Sync new files from Google Drive with Airtable

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2/3/2026

Typeform Lead Generation Automation Salesforce CRM

This workflow automatically fetches newly uploaded files from a specific folder in Google Drive, shares them via email with specified recipients, and logs the file details (name, ID, created time, modified time) into Airtable for easy tracking. It streamlines the process of file sharing and management while keeping track of important metadata in a central place.

Step-by-Step Instructions

Google Drive Node (Fetch New File)

Action: This node fetches newly uploaded files from the specific folder you’ve mentioned in your Google Drive.

Configuration:

Set the folder ID in the Google Drive node where the files are uploaded.
Use the “New File in Folder” trigger to automatically detect new files added to the folder.

Send Email Node (Share File via Email)

Action: After detecting the new file, this node shares the file via email with the recipient you specify.

Configuration:

Set the recipient's email address.
Include the file URL from the Google Drive node in the email body, allowing easy access to the file.
Add the file name as part of the email subject or body to notify the recipient about the new file.

Airtable Node (Store File Metadata)

Action: This node stores the file’s metadata, such as name, ID, creation time, modification time, and the email address to which it was sent, in your Airtable database.

Configuration:

Set up Airtable with a table.
Map the output from the Google Drive node to store the file metadata, and use the email address from the email node for tracking.

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Sync New Files from Google Drive with Airtable

This n8n workflow automates the process of synchronizing new files added to a specific Google Drive folder with an Airtable base. It ensures that your Airtable record stays up-to-date with your Google Drive content, making it easy to track and manage files.

What it does

Monitors Google Drive: It listens for new files created in a specified Google Drive folder.
Adds to Airtable: When a new file is detected, it creates a new record in a designated Airtable base and table, populating it with details from the Google Drive file.

Prerequisites/Requirements

To use this workflow, you will need:

n8n Account: A running n8n instance (cloud or self-hosted).
Google Drive Account: With a specific folder you want to monitor.
Airtable Account: With a base and table ready to receive file information.

Setup/Usage

Import the workflow:
- Copy the provided JSON code.
- In your n8n instance, go to "Workflows" and click "New".
- Click the three dots menu (...) in the top right and select "Import from JSON".
- Paste the JSON code and click "Import".
Configure Credentials:
- Google Drive Trigger: Click on the "Google Drive Trigger" node.
  - Click "New Credential" for Google Drive.
  - Follow the authentication steps to connect your Google account.
  - Select the specific Google Drive folder you want to monitor for new files.
- Airtable: Click on the "Airtable" node.
  - Click "New Credential" for Airtable.
  - Enter your Airtable API Key (find it in your Airtable account settings).
  - Configure the node to connect to your desired Airtable Base and Table.
  - Map the fields from the Google Drive output (e.g., file name, URL) to the corresponding fields in your Airtable table.
Activate the Workflow:
- Once all credentials and configurations are set, click the "Activate" toggle in the top right of the workflow editor to enable it.

The workflow will now run automatically, triggering every time a new file is added to the specified Google Drive folder and creating a corresponding record in Airtable.

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