Muhammad Bello
I’m Muhammad, I focus on solving real business problems, not just systems, because a lot of them struggle with Repetitive manual tasks, Delayed responses, and Onboarding taking too long. My aim is to help them save time and make money.
Templates by Muhammad Bello
Ai-powered email inbox manager with GPT-4, Gmail, and Slack integration
Email Inbox Manager System Categories Email Automation AI-Powered Operations Internal Productivity Tools This workflow builds a fully automated AI-powered email categorization and response assistant. It intelligently processes, categorizes, labels, and drafts replies to incoming Gmail messages in real time using AI with zero manual involvement. Perfect for support, sales, finance, and internal operations. Benefits Automated Email Triage – Every unread email is instantly read, analyzed, and classified AI-Powered Categorization – Uses GPT-4 to understand content and apply correct labels Smart Response Generation – Automatically drafts accurate replies based on category Slack Notifications – Instantly notifies your team about internal or sales-related messages Seamless Gmail Integration – Labels, drafts, and marks emails directly in your inbox Custom Classification Rules – Tailored to internal, support, sales, finance, and promotional needs How It Works Gmail Trigger: Monitors Gmail inbox in real-time for new unread messages Triggers the workflow every minute with no need for manual refresh Smart Classification: Feeds email body to AI-powered Text Classifier Categories include: Internal, Customer Support, Promotions, Admin/Finance, and Sales Opportunity Classification based on sender domain, keywords, and context AI-Based Labeling: Applies appropriate Gmail label based on classification result Helps keep inbox clean, organized, and easily searchable AI Reply Generation: Specialized GPT-4 agents generate replies tailored to each category: Internal: Polished team replies Customer Support: Clear and professional customer responses Promotions: Summarizes and evaluates promotional value Admin/Finance: Extracts invoice/payment information Sales Opportunity: Drafts personalized replies and sales notifications Auto-Drafting + Slack Alerts: Replies are saved as Gmail drafts, ready for review or direct send Sends Slack notifications for Internal or Sales Opportunities Includes subject lines and quick message previews Smart Decision-Making: Promotional emails are evaluated with AI for usefulness Only valuable offers are flagged or responded to Automatically marks emails as read after processing Business Use Cases Customer Support Teams – Automatically categorize and prep replies to client messages Sales Reps – Instantly receive drafted responses to new inquiries Operations Managers – Keep internal comms clear and responsive Finance Departments – Auto-extract and review payment/invoice messages Founders – Never miss an important email while your AI sorts and replies for you Difficulty Level: Intermediate Estimated Build Time: 2–4 hours Monthly Operating Cost: $20–80 (depending on OpenAI usage and Slack volume) Required Setup Gmail Integration Set up Gmail OAuth2 connection Create labels: Internal, Customer Support, Promotions, Admin/Finance, Sales Opportunity OpenAI Integration Connect GPT-4 or GPT-4o account Configure role-based prompts for each email category Output structured response data (subject, body, notification) Slack Integration Set up Slack OAuth2 connection Configure target Slack channel Notify team when important categories are triggered System Architecture The workflow follows a powerful 6-stage automation: Trigger – Poll Gmail for new unread emails Classify – AI categorizes the email into the right bucket Label – Applies Gmail label for search and visibility Generate Reply – GPT-4 crafts draft email reply Draft Email – Saves response in Gmail Notify – Optional Slack message alerts for priority emails Why This System Works Inbox Clarity – Keeps your inbox categorized and organized Human Quality Replies – AI-generated messages sound professional and personalized Time-Saving Automation – Handles support, sales, internal ops, and finance without touching your inbox Multi-Agent Architecture – Each email type is handled by a specialized GPT-4 prompt Real Time Reactions – From email receipt to Slack notification in under a minute
By Muhammad BelloAutomate client onboarding with GPT-4, Google Drive, ClickUp & Slack
Description This automation streamlines client onboarding by instantly processing a submitted form, extracting key details from an uploaded proposal, and using GPT-4 to generate a full onboarding task list. It then sets up the client workspace across Google Drive, ClickUp, and Slack, and sends a personalized welcome email completing in under a minute from submission. Setup Steps Connect your Google Drive, ClickUp, Slack, Gmail, and OpenAI accounts. Customize the form fields and system prompt to match your business. Test the workflow with a sample client submission to confirm all outputs. Estimated Setup Time: \~30–45 minutes for a first-time user familiar with n8n integrations.
