Realtime Notion Todoist 2-way sync with Redis
Purpose This solution enables you to manage all your Notion and Todoist tasks from different workspaces as well as your calendar events in a single place. All tasks can be managed in Todoist and additionally Fantastical can be used to manage scheduled tasks & events all together. Demo & Explanation [](https://youtu.be/k66j6ZspjCg) How it works The realtime sync consists of two workflows, both triggered by a registered webhook from either Notion or Todoist To avoid overwrites by lately arriving webhook calls, every time the current task is retrieved from both sides. Redis is used to prevent from endless loops, since an update in one system triggers another webhook call again. Using the ID of the task, the trigger is being locked down for 15 seconds. Depending on the detected changes, the other side is updated accordingly. Generally Notion is treaded as the main source. Using an "Obsolete" Status, it is guaranteed, that tasks never get deleted entirely by accident. The Todoist ID is stored in the Notion task, so they stay linked together An additional full sync workflow daily fixes inconsistencies, if any of them occurred, since webhooks cannot be trusted entirely. Since Todoist requires a more complex setup, a tiny workflow helps with activating the webhook. Another tiny workflow helps generating a global config, which is used by all workflows for mapping purposes. Mapping (Notion >> Todoist) Name: Task Name Priority: Priority (1: do first, 2: urgent, 3: important, 4: unset) Due: Date Status: Section (Done: completed, Obsolete: deleted) <page_link>: Description (read-only) Todoist ID: <task_id> Current limitations Changes on the same task cannot be made simultaneously in both systems within a 15-20 second time frame Subtasks are not linked automatically to their parent yet Recurring tasks are not supported yet Tasks names do not support URL’s yet Prerequisites Notion A database must already exist (get a basic template here) with the following properties (case matters!): Text: "Name" Status: "Status", containing at least the options "Backlog", "In progress", "Done", "Obsolete" Select: "Priority", containing the options "do first", "urgent", "important" Date: "Due" Checkbox: "Focus" Text: "Todoist ID" Todoist A project must already exist with the same sections like defined as Status in Notion (except Done and Obsolete) Redis Create a Free Redis Cloud instance or self-host Setup [](https://youtu.be/73jhyU0t4c4) The setup involves quite a lot of steps, yet many of them can be automated for business internal purposes. Just follow the video or do the following steps: Setup credentials for Notion (access token), Todoist (access token) and Redis - you can also create empty credentials and populate these later during further setup Clone this workflow by clicking the "Use workflow" button and then choosing your n8n instance - otherwise you need to map the credentials of many nodes. Follow the instructions described within the bundle of sticky notes on the top left of the workflow How to use You can apply changes (create, update, delete) to tasks both in Notion and Todoist which then get synced over within a couple of seconds (this is handled by the differential realtime sync) The daily running full sync, resolves possible discrepancies in Todoist and sends a summary via email, if anything needed to be updated. In case that contains an unintended change, you can jump to the Task from the email directly to fix it manually.
By MarioCreate a daily digest from Gmail, RSS, and Todoist
Create a Daily Digest of Todoist, Gmail, and RSS and Send via Gmail Overview This workflow is designed to automatically generate a daily digest by aggregating information from your Gmail, RSS feeds, and Todoist. The digest summarizes your latest emails, top news headlines, and pending tasks, then sends a beautifully formatted email directly to your inbox. With daily digest automation, you start your day with a concise summary of key information, helping you stay organized and informed. Use Case Scenario Imagine starting your morning with an email that provides a quick snapshot of your day's most important emails, trending news, and task list. Whether you're a busy professional, entrepreneur, or team leader, this workflow takes the hassle out of manually checking multiple platforms. Instead, you receive a curated summary that enables you to prioritize your day effectively. This workflow is ideal for professionals who want to streamline their morning routine and ensure they never miss a critical update. Who This Is For Busy Professionals: Stay on top of your emails, news, and tasks without juggling multiple apps. Entrepreneurs: Get a daily overview of important business updates and personal tasks. Team Leaders: Manage team tasks and communications efficiently with an automated digest. Productivity Enthusiasts: Embrace automation to enhance your daily workflow and task management. Workflow Details Daily Trigger: The workflow is set to run automatically every day using a Cron node configured to trigger at your desired time. This ensures your digest is delivered consistently each morning. Gmail Integration: Retrieves your latest emails using the Gmail node, then compiles them into the digest. RSS Integration: Pulls in top news headlines from your chosen RSS feed, ensuring you get the most up-to-date information. Todoist Integration: Fetches your pending tasks from Todoist to help you manage your to-do list effectively. Merge & Code Nodes: Combines the data from the different sources and uses a Code node to format the information into a well-structured HTML email. Inline CSS is used to style the digest for a clean, professional look. Email Summary: The final digest, with dynamic subject lines and detailed content sections, is sent via Gmail, providing you with a comprehensive daily update. Note: Make sure to change your email address in the To section of the final Gmail node to send out the daily digest. Replace: youremail@email.com with your own email address. Keywords daily digest automation, email summary, RSS integration, task management, Gmail automation, Todoist workflow, Cron trigger By implementing this workflow, you harness the power of automation to simplify your morning routine, boost productivity, and ensure you are always up-to-date with your most important information. Enjoy a seamless, automated start to your day and take your productivity to the next level!
