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Streamline data from an n8n form into Google Sheet, Airtable and Email Sending

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2/3/2026
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Streamline data from an n8n form into Google Sheet Airtable and and Email Sending

Video for workflow process

This workflow facilitates efficient data collection and management by leveraging the capabilities of various nodes within the n8n platform. It commences with the n8n Form Trigger node, where users provide their name, location, and email address. Subsequently, the data seamlessly flows through nodes like Google Sheets, Code, Set, Airtable, Gmail, and Gmail1 for processing and storage.

  • n8n Form Trigger: Gathers user input data, including Name, City, and Email.
  • Google Sheets: Manages data operations related to Google Sheets.
  • Code: Executes JavaScript code to manipulate data fields.
  • Set: Formats and sets data values for further processing.
  • Airtable: Facilitates data operations specific to Airtable.
  • Gmail: Sends custom emails to the provided Email address.
  • Gmail: Sends additional emails using different templates.

Each node within the workflow performs specialized tasks such as extracting date and time fields, formatting data, appending it to Google Sheets and Airtable, and sending personalized emails to the submitter. This streamlined process ensures effective handling of collected information and enhances overall data management efficiency.

Workflow Description:

  1. n8n Form Trigger:

    • A trigger node that initiates the workflow upon form submission.
    • Captures essential user details like Name, City, and Email.

  2. Extracting Date and Time Fields from 'submittedAt' Field:

    • Utilizes a code node to extract Date and Time information from the submitted data.

  3. Format the Fields:

    • Standardizes the format of extracted fields (Name, City, Date, Time, Email) for consistency.

  4. Airtable:

    • Creates a new record in Airtable with the formatted data.
    • Includes columns for Name, City, Email, Time, and Date.

  5. Google Sheets:

    • Appends the formatted data to a designated Google Sheet.
    • Includes columns for Name, City, Email, Date, and Time.

  6. Gmail:

    • Sends an email to the provided Email address with a customized message.
    • Subject: "Testing Text Message Delivery"
    • Message: Personalized content with a Name placeholder.

  7. Gmail1:

    • Sends another email using a different template.
    • Subject incorporates the Date field for variation.
    • Message content tailored to the subject line.

Workflow Connections:

  • n8n Form Trigger -> Extracting Date and Time Fields -> Format the Fields -> Google Sheets & Airtable -> Gmail
  • Google Sheets -> Gmail1

This comprehensive workflow efficiently collects user data, processes it to extract Date and Time fields, stores the formatted information in Google Sheets and Airtable, and delivers tailored emails to the recipients.

Copy these templates to get started :

Links to Node Documentation:

  1. n8n Form Trigger Documentation
  2. Code Node Documentation
  3. Set Node Documentation
  4. Airtable Node Documentation
  5. Google Sheets Node Documentation
  6. Gmail Node Documentation

Streamline Data from an n8n Form into Google Sheet, Airtable, and Email Sending

This n8n workflow simplifies and automates the process of capturing data submitted through an n8n form and distributing it to multiple destinations: a Google Sheet, an Airtable base, and an email notification. It ensures that form submissions are efficiently recorded and communicated without manual intervention.

What it does

  1. Listens for Form Submissions: The workflow is triggered whenever a user submits data through a pre-configured n8n form.
  2. Prepares Data: It processes the incoming form data, likely transforming it or selecting specific fields for subsequent actions.
  3. Records in Google Sheets: The submitted data is then appended as a new row to a specified Google Sheet, providing a centralized spreadsheet record.
  4. Adds to Airtable: Simultaneously, the data is added as a new record to an Airtable base, offering a flexible database solution for managing the information.
  5. Sends Email Notification: An email notification containing the submitted form data is sent via Gmail, keeping relevant stakeholders informed of new submissions.

Prerequisites/Requirements

To use this workflow, you will need:

  • n8n Instance: A running n8n instance where you can import and execute the workflow.
  • n8n Form: An n8n Form configured to capture the desired data.
  • Google Account: A Google account with access to Google Sheets. You will need to create a Google Sheets credential in n8n.
  • Airtable Account: An Airtable account with a base and table set up to receive data. You will need to create an Airtable credential in n8n.
  • Gmail Account: A Gmail account for sending email notifications. You will need to create a Gmail credential in n8n.

Setup/Usage

  1. Import the Workflow:
    • Download the provided JSON file.
    • In your n8n instance, go to "Workflows" and click "New".
    • Click the "Import from JSON" button and paste the workflow JSON or upload the file.
  2. Configure Credentials:
    • Locate the "Google Sheets" node and configure your Google Sheets credential.
    • Locate the "Airtable" node and configure your Airtable credential.
    • Locate the "Gmail" node and configure your Gmail credential.
  3. Configure Nodes:
    • On form submission (Form Trigger): Ensure your n8n form is correctly linked and configured to trigger this workflow.
    • Edit Fields (Set): Review and adjust this node if you need to rename, add, or remove fields from the form submission before sending them to Google Sheets, Airtable, or Gmail.
    • Google Sheets: Specify the Spreadsheet ID and Sheet Name where the data should be added.
    • Airtable: Specify the Base ID and Table Name where the data should be added.
    • Gmail: Configure the recipient email address, subject, and body of the email. You can use expressions to include data from the form submission in the email content.
    • Code: This node is currently present but not connected. If you wish to add custom JavaScript logic for data manipulation, connect it and add your code.
    • Sticky Note: This is a documentation node and does not require configuration.
  4. Activate the Workflow: Once all nodes are configured, activate the workflow by toggling the "Active" switch in the top right corner of the workflow editor.

Now, every time your n8n form is submitted, the data will be automatically saved to your Google Sheet and Airtable, and an email notification will be sent.

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