By Muhammad BelloAutomate sales call research and follow-ups with GPT-4, Tavily, Google Sheets
Description This n8n template automates prospect research and personalized follow-up writing right after a sales call is booked. It gathers company background, tech stack, and updates; suggests relevant solutions; and then drafts a handcrafted email, subject line, and SMS, all saved back into Google Sheets. --- Benefits Always show up to calls with prepared context. Ensure no follow-up slips through the cracks. Keep all notes, research, and outreach in a single system of record. Scale personalized outreach without losing the human touch. --- Use cases Prep for sales calls with richer prospect context. Save hours writing personal follow-ups. Keep sales records neatly in one shared sheet. --- Requirements Google Sheets with: Meeting Data → prospect info + enrichment fields Success Stories → testimonials (company, industry, results, solution used) Tavily API key OpenAI API key (GPT-4.1 or later recommended) n8n account with Google Sheets + LangChain enabled --- Google Sheets Template You’ll need two sheets inside one Google Spreadsheet: Meeting Data (input + output) Columns: Name Email Company Website Job Title Meeting Date Company Overview (AI-filled) Tech Stack (AI-filled) Company Updates (AI-filled) Primary Solution (AI-filled) Solution 2 (AI-filled) Solution 3 (AI-filled) Email Subject (AI-filled) Follow-up Email (AI-filled) Follow-up SMS (AI-filled) Success Stories (for testimonials) Columns: Company Industry Results Solution Used You can copy this structure into a fresh Google Spreadsheet before starting. --- How it works Trigger → Pulls new rows from Google Sheets (or connects to your booking system). Research Agent → Uses Tavily for company overview, tech stack, and updates. Product Suggestions → Pulls from Product List sheet to propose 3 tailored solutions. Save Research → Updates the row with the six research fields. Sales Writing Assistant → Drafts subject, email, and SMS using context + testimonials. Update Sheet → Writes final outputs (subject, email, SMS) into Google Sheets. --- Setup Steps Prepare Google Sheets Create a new spreadsheet with the Meeting Data and Success Stories tabs. Add the required columns (see template above). Fill in at least one success story for the workflow to use. Connect Google Sheets in n8n Add Google Sheets credentials under Settings → Credentials. Make sure n8n has access to your spreadsheet. Add API Keys In n8n, create credentials for OpenAI (GPT-4.1 or later). Create credentials for Tavily. Import the workflow Load the JSON file (this template) into n8n. Replace any placeholder spreadsheet IDs with your own. Map the correct sheet/tab names. Test the Research Agent Run the workflow manually. Check that Company Overview, Tech Stack, and Company Updates populate. Test the Writing Assistant Ensure the workflow uses at least one testimonial from Success Stories. Run it again and confirm Email Subject, Follow-up Email, and SMS are written. Automate Replace the Manual Trigger with your preferred trigger: Google Calendar / Calendly → Google Sheets CRM → Google Sheets Directly from n8n integrations --- Customization This workflow is designed as a flexible foundation. Here are ways to adapt it: Change AI prompts Update the Research Agent prompt to focus on specific industries or data points. Edit the Sales Writing Assistant to match your tone of voice. Swap success stories Add more detailed case studies to the Success Stories sheet for stronger personalization. Add integrations Send follow-up emails automatically with Gmail or Outlook nodes. Push SMS directly via Twilio. Sync enriched data into HubSpot, Salesforce, or Notion. Error handling Add retry logic for API calls. Include a notification node (Slack/Email) if the workflow fails. --- Tips & Troubleshooting If research doesn’t update → confirm Email is the matching column in your Update Sheet nodes. If follow-up copy is blank → ensure at least one testimonial exists in Success Stories. Use Debug Mode to inspect AI Agent or Sales Writing Assistant outputs. ---
By Muhammad BelloTurn YouTube comments into content ideas with GPT-4.1-mini, Tavily & Apify
Description This n8n template demonstrates how to turn raw YouTube comments into research-backed content ideas complete with hooks and outlines. Use cases include: Quickly mining a competitor’s audience for video ideas. Generating hooks and outlines for your own channel’s comments. Validating content opportunities with live audience feedback. Good to know Apify is used to scrape YouTube comments (requires an API token). GPT-4.1-mini is used for both filtering and content generation. Tavily provides fresh research to ground the AI’s responses. All outputs are stored in Google Sheets, making it easy to manage and track ideas. --- How it works Trigger – Paste a YouTube URL into the chat trigger. Scrape Comments – Apify fetches all comments and metadata. Filter – GPT-4.1-mini decides if each comment could inspire a content idea. Store – Comments and “Yes/No” decisions are appended to Google Sheets. Research & Enrich – For “Yes” comments, Tavily provides context, and GPT generates a topic, hook, and outline. Update Sheet – The same row in Google Sheets is updated with enriched fields. --- Google Sheets Setup Your Google Sheet should include these columns (in this order): id | text | author | likes | isIdea | topic | research | hook | outline id – unique identifier for each comment text – the full YouTube comment author – commenter’s name/handle likes – number of likes on the comment isIdea – “Yes” or “No” depending on GPT filter topic – extracted video topic research – 300–500 word background from Tavily hook – engaging opening sentence for a video outline – structured video outline --- Setup Steps Connect your Apify, OpenAI, Tavily, and Google Sheets credentials in n8n. Point the Google Sheets nodes to your own document and ensure the above headers exist. Replace sample API keys with your own stored in n8n Credentials. Time to set up: \~15–25 minutes for a first-time n8n user (less if you already have credentials handy). --- Customizing this workflow Filter logic – Loosen the GPT filter to allow borderline ideas, or tighten it to only accept the best ones. Research depth – Change Tavily’s search depth (e.g., depth: basic vs depth: advanced) to control how detailed the background research is. Notification channels – Send new “Yes” ideas directly to Slack (content-ideas), Notion (your content board), or Email (notify the content manager instantly). Alternative outputs – Instead of hooks/outlines, generate: A script draft for YouTube Shorts. Blog post angles based on the same audience comments. A poll question for community engagement.
By Muhammad Bello