By AI IncarnationSplit in batches node currentRunIndex example
This workflow demonstrates how to use currentRunIndex to get the running index. Function node: This node generates mock data for the workflow. Replace it with the node whose data you want to split into batches. SplitInBatches node: This node splits the data with the batch size equal to 1. Based on your use-case, set the value of the Batch Size. IF node: This node checks the running index. If the running index equals 5 the node returns true and breaks the loop. The node uses the expression {{$node["SplitInBatches"].context["currentRunIndex"];}}, which returns the running index. Set node: This node prints a message Loop Ended. Based on your use-case, connect the false output of the IF node to the input of the node you want to execute if the condition is false.
By Harshil AgrawalCreate new Clickup tasks from Slack commands
Create new Clickup Tasks from Slack commands This workflow aims to make it easy to create new tasks on Clickup from normal Slack messages using simple slack command. For example We can have a slack command as /newTask Set task to update new contacts on CRM and assign them to the sales team This will have an new task on Clickup with the same title and description on Clickup For most teams, getting tasks from Slack to Clickup involves manually entering the new tasks into Clickup. What if we could do this with a simple slash command? Step 1 The first step is to Create an endpoint URL for your slack command by creating an events API from the link [below] https://api.slack.com/apps/) STEP 2 Next step is defining the endpoint for your URL Create a new webhook endpoint from your n8n with a POST and paste the endpoint URL to your event API. This will send all slash commands associated with the Slash to the desired endpoint Step 3 Log on to slack API (https://api.slack.com/) and create an application. This is the one we use to run all automation and commands from Slack. Once your app is ready, navigate to the Slash Commands and create a new command This will include the command, the webhook URL and a description of what the slash command is all about Now that this is saved you can do a test by sending a demo task to your endpoint Once you have tested the webhook slash command is working with the webhook, create a new Clickup API that can be used to create new tasks in ClickUp This workflow creates a new task with the start dates on Clikup that can be assigned to the respective team members More details about the document setup can be found on this document below Happy Productivity
By Zacharia KimothoTrack expenses from receipt photos with Telegram & Google Sheets using OCR.space
Hello automation enthusiasts! 👋 Want to automatically track your expenses from receipts without hefty OCR service costs? I've got you covered! I've updated my Personal Finance Tracking Chatbot template to incorporate a free OCR service (OCR.space). This powerful n8n workflow lets you effortlessly log your expenses by sending a picture of your receipt to your Telegram bot. The OCR will extract key details like amount, date, and description, which are then neatly saved into your Google Sheets! Why use this template? 📸 Free OCR-Powered Expense Tracking: Simply send a photo of your receipt to your Telegram bot and let OCR.space do the heavy lifting – without breaking the bank! 📊 Automated Google Sheets Entry: Extracted data is seamlessly appended to your Google Sheet for easy financial overview. 💰 Manual Entry Still Available: Easily record incomes and expenses via text commands for transactions without receipts. 🤖 Instant Telegram Confirmations: Get immediate feedback on successful recordings, whether manual or OCR-processed. ✨ Customizable Parsing: The included Function node allows you to refine the data extraction logic to perfectly match your receipt formats. What Do You Need? An n8n account (self-hosted or cloud) Your own Telegram Bot (free and easy to create!) A free API Key from OCR.space. A Google account and an empty Google Spreadsheet for your financial data. A Google Spreadsheet with "Income" and "Expenses" sheets (with columns like Date, Description, Amount, Category, Type, Source). Who Is This For? This template is perfect for anyone who wants to gain more control over their personal finances in an efficient and hassle-free way. No more complex apps, just use your personal chatbot! How to Use It? Get Your Free OCR.space API Key: Visit ocr.space/OCRAPI and sign up for a free key. Import this JSON template into your n8n instance. Configure Credentials: Set your Telegram Bot Token, Google Sheet ID, and OCR.space API Key as environment variables in n8n. Activate the workflow. Start tracking your finances by sending text commands (e.g., income salary 5000, expense coffee 15 food) or just snapping a photo of your receipt to your Telegram bot! Let's simplify your financial management with automation! Feel free to try it out and modify it to suit your needs. If you have any questions, leave a comment below!
