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Convert n8n tags into folders and move workflows

Zacharia KimothoZacharia Kimotho
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2/3/2026
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N8n recently introduced folders and it has been a big improvement on workflow management on top of the tags.

This means the current workflows need to be moved manually to the folders.

The simplest idea to try is to convert the current tags into folders and move all the current workflows within the respective tags into the folders

This assumes the tag name will be used as the folder name.

To Note

For workflows that use more than 1 tag, the workflow will be assigned the last tag that runs as the folder.

How does it work I took the liberty of simplifying the setup of this workflow that will be needed on your part and also be beginner-friendly

  1. Copy and paste this workflow into your n8n canvas. You must have existing workflows and tags before you can run this
  2. Set your n8n login details on the node set Credentials with the n8n URL, username, and password.
  3. Setup your n8n API credentials on the n8n node get workflows
  4. Run the workflow. This opens up a form where you can select the number of tags to move and click on submit
  5. The workflow responds with the successful number of workflows that were imported

Read more about the template

Built by Zacharia Kimotho - Imperol

n8n Workflow: Convert n8n Tags into Folders and Move Workflows

This n8n workflow provides a robust solution for organizing your n8n workflows by converting existing tags into a folder structure and moving relevant workflows into these newly created or existing folders. It's particularly useful for instances where you've heavily relied on tags for organization and now wish to transition to a more structured folder-based system.

What it does

This workflow automates the following steps:

  1. Triggers Manually (or via Form): The workflow is designed to be triggered manually or through an n8n Form, allowing for on-demand execution.
  2. Initial Workflow Listing: It fetches a list of all workflows from your n8n instance.
  3. Extracts Unique Tags: It processes the retrieved workflows to identify all unique tags associated with them.
  4. Filters out System Tags: It removes any internal or system-level tags (e.g., "n8n-workflow-default-tag") that are not intended to be converted into folders.
  5. Creates Folders from Tags: For each unique, non-system tag, the workflow checks if a corresponding folder already exists. If not, it creates a new folder with the tag's name.
  6. Iterates Through Workflows: It then loops through each workflow fetched in the initial step.
  7. Identifies Target Folder: For each workflow, it determines if it has any tags that correspond to the newly created or existing folders.
  8. Moves Workflows: If a workflow has a matching tag, it moves that workflow into the corresponding folder. Workflows with multiple matching tags will be moved into the first matching folder found.
  9. Handles Workflows Without Folder Tags: Workflows that do not have any tags corresponding to the generated folders will remain in their current location (typically the root or their original folder).

Prerequisites/Requirements

To use this workflow, you will need:

  • n8n Instance: An active n8n instance where you want to organize your workflows.
  • n8n API Key: An n8n API key configured with sufficient permissions to list workflows, create folders, and update workflows. This is typically an "Owner" or "Admin" level API key. You will need to set up an n8n credential for the "n8n" node.

Setup/Usage

  1. Import the Workflow: Download the workflow JSON and import it into your n8n instance.
  2. Configure n8n Credentials:
    • Locate the "n8n" node (Node 826).
    • Click on the "Credential" field and select "Create New Credential".
    • Choose "n8n API" as the credential type.
    • Enter your n8n API Key.
    • Ensure your n8n instance URL is correctly configured in the credential if it's not the default.
  3. Review and Customize (Optional):
    • "Edit Fields" (Node 38): This node might be used to define or exclude specific tags. Review its configuration to ensure it aligns with your tagging strategy.
    • "Filter" (Node 844): This node is likely responsible for filtering out system tags. Adjust the conditions if you have custom system tags you wish to exclude.
    • "Code" (Node 834): This node contains custom JavaScript logic for processing tags and determining folder names. If your tagging convention is complex, you might need to adjust the code.
  4. Execute the Workflow:
    • You can trigger the workflow manually by clicking "Execute Workflow" in the n8n UI.
    • Alternatively, if you've configured the "On form submission" (Node 1225) trigger, you can submit the form to initiate the process.

Important Considerations:

  • Backup Your Workflows: Before running this workflow on a production n8n instance, it is highly recommended to back up your workflows. While the workflow is designed to move, not delete, issues can always arise.
  • Tag Naming Conventions: The workflow assumes a direct mapping from tag names to folder names. If your tags contain characters not suitable for folder names, you might need to adjust the "Code" node to sanitize the names.
  • Workflow with Multiple Tags: If a workflow has multiple tags that could resolve to different folders, it will be moved to the first matching folder found. If you have specific priority rules for such cases, you will need to modify the workflow logic.

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