Create an Event File and Send it as an Email Attachment

This n8n workflow demonstrates how to generate an iCalendar (.ics) file for an event and then send it as an attachment in an email. This is useful for automating event invitations or reminders that can be easily added to any calendar application.

What it does

This workflow performs the following steps:

1. Starts the workflow: The workflow is initiated manually or by a trigger (not explicitly defined in this simplified JSON, but typically a manual execution or a scheduled trigger).
2. Generates an iCalendar (.ics) file: An iCalendar node is used to create event data, which can then be converted into an .ics file. This node allows you to define event details like title, description, start time, end time, and location.
3. Sends an email with the iCalendar attachment: The generated .ics file is attached to an email and sent to specified recipients.

Prerequisites/Requirements

• n8n Instance: An active n8n instance to run the workflow.
• SMTP Credentials: Configured SMTP credentials in n8n for sending emails.

Setup/Usage

1. Import the workflow: Download the provided JSON and import it into your n8n instance.
2. Configure the iCalendar Node:
   • Click on the "iCalendar" node.
   • Define the event details (e.g., Summary, Description, Start Date & Time, End Date & Time, Location).
3. Configure the Send Email Node:
   • Click on the "Send Email" node.
   • Set the To email address(es).
   • Define the Subject and Body of the email.
   • Ensure the "Attachment" field is correctly configured to use the output of the "iCalendar" node (e.g., ={{ $node["iCalendar"].json["data"] }}).
4. Activate the workflow: Toggle the workflow to "Active" to enable it.
5. Execute the workflow: Run the workflow manually or configure a trigger to execute it automatically.