n8n Workflow: Personalized Client Meeting Prep with GPT-4, Google Calendar, Notion, and Places API

This n8n workflow automates the process of preparing for client meetings by leveraging AI to generate personalized insights, enriching meeting details with location information, and consolidating everything into Notion and Slack. It streamlines the research and communication aspects of meeting preparation, ensuring you're always well-informed and ready.

What it does

This workflow simplifies and automates your client meeting preparation by:

1. Triggering on Google Calendar Events: Automatically starts when a new or updated event is detected in your Google Calendar.
2. Filtering for Client Meetings: Checks if the event title contains "client meeting" to ensure only relevant events are processed.
3. Extracting Client Name: Uses a Code node to extract the client's name from the Google Calendar event title.
4. Generating Meeting Prep with OpenAI (GPT-4): Sends the client name to OpenAI to generate personalized meeting preparation notes, potentially including recent news, industry trends, or discussion points relevant to the client.
5. Enriching with Location Data (HTTP Request): If a location is specified in the Google Calendar event, it makes an HTTP request to an external API (likely a Places API, though not explicitly named in the JSON) to fetch additional details about the meeting location.
6. Storing in Notion: Creates a new page or updates an existing one in Notion with the meeting details, AI-generated prep notes, and location information.
7. Notifying on Slack: Posts a summary of the meeting prep, including the AI-generated insights and location details, to a designated Slack channel.

Prerequisites/Requirements

To use this workflow, you will need:

• n8n Instance: A running n8n instance.
• Google Calendar Account: Connected to n8n with appropriate credentials.
• OpenAI API Key: For the OpenAI node (likely using GPT-4 for content generation).
• Notion Integration: A Notion workspace integrated with n8n, including a database or page structure for meeting notes.
• Slack Workspace: A Slack workspace integrated with n8n for notifications.
• External API Key (Optional): If the HTTP Request node is configured for a specific Places API (e.g., Google Places API), you will need an API key for that service.

Setup/Usage

1. Import the Workflow:
   • Copy the provided JSON code.
   • In your n8n instance, click "New" to create a new workflow.
   • Go to the "Workflows" menu, select "Import from JSON", and paste the copied JSON.
2. Configure Credentials:
   • Google Calendar Trigger: Configure your Google Calendar credentials. Select the calendar you want to monitor for client meetings.
   • OpenAI Node: Add your OpenAI API Key credentials.
   • Notion Node: Add your Notion API credentials and specify the database ID or page ID where you want the meeting notes to be stored.
   • Slack Node: Add your Slack API credentials and specify the channel where notifications should be posted.
   • HTTP Request Node: If this node is used for a specific external API, configure any necessary API keys or authentication methods.
3. Review and Customize Nodes:
   • Google Calendar Trigger: Ensure the "Calendar ID" and "Event Type" are set correctly.
   • If Node: Verify the condition {{ $json.title.includes("client meeting") }} to match your naming convention for client meetings.
   • Code Node: Review the JavaScript code to ensure it correctly extracts the client name from your event titles.
   • OpenAI Node: Adjust the prompt to OpenAI to get the desired level of detail and type of information for your meeting prep.
   • HTTP Request Node: If used for a Places API, ensure the URL, headers, and query parameters are correctly configured to fetch location details.
   • Notion Node: Customize the properties and content for the new Notion page/item to match your desired structure.
   • Slack Node: Adjust the message content and channel to fit your notification preferences.
4. Activate the Workflow: Once all configurations are complete, save and activate the workflow. It will now automatically run when new or updated client meeting events occur in your Google Calendar.