By Candra RezaInstagram reels creation with GPT-4o-mini and Sisif.ai
Description This workflow automates a video content pipeline that generates creative, Instagram Reel videos using AI. It combines OpenAI's GPT-4o-mini for idea generation with Sisif.ai's text-to-video AI technology to produce engaging short-form content automatically. Perfect for: Content creators, social media managers, marketing teams, and anyone who wants to maintain a consistent flow of AI-generated video content without manual intervention. Prerequisites Sisif.ai Account: Sign up at sisif.ai and get your API token from https://sisif.ai/users/api-keys/ OpenAI Account: Get your API key from OpenAI platform n8n Instance: Self-hosted or cloud instance Step-by-step setup Import the workflow in n8n. Create OpenAI API credentials here. Create Sisif.ai API credentials here. Add OpenAI API & Sisif.ai API creds in n8n. Open the blue sticky → edit topic, style, duration, resolution. Enable the Cron trigger (defaults to every 6 h). Run once to test. Activate when ready. How it Works The workflow operates on a scheduled cycle, generating fresh video content every 6 hours: 🤖 AI Idea Generation: OpenAI's GPT-4o-mini acts as a creative video strategist, generating unique, trend-aware video concepts optimized for Instagram and social media 🎬 Video Creation: Sisif.ai transforms each creative prompt into a high-quality 5-second video in 540x960 resolution ⏱️ Smart Monitoring: The workflow intelligently monitors video generation progress, waiting for completion before proceeding 📊 Data Processing: Final video data is structured and prepared for further use or storage Key Features ⚡ Fully Automated Runs every 6 hours without manual intervention Generates 4 unique videos daily (28 videos per week) Self-monitoring with automatic retry logic 🎯 Optimized for Social Media Instagram 540x960 resolution 5-second duration for maximum engagement Trend-aware content generation Action-packed, visual storytelling 🔧 Smart Architecture Simple HTTP requests for reliable operation Bearer token authentication for secure API access Automatic status checking and waiting logic Error handling and retry mechanisms
By Vlad TemianSend or update new Mailchimp subscribers in HubSpot
This workflow sends new Mailchimp subscribers to HubSpot as new or updated contacts. Prerequisites Mailchimp account and Mailchimp credentials HubSpot account and HubSpot credentials How it works Cron node triggers this workflow every day at 7:00. Mailchimp node searches for new subscribers. New Mailchimp subscribes get sent to HubSpot. HubSpot node either updates the existing contact or adds a new one to the pipeline.
By n8n TeamCrypto market analysis with Chart-img, BrowserAI & GPT insights to Telegram
AI powered Automated Crypto Insights with Chart-img and BrowserAI Tired of paying for costly crypto updates? Or reading long analyses? This n8n workflow automates the delivery of personalized crypto insights, using Chart-img for capturing coin graphs of BTC, ETH, SOL, and XRP as base64 images, and BrowserAI for web scraping and information gathering of news and articles. This setup ensures thorough market coverage and timely updates, without breaking the bank. Overview Designed for crypto enthusiasts, traders, and analysts, this workflow automates the process of collecting and distributing valuable crypto information. It’s perfect for anyone wanting consistent and accurate updates conveniently. Setup Instructions Pre-conditions Chart-img Account: Register for a Chart-img account and obtain an API key here. BrowserAI Account: Sign up for BrowserAI and get your API key from your BrowserAI dashboard. Step-by-Step Setup 🗓️ Schedule and Date Calculation Triggers twice daily at 8AM and 8PM to ensure up-to-date insights, and can be changed to your like. Calculates yesterday’s date dynamically for accurate data retrieval. 📊 Coin Graph Capture with Chart-img Uses Chart-img API to capture 24-hour graphs for BTC, ETH, SOL, and XRP. Converts images to base64 strings for easy integration into analysis. 🌐 Web Scraping with BrowserAI Creates tasks in BrowserAI to gather the latest crypto news and insights. Automates data extraction for comprehensive market analysis. ⌛ Monitor and Complete Tasks Incorporates status checks to ensure BrowserAI tasks complete successfully before proceeding. ✏️ Analyze and Synthesize Information Combines graph data with web-scraped insights for an enriched summary. Uses AI to generate simple, informative descriptions under 60 words to not overload you. 📩 Deliver Insights Efficiently Sends the compiled analysis to your Telegram, with easy options to switch to WhatsApp, email, or any other communication channel. Customization Guidance Content Personalization: Customize the datasets and keywords for tailored updates. Modify Schedule: Adjust triggering times according to your needs using n8n’s scheduling options. This workflow delivers a seamless and cost-effective approach to staying informed about crypto market trends, combining the latest technology for superior insights. ++WARNING:++ This template is intended for personal use only and does not constitute financial advice. Any actions taken using this tool are solely the user's responsibility.
