Gmail AI Email Manager
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Email Manager - Intelligent Gmail Classification
This automation flow is designed to automatically monitor incoming Gmail messages, analyze their content and context using AI, and intelligently classify them with appropriate labels for better email organization and prioritization.
⚙️ How It Works (Step-by-Step):
- 📧 Gmail Monitoring (Trigger) Continuously monitors your Gmail inbox:
Polls for new emails every minute
Captures all incoming messages automatically
Triggers workflow for each new email received
- 📖 Email Content Extraction Retrieves complete email details:
Full email body and headers
Sender information and recipient lists
Subject line and metadata
Existing Gmail labels and categories
Email threading information (replies/forwards)
- 🔍 Email History Analysis AI agent checks relationship context:
Searches for previous emails from the same sender
Checks sent folder for prior outbound correspondence
Determines if this is a first-time contact (cold email)
Analyzes conversation thread history
- 🤖 Intelligent Classification Agent Advanced AI categorization using:
Claude Sonnet 4 for sophisticated email analysis
Context-aware classification based on email history
Content analysis for intent and urgency detection
Header analysis for automated vs. human-sent emails
- 🏷️ Smart Label Assignment Automatically applies appropriate Gmail labels:
To Respond: Requires direct action/reply
FYI: For awareness, no action needed
Notification: Service updates, policy changes
Marketing: Promotional content and sales pitches
Meeting Update: Calendar-related communications
Comment: Document/task feedback
- 📋 Structured Processing Ensures consistent labeling:
Uses structured output parsing for reliability
Returns specific Label ID for Gmail integration
Applies label automatically to the email
Maintains classification accuracy
🛠️ Tools Used:
n8n: Workflow automation platform
Gmail API: Email monitoring and label management
Anthropic Claude: Advanced email content analysis
Gmail Tools: Email history checking and search
Structured Output Parser: Consistent AI responses
📦 Key Features:
Real-time email monitoring and classification
Context-aware analysis using email history
Intelligent cold vs. warm email detection
Multiple classification categories for organization
Automatic Gmail label application
Header analysis for automated email detection
Thread-aware conversation tracking
🚀 Ideal Use Cases:
Busy executives managing high email volumes
Sales professionals prioritizing prospect communications
Support teams organizing customer inquiries
Marketing teams filtering promotional content
Anyone wanting automated email organization
Teams needing consistent email prioritization
AI-Powered Gmail Email Manager
This n8n workflow leverages AI to intelligently process and manage incoming Gmail emails. It acts as an automated assistant, triggering on new emails and using a large language model to understand and potentially categorize or respond to them.
What it does
This workflow automates the following steps:
- Monitors Gmail: It continuously listens for new emails arriving in a configured Gmail account.
- Processes with AI: Each new email is fed into an AI Agent, which uses a Langchain Anthropic Chat Model to analyze its content.
- Structures AI Output: The AI Agent's response is then processed by a Structured Output Parser, likely to extract key information or a structured action based on the email's content.
Prerequisites/Requirements
To use this workflow, you will need:
- n8n Instance: A running instance of n8n.
- Gmail Account: A Google account with Gmail enabled, configured as a credential in n8n.
- Anthropic API Key: An API key for Anthropic (e.g., for Claude models), configured as a credential in n8n.
Setup/Usage
- Import the workflow: Download the provided JSON and import it into your n8n instance.
- Configure Gmail Trigger:
- Click on the "Gmail Trigger" node.
- Select or create a new Gmail OAuth2 API credential to connect your Gmail account.
- Ensure the trigger is active to listen for new emails.
- Configure Anthropic Chat Model:
- Click on the "Anthropic Chat Model" node.
- Select or create a new Anthropic API Key credential.
- Choose the desired Anthropic model (e.g., Claude Sonnet, Opus).
- Configure AI Agent and Structured Output Parser: These nodes are pre-configured to work with the chat model. You may need to adjust the "AI Agent" node's prompt or tools, and the "Structured Output Parser" schema, depending on the specific email management tasks you want the AI to perform (e.g., summarizing, categorizing, drafting replies).
- Activate the workflow: Once all credentials are set up and configurations are complete, activate the workflow to start processing your emails.
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