Apurva Mishra

Automated email management with Gemini AI: Gmail summarizing, labeling and Notion/Sheets logging

AI Email Manager: Auto Summary, Labeling, and CRM Logging via n8n + Gemini Overview This workflow turns your Gmail inbox into a fully autonomous AI Email Agent that reads, summarizes, categorizes, and organizes emails in real-time. Built with n8n, Google Gemini, Notion, and Google Sheets, it’s perfect for founders, freelancers, and agencies who receive a ton of emails daily and want to automate the triage process without losing control. How It Works Gmail Trigger — Detects new incoming emails. Process Email Data — Extracts sender info, subject, and content in a clean structured format. AI Email Analyzer — Uses Gemini AI to summarize the email and decide the most relevant label (e.g., Project Updates, Client Requests, Invoices, etc.). Create Gmail Label (if not exists) — Dynamically creates a new label if the AI recommends one that doesn’t exist. AI Agent + Add Label to Email — Applies the correct Gmail label automatically using the message ID. Logs in Notion & Google Sheets — Every processed email (summary, sender, date, label) is logged for tracking and analytics. Who It’s For Entrepreneurs & Founders — Manage investor, client, and product update emails automatically. Agencies & Teams — Classify and track client emails effortlessly across projects. Freelancers & Consultants — Get AI summaries and organize leads without manually labeling emails. Tech Builders — Anyone building AI automation tools and SaaS products around inbox management.

By Apurva Mishra

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