Bulk automated Google Drive files sharing and direct download link generation

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2/3/2026

File Management Slack Google Drive Automation Email

This N8N workflow automates the process of sharing files from Google Drive. It includes OAuth2 authentication, batch processing, public link generation, and access status modification for efficient file handling. Suitable for users seeking to streamline their Google Drive file sharing process. sutiable for bulk actions, tested on 4.2K files folder working like charm.

How It Works

Initialize Workflow: The process begins with a Manual Trigger, allowing the user to start the workflow at their convenience.
Folder ID Specification: A 'Set Folder ID' node where the user can enter the desired Google Drive Folder ID.
List Files from Google Drive: The 'Google Drive' node lists all files within the specified folder using OAuth2 authentication.
Batch Processing: The 'Loop Over Items' node processes the files in batches for efficiency.
Generate Public Links: The 'Generate Download Links' node creates downloadable links for each file.
Change File Access: The 'Change Status' node alters the file status to make them publicly accessible.
Merge and Output: A 'Merge' node consolidates the data, preparing it for further actions or output.

Set Up Steps

Estimated Time: The setup should take approximately 10-15 minutes.
Initial Setup: You'll need to provide OAuth2 credentials for Google Drive and specify a folder ID.
Customization: Adjust the batch size and file access permissions according to your needs.
Detailed Descriptions: For specific configuration details, refer to the sticky notes within the workflow.

Example Item output

{
"link": "https://drive.google.com/u/3/uc?id=1hojqPfXchNTY8YRTNkxSo-8txK9re-V4&export=download&confirm=t&authuser=0",
"name": "firefox_rNjA0ybKu7.png",
"kind": "drive#permission",
"id": "anyoneWithLink",
"type": "anyone",
"role": "reader",
"allowFileDiscovery": false
}

You can store the output data with any data store node you want, for example save them into Excel Sheet or Airtable etc...

Keywords: n8n workflow, Google Drive integration, file sharing automation, batch file processing, public link generation, OAuth2 authentication, workflow automation

Bulk Automated Google Drive Files Sharing and Direct Download Link Generation

This n8n workflow automates the process of generating shareable and direct download links for files stored in Google Drive. It's designed to streamline the sharing of multiple files by processing them in batches and providing the necessary links for each.

What it does

Manual Trigger: Initiates the workflow upon a manual execution, allowing for on-demand processing.
Google Drive File Listing: Connects to Google Drive to list all files within a specified folder.
Loop Over Items: Processes the retrieved Google Drive files in batches, ensuring efficient handling of large numbers of files.
Edit Fields (Set): For each file, it constructs the direct download link using a predefined URL structure and the file's ID.
Code: Executes custom JavaScript code to further refine the generated direct download link, likely to ensure proper formatting or additional parameters.
Merge: Combines the output from the batch processing, aggregating all generated shareable and direct download links.
No Operation, do nothing: A placeholder node, typically used for debugging or as an endpoint when no further action is immediately required.

Prerequisites/Requirements

Google Drive Account: An active Google account with files stored in Google Drive.
Google Drive Credentials: n8n credentials configured to access your Google Drive account.

Setup/Usage

Import the workflow: Download the JSON provided and import it into your n8n instance.
Configure Google Drive Credentials:
- Locate the "Google Drive" node.
- Click on "Credential" and select an existing Google Drive OAuth2 credential or create a new one. Ensure the credential has sufficient permissions to list and access files in your Google Drive.
Specify Google Drive Folder:
- In the "Google Drive" node, configure the operation to "Get All" files.
- You may need to specify the Parent Folder ID if you want to list files from a specific folder.
Review and Customize Code (Optional):
- Examine the "Code" node to understand how the direct download link is constructed.
- Adjust the JavaScript code if your Google Drive direct download link requirements differ (e.g., if you need specific parameters or different URL structures).
Execute the workflow: Click "Execute Workflow" to run the workflow manually. The output will contain the file information along with the generated direct download and shareable links.

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