Auto-Send Fireflies Meeting Summaries via Email using Gemini 2.5 Pro

This n8n workflow automates the process of extracting key information from Fireflies.ai meeting summary emails and then composing and sending a concise follow-up email using Google Gemini 2.5 Pro. It streamlines post-meeting communication, ensuring important details are shared efficiently.

What it does

1. Triggers on New Gmail Emails: The workflow starts by listening for new emails in your Gmail inbox.
2. Filters for Fireflies Summaries: It specifically looks for emails with the subject line containing "Fireflies.ai Meeting Summary".
3. Extracts Meeting Details: It extracts the full body of the meeting summary email.
4. Generates Concise Summary with Gemini 2.5 Pro: It uses the Google Gemini 2.5 Pro model (via Langchain's Information Extractor and Google Gemini nodes) to process the meeting summary and extract key information in a structured format, likely focusing on action items, decisions, and key discussion points.
5. Formats Output: The extracted information is then formatted into a readable Markdown structure.
6. Composes and Sends Follow-up Email: Finally, it uses the Gmail node to send a new email containing the concise, AI-generated summary to a specified recipient (or recipients), facilitating quick follow-ups.

Prerequisites/Requirements

• n8n Instance: A running n8n instance (cloud or self-hosted).
• Gmail Account: A Gmail account connected to n8n with appropriate credentials for both the Gmail Trigger and Gmail nodes. This typically involves setting up Google OAuth2 credentials.
• Google Gemini API Key: Access to the Google Gemini API (specifically Gemini 2.5 Pro) and a corresponding credential configured in n8n for the Google Gemini node.
• Fireflies.ai Account: An active Fireflies.ai account that is set up to send meeting summaries to your Gmail inbox.

Setup/Usage

1. Import the Workflow:
   • Save the provided JSON content as a .json file.
   • In your n8n instance, go to "Workflows" and click "New".
   • Click the "Import from JSON" button and upload the saved .json file.
2. Configure Credentials:
   • Gmail Trigger & Gmail Node:
     • Click on the Gmail Trigger node and then the Gmail node.
     • Under "Credentials", select an existing Google OAuth2 credential or click "Create New" to set one up. Ensure it has access to read emails and send emails.
   • Google Gemini Node:
     • Click on the Google Gemini node.
     • Under "Credentials", select an existing Google Gemini credential or click "Create New" to set one up using your Gemini API key.
3. Customize the Workflow (Optional but Recommended):
   • Gmail Trigger: You might want to refine the "Query" in the Gmail Trigger node to be more specific, e.g., from:fireflies.ai subject:"Meeting Summary" if not already configured.
   • Edit Fields (Set): Review the Edit Fields node to ensure it's extracting the correct parts of the email body for processing by the AI.
   • Information Extractor: Adjust the "Schema" in the Information Extractor node to define precisely what information you want Gemini to extract from the meeting summary (e.g., actionItems, decisions, attendees, meetingDate, keyTakeaways).
   • Markdown: Customize the Markdown node to format the output summary as desired for your follow-up email.
   • Gmail (Send Email):
     • Configure the "To" address for the follow-up email. You might want to dynamically pull this from the original meeting invite or a predefined list.
     • Adjust the "Subject" of the follow-up email.
     • Review the "Body" of the email to ensure it correctly uses the output from the Markdown node.
4. Activate the Workflow: Once all credentials are set and configurations are done, activate the workflow by toggling the "Active" switch in the top right corner of the n8n editor.

The workflow will now automatically process new Fireflies.ai meeting summary emails and send out concise follow-up emails.