n8n Workflow: Notify on Telegram for New WooCommerce Orders

This n8n workflow automates the process of sending notifications to a Telegram chat whenever a new order is created in WooCommerce. It includes a conditional check to ensure that only orders with a specific status (e.g., "processing") trigger the notification.

What it does

This workflow streamlines your order notification process by:

1. Listening for New Orders: It acts as a webhook listener, waiting for new order events from your WooCommerce store.
2. Extracting Order Data: It processes the incoming webhook data to extract relevant order details.
3. Filtering by Order Status: It checks if the new order's status is "processing". This ensures you only get notifications for orders that require immediate attention or fulfillment.
4. Formatting Telegram Message: If the order status matches, it constructs a clear and informative message containing key order details (Order ID, Status, Total, Customer Name, Shipping Address, and items ordered).
5. Sending Telegram Notification: It sends the formatted message to a specified Telegram chat.

Prerequisites/Requirements

To use this workflow, you will need:

• n8n Instance: A running n8n instance (cloud or self-hosted).
• WooCommerce Store: A WooCommerce store configured to send webhook notifications for new orders.
• Telegram Account: A Telegram account and a Bot Token for sending messages.
• Telegram Chat ID: The Chat ID of the Telegram group or user where you want to receive notifications.

Setup/Usage

1. Import the Workflow:

   • Download the provided JSON file.
   • In your n8n instance, go to "Workflows" and click "New".
   • Click the three dots menu (⋮) in the top right and select "Import from JSON".
   • Paste the workflow JSON or upload the file.

2. Configure the Webhook Trigger (Node: Webhook):

   • Click on the Webhook node.
   • Copy the "Webhook URL" that n8n generates.
   • In your WooCommerce store, go to WooCommerce > Settings > Advanced > Webhooks.
   • Click "Add webhook".
   • Set the "Topic" to Order created.
   • Paste the copied "Webhook URL" into the "Delivery URL" field.
   • Ensure the "Secret" field is left empty or matches any secret you configure in the n8n webhook node (if used).
   • Save the webhook in WooCommerce.

3. Configure the Code Node (Node: Code):

   • Click on the Code node.
   • This node is responsible for parsing the incoming data and formatting the message. Review the JavaScript code to understand how it extracts information and constructs the Telegram message. You might need to adjust the message content or data extraction logic based on your specific WooCommerce webhook payload and desired message format.

4. Configure the If Node (Node: If):

   • Click on the If node.
   • This node checks the status of the new order.
   • By default, it's likely configured to check item.json.status === 'processing'. Adjust this condition if you want to notify for different or multiple order statuses (e.g., 'pending', 'on-hold', etc.).

5. Configure the Telegram Node (Node: Telegram):

   • Click on the Telegram node.
   • Credentials:
     • Click "Create New" next to "Telegram API".
     • Provide a "Name" for your credential (e.g., "My Telegram Bot").
     • Enter your Telegram Bot Token. You can get a bot token by talking to @BotFather on Telegram.
     • Save the credential.
   • Chat ID:
     • Enter the Chat ID of the Telegram chat (group or user) where you want to send notifications. You can get the Chat ID by forwarding a message from the target chat to @get_id_bot.
   • Message:
     • Ensure the "Message" field is set to use the output from the Code node, typically something like {{ $node["Code"].json["telegramMessage"] }}.

6. Activate the Workflow:

   • Once all configurations are complete, click the "Activate" toggle in the top right corner of the n8n editor to enable the workflow.

Now, whenever a new order is created in your WooCommerce store with the specified status, you will receive a detailed notification in your Telegram chat!