Daily YouTrack In-Progress Tasks Summary to Discord by Assignee

Keep your team in sync with a daily summary of tasks currently In Progress in YouTrack — automatically posted to your Discord channel.

This workflow queries issues, filters them by status, groups them by assignee and priority, and sends a formatted message to Discord. It's perfect for teams that need a lightweight, automated stand-up report.

> 📝 This workflow uses Discord as an example. You can easily replace the messaging integration with Slack, Mattermost, MS Teams, or any other platform that supports incoming webhooks.

Use Case

• Remote development teams using YouTrack + Discord
• Replacing daily stand-up meetings with async updates
• Project managers needing quick visibility into active tasks

Features

• Scheduled daily execution (default: weekdays at 09:00)
• Status filter: only issues marked as In Progress
• Grouping by assignee and priority
• Custom mapping for user mentions (YouTrack → Discord)
• Clean Markdown output for Discord, with direct task links

Setup Instructions

YouTrack Configuration

1. Get a permanent token:

   • Go to your YouTrack profile → Account Security → Authentication
   • Create a new permanent token with "Read Issue" permissions
   • Copy the token value

2. Set the base API URL:

   • Format: https://yourdomain.youtrack.cloud/api/issues
   • Replace yourdomain with your actual YouTrack instance

3. Identify custom field IDs:

   • Method 1: Go to YouTrack → Administration → Custom Fields → find your "Status" field and note its ID
   • Method 2: Use API call GET /api/admin/customFieldSettings/customFields to list all field IDs
   • Method 3: Inspect a task's API response and look for field IDs in the customFields array
   • Example Status field ID: 105-0 or 142-1

Discord Configuration

• Create a webhook URL in your Discord server:
  • Server Settings → Integrations → Webhooks → New Webhook
  • Choose target channel and copy the webhook URL
  • Extract webhook ID from URL (numbers after /webhooks/)

Environment Variables & Placeholders

| Placeholder | Description | |-------------|-------------| | {{API_URL}} | Your YouTrack API base URL | | {{TOKEN}} | YouTrack permanent token | | {{FIELD_ID}} | ID of the "Status" custom field | | {{QUERY_FIELDS}} | Fields to fetch (e.g., summary, id) | | {{PROJECT_LINK}} | Link to your YouTrack project | | {{USER_X}} | YouTrack usernames | | {{DISCORD_ID_X}} | Discord mentions or usernames | | {{NAME_X}} | Display names | | {{WEBHOOK_ID}} | Discord webhook ID | | {{DISCORD_CHANNEL}} | Discord channel name | | {{CREDENTIAL_ID}} | Your credential ID in n8n |

Testing the Workflow

1. Test YouTrack connection:

   • Execute the "HTTP Request YT" node individually
   • Verify that issues are returned from your YouTrack instance
   • Check if the Status field ID is correctly filtering tasks

2. Verify filtering:

   • Run the "Filter fields" node
   • Confirm only "In Progress" tasks pass through

3. Check message formatting:

   • Execute the "Discord message" node
   • Review the generated message content and formatting

4. Test Discord delivery:

   • Run the complete workflow manually
   • Verify the message appears in your Discord channel

5. Schedule verification:

   • Enable the workflow
   • Test weekend skip functionality by temporarily changing dates

Customization Tips

• Language: All labels/messages are in English — customize if needed
• User mapping: Adjust assignee → Discord mention logic in the message builder
• Priorities: Update the priorityMap to reflect your own naming structure
• Schedule: Modify the trigger time in the Schedule Trigger node
• Alternative platforms: Swap out the Discord webhook for another messaging service if preferred