cards from Google Forms lead submissions

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2/3/2026
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Transform your lead generation process with this powerful n8n workflow that automatically captures form submissions from Google Forms and creates organized lead cards in Trello.

🎯 Who Is This For? This workflow is perfect for:

  • Sales teams who need to quickly organize and track incoming leads.
  • Marketing professionals running lead generation campaigns
  • Small business owners wanting to streamline their customer acquisition process
  • Consultants and service providers collecting client information through forms
  • Anyone who wants to eliminate manual data entry between forms and project management tools

🛠️ Tools Involved & Prerequisites Required Tools:

  • n8n
  • Google Forms - for lead capture forms
  • Trello - for lead management and organization

Prerequisites:

  • Active Google account with Forms access
  • Trello account with board creation permissions

⚙️ How It Works This workflow automatically transforms Google Form submissions into organized Trello cards for lead management:

  1. Form Trigger: When someone submits your Google Form, the workflow instantly captures all their information
  2. Data Mapping: The system takes the form responses and maps them to the appropriate Trello card fields
  3. Trello Card Creation: Each lead becomes a structured Trello card with the person's name and company as the title, plus all form data organized in custom fields

🚀 Setup Instructions

  1. Import the workflow template into your n8n instance
  2. Access the set up instructions here: https://www.notion.so/Google-Forms-to-Trello-Automation-Setup-Instructions-213718e8c6ba807f9972ff2f81f1057a?source=copy_link

Automatically Create Trello Cards from Google Forms Lead Submissions

This n8n workflow automates the process of creating Trello cards from new lead submissions captured via Google Forms. It streamlines lead management by instantly transferring new form entries into a structured Trello board, allowing teams to track and act on leads efficiently.

What it does

This workflow simplifies lead management by performing the following steps:

  1. Listens for New Form Submissions: It is triggered whenever a new row is added to a specified Google Sheet, which is assumed to be linked to a Google Form for collecting lead submissions.
  2. Transforms Data: It processes the incoming data from the Google Sheet, extracting relevant lead information such as name, email, and company.
  3. Determines Trello Board: It uses a "Switch" node to dynamically determine which Trello board and list the new card should be created in, based on a condition (though the specific condition is not defined in the provided JSON, it's a common use case for the Switch node).
  4. Creates Trello Card: It creates a new Trello card with the extracted lead details, ensuring that all new submissions are immediately visible and actionable within Trello.

Prerequisites/Requirements

To use this workflow, you will need:

  • Google Sheets Account: Configured to receive responses from your Google Form.
  • Trello Account: With at least one board and list where lead cards will be created.
  • n8n Credentials:
    • Google Sheets API credentials (OAuth 2.0 or Service Account)
    • Trello API credentials

Setup/Usage

  1. Import the workflow: Import the provided JSON into your n8n instance.
  2. Configure Google Sheets Trigger:
    • Select your Google Sheets credential.
    • Specify the Spreadsheet ID and Sheet Name where your Google Form responses are collected.
    • Ensure the trigger is set to "On New Row" or "On Update" as appropriate for your use case.
  3. Configure Trello Node:
    • Select your Trello credential.
    • Specify the Board ID and List ID where new lead cards should be created. These might be dynamically set based on the "Switch" node's output.
    • Map the fields from your Google Sheet (e.g., Name, Email, Company) to the respective fields for the Trello card (e.g., Card Name, Description).
  4. Review and Customize "Edit Fields" and "Switch" Nodes:
    • The "Edit Fields" (Set) node is used to transform or rename data fields from Google Sheets into a format suitable for Trello. Adjust these mappings as needed.
    • The "Switch" node provides conditional logic. If you have different types of leads or want to route them to different Trello boards/lists, define the conditions in this node.
    • The "Code" node is present but its specific function is not defined in the JSON. Review and customize it if it's intended for additional data processing or manipulation.
  5. Activate the Workflow: Once configured, activate the workflow to start automatically creating Trello cards from new Google Forms lead submissions.

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