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Automated web scraping: email a CSV, save to Google Sheets & Microsoft Excel

Mihai FarcasMihai Farcas
122765 views
2/3/2026
StorageGoogle DriveAutomationEmailAttachment
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How it works:

  • The workflow starts by sending a request to a website to retrieve its HTML content.
  • It then parses the HTML extracting the relevant information
  • The extracted data is storted and converted into a CSV file.
  • The CSV file is attached to an email and sent to your specified address.
  • The data is simultaneously saved to both Google Sheets and Microsoft Excel for further analysis or use.

Set-up steps:

  1. Change the website to scrape in the "Fetch website content" node
  2. Configure Microsoft Azure credentials with Microsoft Graph permissions (required for the Save to Microsoft Excel 365 node)
  3. Configure Google Cloud credentials with access to Google Drive, Google Sheets and Gmail APIs (the latter is required for the Send CSV via e-mail node).

Automated Web Scraping, Email CSV, and Save to Google Sheets/Microsoft Excel

This n8n workflow automates the process of web scraping data, converting the scraped data into a CSV file, emailing the CSV as an attachment, and saving the data to both Google Sheets and Microsoft Excel. It's ideal for regularly collecting data from websites and distributing it in multiple formats.

What it does

  1. Triggers Manually: The workflow is initiated manually when the 'Execute workflow' button is clicked.
  2. Scrapes Web Data: An HTTP Request node is used to fetch content from a specified URL, acting as a web scraper.
  3. Extracts HTML Content: The HTML node then processes the fetched content to extract relevant data.
  4. Splits Out Items: The extracted data is split into individual items for further processing.
  5. Sorts Data: The data items are sorted based on a defined criterion.
  6. Converts to CSV: The processed data is converted into a CSV file format.
  7. Saves to Google Sheets: The data is appended as new rows to a specified Google Sheet.
  8. Saves to Microsoft Excel: The data is also added to a Microsoft Excel 365 spreadsheet.
  9. Emails CSV Attachment: Finally, the generated CSV file is attached to an email and sent via Gmail.

Prerequisites/Requirements

  • n8n Instance: A running n8n instance.
  • Google Sheets Account: Configured Google Sheets credentials in n8n.
  • Microsoft Excel 365 Account: Configured Microsoft Excel 365 credentials in n8n.
  • Gmail Account: Configured Gmail credentials in n8n.
  • Target Website URL: The URL of the website you intend to scrape.

Setup/Usage

  1. Import the Workflow:
    • Copy the provided JSON code.
    • In your n8n instance, go to "Workflows" and click "New".
    • Click the three dots menu (...) and select "Import from JSON".
    • Paste the JSON code and click "Import".
  2. Configure Credentials:
    • Locate the "Google Sheets", "Microsoft Excel 365", and "Gmail" nodes.
    • Click on each node and configure your respective credentials. If you haven't set them up before, n8n will guide you through the OAuth process.
  3. Configure Web Scraper:
    • Open the "HTTP Request" node and update the URL to the website you wish to scrape.
    • Open the "HTML" node and configure the CSS selectors or other extraction methods to target the specific data you need from the website.
  4. Configure Google Sheets Node:
    • In the "Google Sheets" node, specify the "Spreadsheet ID" and "Sheet Name" where you want to save the data.
  5. Configure Microsoft Excel 365 Node:
    • In the "Microsoft Excel 365" node, specify the "Workbook Name" and "Worksheet Name" where you want to save the data.
  6. Configure Gmail Node:
    • In the "Gmail" node, set the recipient's email address, subject, and body for the email that will contain the CSV attachment.
  7. Activate and Execute:
    • Save the workflow.
    • To run the workflow, click the "Execute Workflow" button on the "When clicking ‘Execute workflow’" node.

This workflow provides a robust solution for automating web data collection and distribution, ensuring your data is readily available in multiple formats and locations.

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