Email summary agent
Problem
Teams often struggle with email overload, leading to missed actions and inefficient meeting preparation.
Solution
This workflow automates email management using n8n and AI. It fetches emails, summarizes key points and actions, and sends two concise updates—one in the morning and one at night.
How It Works
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Triggers at 7 AM and 9 PM: Automates the process to summarize emails received during specific time blocks.
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Fetches Emails: Retrieves emails from the last 24 hours or after a specific time.
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Summarizes with AI: Uses OpenAI to process the email content into actionable summaries. Sends Team Updates: Compiles the summaries into a concise, formatted email and sends it to the team.
Expected Results
Significant reduction in missed actions and follow-ups.
Customizations
Adjust timings, filters, and recipients to suit your team’s needs.
2722-email-summary-agent
This n8n workflow acts as an intelligent email summary agent, designed to automatically fetch emails from a specified Gmail account, aggregate their content, and then use OpenAI to generate concise summaries. This helps users quickly grasp the main points of their emails without needing to read each one in detail.
What it does
This workflow automates the following steps:
- Triggers on Schedule: The workflow is initiated on a predefined schedule (e.g., daily, hourly).
- Fetches Emails: It connects to a Gmail account and retrieves recent emails.
- Aggregates Email Content: The content of the fetched emails is collected and combined into a single dataset.
- Generates Summaries with OpenAI: The aggregated email content is sent to OpenAI, which then processes it to generate a concise summary of the emails.
Prerequisites/Requirements
To use this workflow, you will need:
- n8n Instance: A running instance of n8n.
- Gmail Account: Access to a Gmail account for fetching emails.
- OpenAI API Key: An API key for OpenAI to utilize its language model for summarization.
Setup/Usage
- Import the Workflow: Import the provided JSON into your n8n instance.
- Configure Credentials:
- Gmail Node: Set up your Gmail credentials to allow n8n to access your emails.
- OpenAI Node: Configure your OpenAI API key as a credential.
- Configure Schedule Trigger: Adjust the "Schedule Trigger" node to your desired frequency for fetching and summarizing emails (e.g., every hour, once a day).
- Activate the Workflow: Once configured, activate the workflow to start automatically summarizing your emails.
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