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Store form submission in Airtable

WeblineIndiaWeblineIndia
1984 views
2/3/2026
CalendlyAutomationSalesforceSchedulingCRM
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This workflow, developed by our AI developers at WeblineIndia, is designed to automate the process of capturing form submissions and storing them in Airtable. By leveraging automation, it eliminates manual data entry, ensuring a smooth and efficient way to handle form data. The purpose of creating this workflow is to streamline data management, helping businesses save time, reduce errors, and maintain an organized, structured database for easy access and future use.

Steps:

  • Trigger on Form Submission (Form Node)

    • What It Does: Activates the workflow whenever a form is submitted.
    • How to Set It Up: Use the Form Submission Trigger node to detect new form submissions. This ensures the workflow starts automatically when a user fills out the form.

  • Store Data in Airtable (Airtable Node)

    • What It Does: Transfers the form data into an Airtable base.
    • How to Set It Up: Use the Airtable Node to map form fields to corresponding columns in your Airtable table, storing the data accurately.

  • Finalize and Activate

    • What It Does: Completes the setup to automate data storage upon form submission.
    • How to Set It Up: Save and activate the workflow. Once active, it will automatically record all new form submissions in Airtable.

Store Form Submission in Airtable

This n8n workflow automates the process of capturing form submissions and storing them directly into an Airtable base. It provides a simple and efficient way to collect data from users without manual entry.

What it does

This workflow simplifies data collection by performing the following steps:

  1. Listens for Form Submissions: It acts as a webhook endpoint, waiting for data submitted through an n8n-generated form.
  2. Adds Record to Airtable: Upon receiving a form submission, it automatically creates a new record in a specified Airtable base and table, populating the fields with the submitted data.

Prerequisites/Requirements

To use this workflow, you will need:

  • n8n Instance: A running instance of n8n.
  • Airtable Account: An Airtable account with a base and table configured to receive the form data.
  • Airtable Credentials: An API Key or Personal Access Token for Airtable configured as a credential in n8n.

Setup/Usage

  1. Import the Workflow:

    • Download the workflow JSON provided.
    • In your n8n instance, click "New" in the workflows sidebar, then "Import from JSON".
    • Paste the JSON content or upload the file.

  2. Configure the On form submission node:

    • Click on the On form submission node.
    • Define the fields you expect in your form. These fields will correspond to the columns in your Airtable table.
    • Save the node.
    • Activate the workflow to generate the unique form URL. This URL is where you will direct your users to submit data.

  3. Configure the Airtable node:

    • Click on the Airtable node.
    • Select your Airtable Credential from the dropdown. If you haven't set one up, click "Create New" and follow the instructions to add your Airtable API Key or Personal Access Token.
    • Specify the Base ID and Table Name where you want to store the form submissions.
    • In the "Fields" section, map the incoming data from the On form submission node to your Airtable table columns. For example, if your form has a "Name" field, you would map {{ $json.name }} to your Airtable "Name" column.

  4. Activate the Workflow:

    • Once both nodes are configured, click the "Activate" toggle in the top right corner of the n8n editor to enable the workflow.

Now, any data submitted via the n8n form URL will automatically be added as a new record in your specified Airtable table.

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