By Alex GurinovichVoice-to-task manager with Telegram, GPT-4o & Notion database
📌 How it works This workflow turns voice or text messages from Telegram into structured tasks in Notion, using AI-powered intent detection and task generation. It supports: 🆕 Task creation ✏️ Task updates (like changing priority, title, or deadline) 🧠 Task analysis (e.g., workload, goal alignment, emotional fatigue) The assistant uses OpenAI to: Detect intent (create, update, or analyze) Extract or update task fields (title, priority, due date, etc.) Auto-format list-style descriptions with bullet points Detect relevant tags like health, money, sport, etc. ⚙️ Setup steps Clone the GitHub repo or import the .json into n8n manually. Configure: OpenAI credentials Telegram Bot Token Notion credentials Use Telegram to send messages like: “Create a task to call mom tomorrow” “Update the grocery task to add milk” “Am I overbooked today?”
By Yahor DubrouskiMonetize your private LLM models with x402 & Ollama
This workflow contains community nodes that are only compatible with the self-hosted version of n8n. Monetize Your Private LLM Models with x402 and Ollama Self-hosting custom LLMs is becoming more popular and easier with turn-key inferencing tools like Ollama. With Ollama you can host your own proprietary models for customers in a private cloud or on your own hardware. But monetizing custom-trained, propietary models is still a challenge, requiring integrations with payment processors like Stripe, which don't support micropayments for on-demand API consumption. With this free workflow you can quickly monetize your proprietary LLM models with the x402 payment scheme in n8n with 1Shot API. Setup Steps: Authenticate the 1Shot API node against your 1Shot API business account. Point the 1Shot API simulate and execute nodes at the x402-compatible payment token you'd like to receive as payment. Configure the Ollama n8n node in the workflow (with optional authentication) to forward to your Ollama API endpoint and let users query it through an n8n webhook endpoint while paying you directly in your preferred stablecoin (like USDC). Through x402, users and AI agents can pay per-inference, whith no overhead wasted on centralized payment processors. Walkthrough Tutorial Check out the YouTube tutorial for this workflow so see the full end-to-end process.
By 1Shot APICompetitor price monitoring with web scraping, Google Sheets & Discord alerts
This workflow monitors product prices from BooksToScrape and sends alerts to a Discord channel via webhook when competitor's prices are lower than our prices. 🧩 Nodes Used Schedule (for daily or required schedule) If nodes (to check if checked or unchecked data exists) HTTP Request (for fetching product page ) Extract HTML (for extracting poduct price) Code(to clean and extract just the price number) Discord Webhook (send discord allerts) Sheets (extract and update) 🚀 How to Use Replace the Discord webhook URL with your own. Customize the scraping URL if you're monitoring a different site.(Sheet i used) Run the workflow manually or on a schedule. ⚠️ Important Do not use this for commercial scraping without permission. Ensure the site allows scraping (this example is for learning only).
By moosaSecurely call Google Cloud Run APIs with service account auth (main-workflow)
Who it’s for? Anyone who wants a simple, secure way to call a Google Cloud Run endpoint from n8n—without exposing it publicly. People who want a cheap/free-tier way to run custom API logic without hosting n8n or spinning up servers. Example: you’ve got scraping code that needs specific system/python libs—build it into a Dockerfile on Cloud Run, then call it as a secure endpoint from n8n. How it works This is a conjunctive workflow: the main workflow calls Service Auth (sub-workflow) to get a Google ID token, merges that auth with your context, then calls your Cloud Run URL with Authorization: Bearer <id_token>. Works great for single calls or looping over items. How to set up General instructions below—see my detailed guide for more info: Build a Secure Google Cloud Run API, Then Call It from n8n (Free Tier) Setup: Create a Cloud Run service and enable Require authentication (Cloud IAM). Create a Google Service Account and grant Cloud Run Invoker on that service. In n8n, import the workflows and update the Vars node (serviceurl, optional servicepath). Create a JWT (PEM) credential from your service account key, then run. Make sure to read the sticky notes in the workflows—they contain helpful pointers and optional configurations. Requirements Cloud Run service URL (auth required) Google Service Account with Cloud Run Invoker Private key JSON fields downloaded from Service Account | needed to generate JWT credentials How to customize Change the HTTP method/path/body in Cloud Run Request, or drop the Service Auth (sub-workflow) into other workflows to reuse the same auth pattern. More details Full write-up (minimal + modular flows), screenshots, and more: Build a Secure Google Cloud Run API, Then Call It from n8n (Free Tier) — by Marco Cassar
By Marco Cassar