Create a New Team for a Project in Notion

This n8n workflow automates the process of creating a new team entry in Notion based on incoming data. It includes conditional logic to ensure that a team is only created if a specific condition is met, and it merges data from different paths before creating the Notion item.

What it does

This workflow performs the following steps:

1. Receives a Webhook: It starts by listening for incoming data via a webhook. This data is expected to contain information about a new project or team.
2. Processes Data (Function): The received data is then processed by a Function node. This node likely transforms or extracts specific fields from the incoming payload, preparing it for subsequent steps.
3. Conditional Check (If): An "If" node evaluates a condition based on the processed data. This acts as a gatekeeper, deciding whether the workflow should proceed with creating a new team.
   • True Path: If the condition is met (e.g., a specific project status or flag is true), the workflow proceeds to prepare data for Notion.
   • False Path: If the condition is not met, the workflow takes an alternative path, which in this case, simply merges back into the main flow without creating a Notion item.
4. Prepare Notion Data (Edit Fields): On the "True" path, an "Edit Fields (Set)" node is used to explicitly define and format the data that will be sent to Notion. This ensures that the Notion item is created with the correct properties and values.
5. Merge Paths: A "Merge" node combines the output from both the "True" and "False" branches of the "If" node. This ensures that the workflow can continue regardless of whether the Notion item was created or not.
6. Create Notion Item: Finally, a "Notion" node creates a new item (likely a page or a database entry) in a specified Notion database, using the data prepared in the "Edit Fields" node.

Prerequisites/Requirements

• n8n Instance: A running n8n instance to host and execute the workflow.
• Notion Account: Access to a Notion workspace and an API integration configured with the necessary permissions to create items in your target database.
• Webhook Source: An external system or application configured to send data to the n8n webhook URL when a new project/team is initiated.

Setup/Usage

1. Import the Workflow: Import the provided JSON into your n8n instance.
2. Configure Webhook:
   • Activate the "Webhook" node.
   • Copy the test or production webhook URL. This is the endpoint your external system will send data to.
3. Configure Notion Credentials:
   • In the "Notion" node, select or create a new Notion API credential.
   • Ensure your Notion integration has access to the specific database where you want to create new team entries.
   • Specify the database ID in the Notion node's configuration.
4. Customize Function Node: Review and adjust the JavaScript code in the "Function" node (id: 14) to correctly parse and extract the relevant information from your incoming webhook data.
5. Customize If Node: Adjust the conditions in the "If" node (id: 20) to match the logic for when a new team should be created in Notion.
6. Customize Edit Fields Node: Modify the "Edit Fields (Set)" node (id: 38) to map the extracted data to the correct properties in your Notion database. Ensure the property names match your Notion database schema.
7. Activate the Workflow: Once all configurations are complete, activate the workflow.
8. Trigger the Workflow: Send data from your external system to the webhook URL to test the automation.